Staff Resources and Support
Staff Resources
Submit a Contract Request Form
*Before submitting a contract request, please review and understand the contract process and required information outlined below.
When does an ICD checklist need to be completed? Where is the ICD checklist located?
An ICD Checklist should be submitted whenever you want to engage an individual, sole proprietor, or single member LLC for services. Partnerships, corporations, trusts, or other LLCs are not required to submit ICD checklists. The ICD must be completed and approved prior to commencement of services each calendar year. The ICD Checklist is located within SharePoint (SMU network credentials are required).
Procedures and additional information regarding classification can be found on the Tax Compliance Office website.
An ICD Checklist should be submitted whenever you want to engage an individual, sole proprietor, or single member LLC for services. Partnerships, corporations, trusts, or other LLCs are not required to submit ICD checklists. The ICD must be completed and approved prior to commencement of services each calendar year. The ICD Checklist is located within SharePoint (SMU network credentials are required).
Procedures and additional information regarding classification can be found on the Tax Compliance Office website.
- Request an invoice and a w-9 from the vendor/artist/agency. The word “invoice” must be on the document. AP will not pay from an “order” or a copy of a contract.
- Sign the invoice, print your name under your signature, and add the fund and org #.
- Create a PDF document that contains:
- the signed invoice
- W-9
- signed contract
- If independent contractor, include ICD approval (review ICD Process)
- Email the PDF document to invoices@smu.edu.
- Patty Wilson will prepare the invoice for AP processing. She will contact you if she needs additional information.
As part of the Common Curriculum at SMU, Proficiencies and Experiences give students the skills they need to succeed in the workplace with diverse colleagues and audiences. Many opportunities for students to fulfill Proficiency and Experience requirements exist within the Division of Student Affairs!
Learn more about how to get your activity pre-approved to fulfill a Proficiency and Experience requirement. You can also view archived resources and a training video to assist with this process.
Assessment and Reporting
The Division of Student Affairs is committed to ensuring rigorous and effective assessment practices and demonstrating the outcomes of our work in comprehensive, compelling ways. OSVP supports this commitment via a two-pronged approach which includes critical assessment planning and coordination at the divisional level and tailored assessment support at various unit-levels.
Definitive Online Space for Student Affairs Assessment
Learn about the data- and assessment-driven mission in Student Affairs.
- Basics, including information, timelines and guidance to understand, plan for and fulfill your yearly assessment and annual reporting requirements
- Training, including links to register for in-person and online assessment training within the Division
- Resources, including a learning library and links to Division- and University-level strategic planning documents
Assessment, Annual Reporting or Data Support
OSVP is available to consult on any and all assessment needs—from big-picture project planning to data collection and analysis to connecting data sources across campus. Our department welcomes requests for assistance at any point in the assessment cycle.
Marketing
OSVP provides support to all units in the Division of Student Affairs to foster an elevated brand presence and compelling storytelling to students and other key audiences. For major projects, please ensure you work with our office prior to launch to ensure brand compliance.
Snapshot Announcement
The Snapshot is the Division’s official form of email communication distributed weekly to Student Affairs staff and campus partners. If you are a Student Affairs staff member, please use this form to submit your announcement.
Post a Digital Sign
Request to have a digital sign posted in Student Affairs buildings. Signs that do not meet the requirements outlined on the submission form will be deleted without notice.
Graphic Design Request
Staff members in the Hegi Family Career Development Center, Dr. Bob Smith Health Center, and Residence Life and Student Housing should not use this form and instead contact their department's marketing specialist for support.
Review Marketing Materials
Submit marketing materials through the form below and we will review them for brand alignment and overall feedback.
Student Affairs Instagram Takeover
Are you a student organization or department with something to share on social media? Tell us about the initiative or event you'd like to have featured.
Technology and Web
OSVP provides comprehensive technology support for the Division of Student Affairs, including website consultations and development, SMU360 training and integration, and project-based technology support to advance departmental goals and digital engagement.
Student Affairs staff have access to a wide range of technology platforms to assist in serving our constituents in the most effective, efficient ways. General inquiries about available platforms and trainings can be made by emailing saadmin@smu.edu. Information can also be found on the OIT website.
Student Affairs Website Updates
Let's keep your web content current, optimized for SEO, and accessible. Use this form to request updates, new pages, or larger web projects for your area within the Division of Student Affairs website.
SMU360 Support
Discover how SMU360 can support your department’s goals in outreach, engagement, and events.