Get a quick orientation to Box and its most used features.
Box is a modern content platform that solves everything from sharing files to sophisticated content management workflows, all while delivering the industry's most secure solution.
You can upload content easily to Box using your web browser. Share your content with your colleagues or outside of SMU using Box's two ways of sharing. You can even access your files with your mobile device with the Box app.
Please review the File Storage guidelines for departmental files.
When you sign in to Box, you may see different icons depending on the content to which you have access. Here is a guide to identify different types of data:
It’s important to note that Box uses “waterfall” permissions; this means that users can be added to sub-folders without impacting the top-level permissions, but permissions granted at the top level cannot be revoked from sub-folders! Please keep this in mind when sharing a folder, or requesting a departmental resource, and add only the minimum required users to your top-level folder.
You can always add additional users to your sub-folders later, or create/request a new folder for your department if different permissions are needed.
Get a quick orientation to Box and its most used features.
Box offers many applications for your devices that allow for closer integration with Box. Find them at the link below:
We think there are many great reasons to use Box@SMU. Here a just a few:
Users have several options to share files and collaborate. They can control the permission levels needed to view, edit, delete, print, upload, download, and comment on files. Collaboration features include:
*Editor permissions are assigned to a folder and will impact all files within that folder. To collaborate on a file, create the folder first and invite individuals to that folder.
When inviting collaborators to your folder, you have several options for access:
|Permission Levels||Upload||Download||Preview||Get Link||Edit||Delete||Owner|
No, you may use Box with any modern web browser. Installation of the Box software is only required for additional features, such as updates and edits to your Box Drive files being automatically saved to the cloud or quickly sharing those file and folders with a simple right-click.
There are also a number of available plugins for Office, Mobile devices etc which enable more advanced functionality of the service.
The Box website lets users view hundreds of file types, including popular formats like DOC, XLS, PPT, PDF, MP3, MP4, JPEG, and many more. This can be helpful when you open a file from a computer that does not have software such as Microsoft Office installed.
Yes, as a Box user, you may enable sharing with a user at another organization. However, you are responsible for sharing files only with individuals you know to have authorization to access that material. For example, a third-party vendor may not be allowed to access confidential University data.
In most cases, this migration is possible simply by uploading your files into Box or drag-and-dropping the files in to your Box Sync folder. Please contact IT Help Desk at 21-768-HELP if you have any questions or issues.
Yes. Storing your personal files is considered Incidental Use, which is permitted as long as it does not interfere with your performance of official SMU business, pose an unreasonable burden on system resources, result in direct costs to SMU, expose SMU to unreasonable risks, or violate applicable laws or other University policies. Southern Methodist University assumes no responsibility for personal files users store on Box. OIT recommends maintaining a backup of your personal files in a location other than your SMU Box account.
While Box allows for unlimited storage of files, the limit for a single file upload to Box@SMU is 50 GB.
While we see great benefit to using Box@SMU, if you currently have any personal content within your Box account that you would like to remove or transfer to a personal Box account that can be done is one of two ways.
Yes. Once you have logged in to Box@SMU, login to your personal account and invite your SMU account (email@example.com) as a collaborator to each folder that you wish to transfer. You can then promote your SMU account to Owner for each folder. See "How Do I Change The Owner Of A Folder?" for more information.
Feel free to contact the IT Help Desk at 214-768-HELP or firstname.lastname@example.org for assistance.
Students who leave the University in good standing (graduates) have 365 days to transfer content from their SMU instance to a personal account. All other accounts will be decommissioned once the user’s relationship with SMU has ended.
To move your content to a personal account, please follow one of these procedures:
Once a Box user loses eligibility, other users no longer have the ability to access items that were shared from that user’s Box folder. OIT can recover these files up to 30 days after the user has lost eligibility. For eligibility details, see FAQ: “What happens to my Box account when I leave the University?”
Requests should be sent to the IT Help Desk, and must be accompanied with authorization from the former manager (faculty and staff), or Deans Office/Student Affairs (students).
We recommend storing folders and files shared for University use in a departmental directory. These items remain accessible after the author or co-owner is no longer eligible for Box. To identify a departmental directory for your team, please consult you ATSD, or send a request to the IT Help Desk.
If you currently have access to files or folders within another managed instance of Box (i.e., shared to you by an outside party), you will lose access once your account is converted. Be sure to contact the folder owner to request access for the Box account to which you are migrating.
The following table shows Box@SMU service eligibility status for different roles across campus. Status is subject to change.
|Eligible for Box@SMU?|
* Former students shall retain access to Box service for 365 days following graduation, to allow for transition of data.
First, verify that you are logged in properly to the Office apps with your O365 credentials. You can do this by opening Word, then click to create a new blank Word doc. Then go to "File" (top left) and then down to "Account". Under the "User Information" and "Product Information" sections you can see who is logged in and if the subscription is active on this product.
If you continue to receive the install prompt after verifying the Office365 login, try the following steps: