Essential Email Lists
There are currently four mandatory campus lists. Only approved senders are able to send content through the following lists:
|Staff:||Includes all benefit-eligible and part-time employees that are not also Instructors.|
|Faculty:||Includes anyone that is marked as an Instructor except for Teaching Assistants and Academic Advisors.|
|Graduate:||Includes all students in a graduate-level program.|
|Undergraduate:||Includes all enrolled undergraduate students.|
Please Note: All current faculty, staff, and students are included in these distribution lists. Membership is mandatory. Membership is maintained through official my.SMU records and the Account Maintenance Automation process.
Retired faculty and staff can elect to remain part of these lists after retirement by contacting the IT Help Desk. Faculty and staff can also request inclusion in other essential distribution lists by contacting the IT Help Desk.
Approved Senders for Essential Lists
OIT maintains the list of departments that are authorized to send emails to the essential lists. These departments send critical messages related to safety, health, and campus operations.
Message Size Limits
The student lists are restricted to 300 KB. Messages sent to the Faculty and Staff lists are restricted to 2 MB.
Notifications sent to the lists must be appropriate for the target audience and include critical content related to safety, health, and campus operations.
Departments may request a managed list to send information about upcoming events, programming, or other information to appropriate audiences. These messages do not meet the requirements for the essential lists; therefore, recipients can unsubscribe from receiving messages from these lists.
Need a managed list? Managed lists can be requested by contacting the IT Help Desk.