Accounts Payable Procedures

Invoice Handling

• Vendor invoices must be submitted directly to the Accounts Payable department. They can be sent as a PDF attachment via email to invoices@smu.edu or by mail to PO Box 750162, Dallas TX 75275-0162. Vendors should not send invoices to the department that initiated the purchase or engaged with the vendor.
• Payment requests and adequate support for non-invoiced obligations should be sent by the department to invoices@smu.edu.
• Invoice or payment request will be loaded into DocuSign and sent to the appropriate accounting liaison.
  • Academic Accounting Liaison Contacts
  • Non Academic Accounting Liaison Contacts
• Accounting liaison will setup appropriate approval flow ensuring that all necessary approvals are obtained. That approval flow will end with a CC to the appropriate AP inbox for processing.
• Please keep in mind that invoices for library acquisitions and construction projects will follow a separate workflow for processing through Alma - the library management system and eBuilder - the construction management system utilized by Facilities.