Faculty & Staff Event Management

Requesting to hold an event indoors or outdoors on main or east campus requires you to follow a two-step process in the STABLE software system.

  1. Submit a reservation for your desired location AND
  2. Submit a request for your event

Event Planning Checklists

Please review the following checklists to help you navigate the event request process.

Indoor Events

If your event will be indoors, you will need to know…
  • Day and time of event?
  • Approximate number of attendees?
  • Is this a demonstration or protest?
  • Will minors be in attendance?
  • Have you identified an accessibility point of contact and included the approved Event Accessibility Statement on your literature?
  • Is an external vendor providing any goods or services?
  • Is your event (including setup and teardown) occurring outside of the building's normal operating hours? If so, you will need to select HVAC/Controls on the Event Request Form.
  • Do you need furniture moved, tables and/or chairs set up, or materials delivered and returned?
  • Do you need assistance with audio visual equipment?
  • Are you are serving or providing food?
  • Is alcohol being served?
  • Will animals be a part of your event?
  • Is custodial needed to pre/post clean, provide extra trash cans, and/or be onsite during the event?
  • Will you need SMU police officers?
  • Do your guests or vendor(s) need parking arrangements?

Outdoor Events

If your event will be outdoors, you will need to know…
Please Note:
Once your outdoor reservation and outdoor event request are approved, Facilities will ensure the irrigation is turned off for your event based on the indicated setup through teardown times.