FAQs for Current GSiRs

How do I get reimbursed for expenses?

To get reimbursed for expenses, you will need to email the Programs and Operations Manager, Sarah Hendricks at sjhendricks@smu.edu with:

  • Itemized receipts with proof of type of payment (typically the last four digits of the credit card)
  • Your SMU ID number
  • Your mailing address
  • Direct Deposit Form for Accounts Payable if you would like a direct deposit
  • If attending a conference, program or other proof of event 

How do I coordinate travel?

For all travel, you will need to complete the Business-Related Travel Form and have it signed by your advisor, then email it to Sarah Hendricks at sjhendricks@smu.edu.

Flights

You can purchase your own flight and get reimbursed, but please make sure you are aware of SMU policies. SMU will not pay for any flight upgrades (business class, exit row, Wi-Fi, early check in, etc.) but will pay for luggage if there is an associated fee. You will need to email Sarah Hendricks at sjhendricks@smu.edu with itemized receipts showing proof of type of payment (typically the last four digits of the credit card). 

To have Sarah Hendricks coordinate it, please email at sjhendricks@smu.edu with the following: 

  • Departure airport
  • Arrival airport
  • Departure time preferences for both flights (this can be specific if you have chosen a flight or a general time frame)
  • Full name (including title and middle name if applicable)
  • Gender (male and female are the only allowed options)
  • Birthday
  • Phone number
  • Email address
  • Known Travel Number (if applicable)
  • DHS Redress Number (if applicable)
  • Preferred airline and reward account number (if applicable)
Car Services

SMU cannot coordinate rental cars on someone's behalf. Most people choose to use a taxi service (Lyft, Uber, etc.) rather than rent a car. To do this, please collect all receipts for your rides and email them to Sarah Hendricks at sjhendricks@smu.edu. 

Hotel

SMU does not coordinate booking hotels for those traveling from campus. Please do this on your own and submit the receipts to Sarah Hendricks at sjhendricks@smu.edu for reimbursement.