Current Scholars: H-1B Status
Maintaining Your H-1B Status at SMU
As an H-1B employee at Southern Methodist University, it is your responsibility to comply with all U.S. immigration regulations throughout your employment. Here are key guidelines to help you maintain your status:
1. Work Authorization and Job Specificity
Your H-1B status is employer, job, and location-specific. You may only work in the position and at the location listed in your approved petition. Any changes in job duties, salary, worksite address, or employment status must be reported to the International Office immediately. If you plan to move within the Dallas area or work remotely outside the region, contact us before making changes via intlemployees@smu.edu —an amended petition may be required.
2. Keep Your Documents Current
Always maintain a valid passport and keep copies of your I-94 record, approval notices, and other immigration documents. If you receive a new passport or change your address, notify the International Office promptly.
3. Travel and Reentry
Before traveling internationally, confirm that your H-1B visa stamp and approval notice are valid for reentry. Notify the International Office of your travel plans, especially if your petition is pending, as travel during this time may affect your status.
Re-entry: Make sure to have the following documents upon your return:
- H-1B visa
- Employment Verification Letter
- Proof of Residence
- Pay Stubs
Before traveling internationally:
- Ensure your H-1B petition is approved by USCIS and you have received your approval notice (Form I-797)
- Confirm your visa stamp and approval notice are valid for reentry.
Submit the Travel Request Form before departing the United States
4. Extensions and Expiration
H-1B status can be granted for up to three years at a time, with a maximum of six years. Begin extension discussions with the International Office at least six months before your current status expires to avoid gaps in employment.
5. Stay in Communication
Check in with the International Office regularly and report any changes in your employment situation. If your employment ends before the approved period, SMU will notify USCIS, and you may need to depart the U.S. promptly.
✅ H-1B Employee Compliance Checklist
Before You Start Work
✔ Ensure your H-1B petition is approved by USCIS and you have received your approval notice (Form I-797).
✔ Verify your I-94 record online for correct status and expiration date.
✔ Keep copies of your passport, visa stamp, approval notice, and I-94.
During Employment
✔ Work only in the position, location, and for the employer listed in your H-1B petition.✔ Notify the International Office immediately if:
* Your job duties, salary, or work location change.
* You plan to move within the Dallas area or work remotely outside the region. ✔ Maintain a valid passport at all times. ✔ Report any changes in your U.S. or foreign address to the International Office.
Extensions
✔ Begin extension discussions at least SIX months before your current H-1B expires✔ Respond promptly to International Office requests for updated documents.
If Employment Ends
✔ Contact the International Office immediately.
✔ Be prepared to depart the U.S. promptly if your status ends.