There are three ways training is assigned to employees:
1. as new employees are on-boarded for the first time for completion within their probationary period
2. upon rehire after an employee as left the University and returned and their training is out of date
3. due to job responsibilities requiring the training
Some of the training is assigned a "refresh" period, meaning you are asked to retrain on the topic to ensure you remain current on the information. Following are the "refresh" periods for the tutorials:
- Program for the Protection of Minors: every two years Visit the webpage for more info on the Program.
- Clery Act: every year. Visit the Clery webpage for more information.
- Harassment and Discrimination Prevention: every three years
- Data Security and Privacy: every year
- FERPA: every three years. Visit the FERPA webpage for more information.
Training is assigned as new employees are on-boarded with scheduled completion within their probationary period. After that, training is re-assigned according to the above refresh schedule specified on the anniversary of the original assignment of the training (not the anniversary of your completion). LawRoom will notify you via their "e-minders" that the training is available and the "e-minders" will continue until the training is completed.
Other role changes that might cause training to be assigned to you:
- You transfer to a new position with the University which has specific job responsibilities which might require the training. An example is in your new role you are designated as a Campus Security Authority, or CSA, requiring Clery Act training. Another example is via a request to OIT for security access to student records, requiring FERPA training.
If you have questions, please contact the following:
Police Department for Clery Act Training
OIT Help Desk for FERPA training
HR for Program for the Protection of Minors (Recognize and Report Child Abuse), Harassment and Discrimination (Stop Harassment and Discrimination for employees and Supervisory Anti-Harassment for managers), Eliminate Campus Sexual Violence, and Checkpoint Data Security and Privacy.