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SMU’s Memorial Health Center does not provide documentation for granting excused absences from class. If students are absent for illness, they should talk to their professors about how they might catch up with the material missed. If students are seriously ill and require hospitalization or an extended absence, students should talk to their professors and the Office of Student Life to decide how to deal with the interruption in their studies. To facilitate communication with their professors about their absence, students may submit the Absence from Class Form available at www.smu.edu/healthcenter.

A second academic suspension that is final results in an academic dismissal from the University. Academic dismissal is final, with no possibility of reinstatement or readmission. Academic dismissal is recorded on the student’s permanent academic record.

Academic probation is a serious warning that the student is not making satisfactory academic progress. A student on academic probation is still eligible to enroll and is considered in good standing for enrolling in classes and for certification purposes. Academic probation is not noted on the permanent academic record; however, a student on academic probation may be subject to certain conditions during the period of probation and will be subject to academic suspension if he or she does not clear academic probation. For academic probation periods and guidelines, students should see the Academic Probation for the appropriate school of record.

The University sets the goal and expects that all undergraduate students will make regular and satisfactory progress toward their degrees. There are three categories that may apply when an undergraduate student is not making satisfactory academic progress: 1) academic probation, 2) academic suspension or 3) academic dismissal.

Academic suspension is an involuntary separation of the student from SMU. Academic suspension is for at least one regular term. The term of suspension might be for a longer period depending on the policy of the school of record or the terms of the individual student’s suspension. The status of academic suspension is recorded on a student’s permanent academic record. While on academic suspension, a student is not in good academic standing for certification purposes and is not eligible to enroll at SMU. Students who have served their suspension and who are eligible to return may not enroll for any intersession terms.

Credits earned at another college or university during a term of suspension may not be applied toward an SMU degree. A grade point deficiency must be made up through enrollment at SMU. A student who has been on academic suspension once may apply for reinstatement to SMU. If reinstated, the student may enroll in classes, and he or she is considered in good academic standing for purposes of certification. A student who is reinstated remains on academic probation until the conditions of academic probation are satisfied.

Individuals desiring to audit (visit) a class, including those concurrently enrolled for regular coursework, are required to process an Audit Enrollment Request Form.  Forms are available at www.smu.edu/enrollmentservices/registrar (“Forms Library” link). Space must be available in the class.

The following regulations are applicable:

1. Classroom recitation and participation are restricted; availability of course handouts, tests and other materials is restricted; no grade is assigned and no credit is recorded; no laboratory privileges are included.

2. The individual’s name does not appear on class rosters or grade rosters.

3. Regular admission and enrollment procedures are not conducted for auditors.

4. The audit fee is nonrefundable. Undergraduate students enrolled full time for any given term (12 hours for fall and spring, six hours per summer session, or 12 hours for the full summer term) may audit one three-hour course at no charge.

5. If credit is desired, the course must be enrolled for and repeated as a regular course, and the regular tuition must be paid.

Undergraduate students who desire to change their academic program – that is, transfer from one school to another within the University, change their degree objective, change their major or change their minor – should first notify the academic dean’s office or records office of the school in which they are currently enrolled. Students can change their academic program at any time during a term. The program change is effective on the date received, approved and processed. However, changes should be made at least one week prior to enrollment for a term for the change to be effective for that enrollment. A nondegree visiting student who wishes to be admitted to an undergraduate program offered by a school of the University must meet all standard University admission requirements.

Changes of grades, including change of the grade of I, are initiated by the course instructor and authorized by the academic chair and by the academic dean of the school in which the course was offered. If a student requests a grade change, the instructor may ask the student to provide the request as a written petition, which may become an official part of any further process at the instructor’s discretion. Changes of grades may be made only for the following authorized reasons: to clear a grade of I, to correct a processing error or to reflect a re-evaluation of the student’s original work. A change of grade will not be based on additional work options beyond those originally made available to the entire class. Changes of grades of I should be processed within a calendar year of the original grade assignment. Other changes of grades must be processed by the end of the next regular term. No grade will be changed after 12 months or after a student’s graduation, except in cases where a grade is successfully appealed – provided that written notice of appeal is given within six months following graduation – and in extenuating circumstances authorized by the academic dean and approved by the University Registrar’s Office.

Regular class attendance is required. The instructor of each class announces at the beginning of the course policies regarding the effect of class attendance on the student’s standing in the course. These policies may include dropping a student from the course for non-attendance after a certain number of absences. All reasons for absence should be submitted at once to the instructor.

The satisfactory explanation of absence may release a student from disciplinary action but does not relieve a student from responsibility for the work of the course during his or her absence. A student who misses an announced test, examination or laboratory period in a regular course of study and has the permission of the instructor may be given an opportunity to make up the work at the instructor’s convenience. The instructor determines in all instances the extent to which absences and tardiness affect each student’s grade.

Students may be dropped by a course instructor or academic dean for nonattendance or tardiness with a grade of until the calendar deadline to drop. After the deadline, students must remain enrolled in the course. 

Students may also be dropped by a course instructor for inappropriate classroom behavior. The instructor must submit the request by the University deadline to drop. After the deadline, the student must remain enrolled in the class and receive a final grade of F.

Students who miss two successive class meetings during the official add-drop period at the beginning of each term are subject to being dropped from the class. To avoid this possibility, students should contact the instructor or the department concerned immediately following such a series of absences.

