There are three ways training is assigned to employees:
1. as new employees are on-boarded for the first time for completion within their probationary period
2. upon rehire after an employee as left the University and returned and their training is out of date
3. due to job responsibilities requiring the training
Some of the training is assigned a "refresh" period, meaning you are asked to retrain on the topic to ensure you remain current on the information. Following are the "refresh" periods for the tutorials:
- Program for the Protection of Minors: one time only, unless your job requires you to interact minors in which case refresh training should be completed within 24 months of the minors session. Visit the webpage for more info on the Program.
- Clery Act: every year. Visit the Clery webpage for more information.
- Harassment and Discrimination: every three years
- Eliminate Campus Sexual Violence: every three years
- Data Security and Privacy: every year
- FERPA: every three years. Visit the FERPA webpage for more information.
- Bloodborne Pathogens and Hazard Communication: as requested by Risk Management. Email Risk Management for additional information.
Training is assigned as new employees are on-boarded for completion within their probationary period. After that, training is re-assigned on the refresh schedule specified above on the anniversary of the original assignment of the training (not the anniversary of your completion). LawRoom will notify you via their "e-minders" that the training is available and the "e-minders" will continue until the training is completed.
Other role changes that might cause training to be assigned to you:
- You move from employee to manager role, in which case the Supervisory version of Harassment and Discrimination will be assigned to you.
- You transfer to a new position with the University which has specific job responsibilities which might require the training. An example is in your new role you are designated as a Campus Security Authority, or CSA, requiring Clery Act training. Another example is via a request to OIT for security access to student records, requiring FERPA training.
If you have questions, please contact the following:
Risk Management for Blood Borne Pathogens and Hazard Communication
Police Department for Clery Act Training
OIT Help Desk for FERPA training
HR for Program for the Protection of Minors (Recognize and Report Child Abuse), Harassment and Discrimination (Stop Harassment and Discrimination for employees and Supervisory Anti-Harassment for managers), Eliminate Campus Sexual Violence, and Checkpoint Data Security and Privacy.