The new Contract Administration process was approved and went live on April 15, 2015.
The goals of the initiative are to:
- process contracts in a timely and cost effective manner
- maintain standard contract templates for use across campus
- provide constructive input on legal contract documents relating to purchasing items, conditions, indemnification, intellectual property, etc.
- manage complex processes across functions, including legal and risk
- address vendor performance issues
- manage the contract tracking software
Changes to current process implemented for 2017 services
- Classification will be determined by the Tax Department
- Revised checklist for services performed in 2017 (see link below)
- Section A - Drop down features for some fields on electronic form
- Sections B and C - Changes to questions
- Section D – Statement of work required
- Section D – Specific dates of services require that if a date range is entered that the number of times worker will be used, estimated dates of service and total expected costs must be provided
A statement of work is a document that lists the project-specific activities, deliverables, and timelines for an individual providing service to SMU. Below are tips to writing a statement work and also an optional statement of work template.
Review the SMU Policy
A central contract lead will facilitate the process for specific areas on campus. These identified employees are called Contract Leads and will receive specialized training on the administration software and best practices. They will also become part of a community of practice to share information and learn from each other. Contract leads will work with their area to process and track the contracts.
Contract leads are identified as:
|Central University Libraries||Meg Ruckman|
|Cox School of Business||Catherine Collins|
|Dedman College||Cindy Havens
|Dedman School of Law||Betty Alexander|
|Development and External Affairs||Cchea Nugent|
|Lyle School of Engineering||Somelea Neville
Dee Dee Conway (backup)
|Meadows School of the Arts||
Anne Lenhart (Meadows Museum)
Robin Linek (Meadows Museum)
Julie Herrick (Meadows Museum)
|Office of Information Technology||
|Office of Research Administration|
|Perkins School of Theology||Reba Gram
Teresa Rosado (Perkins Chapel)
Kimberly Rutigliano (CAPE)
|Simmons School of Education and Human Development||
Kathryn Canterbury (Research)
Pamela Bailey (Core)
|Student Affairs||Lydia Dale|
Links to OE2C Initiative Blog Posts:
Melanie Bailey, Senior Contracts Administrator: 214-768-1294 or email@example.com.