Data Backup

Server Backups and Restores

All OIT managed servers are routinely backed up to prevent loss of data. Therefore, departments do not need to worry about backing up documents and files stored on the network drives or within any of the enterprise applications.

Desktop Backups

We currently use CrashPlan Pro as the Enterprise Backup system for University-owned computers. Please see the Crash Plan service page for more details.

Securing Storage Media

The data stored on your computer or within your various accounts is protected by a password. However, when data is burned to a CD or stored on an external drive, password protection is often not applied. Therefore the contents of that media are available to anyone who has access to that media. It is imperative that all backup media is secured. There are a number of approaches to securing this data.

  • Store backup media in a locked file cabinet at all times:
    Although this is not the best measure, it will provide some protection for your data. Backup CD/ external drives should never be left out in the open.
  • Password protect your backup media:
    There are ways to secure the media by providing a password. This password is locally stored and therefore can not be recovered if it is forgotten.
  • Encryption:
    Encryption is by far the most secure option but can be complex to implement. Backup data can be encrypted using a variety of tools including Bitlocker and FileValut2. Contact the IT Help Desk at for information on data encryption.