Academic Affairs Committee

Academic Affairs Committee (AAC)

Southern Methodist University
Annette Caldwell Simmons School of Education & Human Development
Academic Affairs Committee (AAC)

Purpose of the Academic Affairs Committee

The purpose of the Academic Affairs Committee in the Annette Caldwell Simmons School of Education & Human Development is to review curriculum, new program proposals, and academic policies and procedures in order to ensure that they are consistent with SMU’s strategic academic priorities.

Our specific goals are to do the following:

  • Monitor and align Simmons’ academic programs to SMU’s academic mission and strategic plans.
  • Consider and approve proposals for new courses and programs.
  • Consider and approve whether academic programs are appropriately responding to student needs, interests, and professional workforce demands.
  • Assess and monitor the educational quality of Simmons’ programs to continuously improve our academic standards.

We also focus our attention on the following academic matters:

  • Revision of course offerings
  • Elimination of programs
  • Modification of courses
  • Modification of programs
  • Creation of new certificates
  • Review of other substantive educational changes

Committee Membership

The committee is composed of faculty that have been appointed by the chairs of their departments. The Associate Dean of Academic Affairs of Simmons serves as the chair of the committee. 2018-19 Committee members include

Meeting Schedule and deadlines

The AAC requires that all course and program proposals be submitted one month prior to the meeting date on which the proposal is to be reviewed. For example, to be added to the November agenda, all proposals are due on October 12th; to be added to the December agenda, all proposals are due November 10th.

Meeting dates

Meeting dates are as follow – we meet from 10-11:30 AM in the Dean’s Conference Room

  • September 10th
  • October 15th
  • November 12th
  • December 10th
  • January 14th, 2019
  • February 11th
  • March 11th
  • April 8th
  • May 13th
  • June 10th

Concepts for new courses or programs:  Please complete the survey at the following link to let the Dean's Office and AAC know about ideas for new Simmons Digital or Continuing Education courses or programs prior to submitting proposals to the AAC or SMU GO.
- Concept Form for New Digital or Continuing Education Programs or Courses

Program and Course Proposals:

The following course proposal form should be used for all new course proposals:
Simmons School New Course Proposal Form (download document)

The most up-to-date program proposal can be found using the link below. Please note that the new program proposal is updated regularly, so please be sure that you’re using the most updated form.
http://www.smu.edu/Provost/Pages/Default/CIP/EPC 

If you are proposing an online or hybrid course, please note that additional approval is needed by Simmons’ Technology Advisory Council (TAC). The TAC supports the development and implementation of high-quality online and hybrid programming in Simmons.
https://www.smu.edu/simmons/AboutUs/Governance/Tech-Advisory-Council

Useful tips when submitting course and program proposals:

  1. All new course proposals and course modifications require syllabi as part of the submission.
  2. The title should be concise and descriptive, and it should conform to the existing style of the department from which it originates.
  3. Proposals should clearly demonstrate that assessments are tied to student learning outcomes.
  4. Assessment tools-- such as rubrics, checklists, etc. – should be included in the course proposal.
  5. Faculty are encouraged to attend meetings when their proposal is being discussed.
  6. Early development of proposal is encouraged– the AAC chair is willing to review proposal before it goes to the committee.
  7. Approval by program and department, and requisite signatures, are required before proposals are submitted to the AAC.