Maintenance and Minor Modification of University Facilities and Grounds

Policy number: 6.2

Policy section: Facilities Management

Revised Date: January 2, 2019

1. Policy Statement

It is the policy of the University that the maintenance, both restorative and preventive, of University facilities and grounds, no matter how minor the modification, must be coordinated through the Office of Facilities Planning and Management.

2. Purpose

The purpose of this policy is to ensure that all University facilities and grounds are properly maintained in order to preserve the integrity, safety, and optimal utilization of these assets.

3. Applicability

All faculty, students, staff, volunteers, contractors, and visitors at all SMU campuses are required to comply with this policy.

4. Non-Compliance

Failure to comply with this policy may result in disciplinary action, up to and including termination, as well as potential cost to an individual, department, or unit.

5. Questions

Questions regarding this policy may be directed to the Associate Vice President in the Office of Facilities Planning and Management.

6. Maintenance Requests

Maintenance requests for University facilities and grounds must be submitted via a Work Request through the Facilities website at A designee from the Office of Facilities Planning and Management will be assigned to facilitate the work. It is the responsibility of the requesting party to provide a funding source should the maintenance work be considered Additional Services in lieu of Base Services. Additional information regarding the scope of base and additional services can be found by clicking here.

Revised: January 2, 2019

Adopted: June 1, 1994