A student who has a passing grade in a course at the time of the final examination, but who misses the examination and satisfies the dean that the absence was unavoidable, may secure from the dean permission to take the examination at a time convenient for the instructor.


First Year 0-29 term hours earned
Sophomore 30-59 term hours earned
Junior 60-89 term hours earned
Senior 90 or more term hours earned
Non-Degree Not pursuing a degree
Graduate Enrolled in a graduate program


An All-University Commencement Convocation is held in May for students on schedule and enrolled to complete degree requirements during the spring term. Students on schedule and enrolled to complete all degree requirements during the following summer session may also participate in the University Commencement Convocation, although their degrees will not be conferred until August. Students may also participate in departmental or school ceremonies following the University commencement according to the policies of the departments or schools. An All-University December Commencement Convocation is held each year for students completing degree requirements during the fall term. Students who completed degree requirements during the previous summer session may also participate. Students on schedule and enrolled to complete all degree requirements during the following J Term (January) intersession may also participate in this ceremony, although their degrees will not be conferred until May. A student may participate once in either the All-University Commencement Convocation in May or the All-University December Commencement Convocation for a given degree, but not both. To participate in a ceremony, a student must file with their academic dean’s office or records office an Application for Candidacy to Graduate or Intent to Participate Form.

Students can simultaneously earn two degrees from two schools of the University with approval of the academic dean of each school. The requirements for each degree must be met. Students should meet with advisers in both schools at an early date to prepare a proposed plan of study and to complete the processing of all necessary forms.

When students enter their school of record and into a specific degree program, they are assigned an academic adviser. Students should consult with the adviser for course scheduling, schedule changes, petitions, degree requirements and other such academic concerns. Advisers normally will have established office hours. The academic dean’s office or the school’s records office monitors progress and maintains official degree plans for all students in a school. Students should schedule conferences with staff in the dean’s office or the school’s records office upon admission to a school and prior to their final term to ensure that they are meeting all University and graduation requirements.

Each fall, spring and summer term has an enrollment period during which the formal process of enrollment in the University is completed. Prior to each enrollment period, the University Registrar’s Office will publish enrollment instructions.  To assist new and readmitted students in making a comfortable, satisfying transition to University academic life, programs of academic advising, enrollment and orientation are conducted prior to each term. Information concerning the programs is distributed by the Office of New Student Orientation and Student Support.

Each student is personally responsible for complying with enrollment procedures and for ensuring the accuracy of his or her enrollment. Students are expected to confirm the accuracy of their enrollment each term. Students who discover a discrepancy in their enrollment records after the close of enrollment for the term should immediately complete an Enrollment Discrepancy Petition. Petitions are to be submitted to the appropriate academic dean’s office or records office within six months of the term in which the discrepancy appeared; contact information for submission of an Enrollment Discrepancy Petition can be viewed on the University Registrar’s Office website at www.smu.edu/EnrollmentServices/Registrar/Enrollment/DiscrepancyPetition. Petitions submitted later than six months after the discrepancy may not be considered.



Faculty are asked to report early intervention deficient grades for all enrolled undergraduate students who are in any of the following categories:

  • Fall and Spring new students from high school student groups for the current academic year

  • Fall and Spring new transfer student groups for the current academic year

  • Fall and Spring readmitted students for the current academic year

  • Undergraduates on academic probation, regardless of hours earned

  • Undergraduates who are receiving VA benefits, regardless of hours earned

  • Undergraduates with less than 30 hours earned at SMU (excludes advanced standing and transfer hours) who are not already included

Faculty are asked to report mid-term deficient grades for all enrolled undergraduate students who are in any of the following categories:

  • Fall and Spring new students from high school student groups for the current academic year

  • Fall and Spring new students from high school student groups for the previous academic year

  • Fall and Spring new transfer student groups for the current academic year

  • Fall and Spring new transfer student groups for the previous academic year

  • Fall and Spring readmitted students for the current academic year

  • Fall and Spring readmitted students for the previous academic year

  • Undergraduates on academic probation, regardless of hours earned

  • Undergraduates who are receiving VA benefits, regardless of hours earned.

  • Undergraduates with less than 60 hours earned at SMU (excludes advanced standing and transfer hours) who are not already included

Please note that:

  • Faculty are not required to submit early intervention or mid-term deficient grade information.

  • Only courses with reported grades of C-, D+, D, D-, F, FA (Failure due to attendance), or FT (Failure due to tests) are included on both the early intervention deficiency and mid-term deficiency reports.

  • Students are notified via email that hey have a Deficiency Report in Access.SMU. This information is shared with both their advisor and the LEC

Students

Each student must provide the University Registrar’s Office with a current home address, telephone number and local mailing address as well as the name, address and telephone number of a designated emergency contact. Students enrolling at SMU authorize the University to notify their emergency contacts in the event of a situation affecting their health, safety, or physical or mental well-being, and to provide these contacts with information related to the situation.

Students are expected to keep current all their addresses and telephone numbers, including emergency contact details, through my.SMU, the University’s Web-based self-service system. Students may be prevented from enrolling if their information is insufficient or outdated.

 

The University issues all students an email address. Students may have other email addresses, but the University-assigned email address is the official address for University electronic correspondence, including related communications with faculty members and academic units (except for distance education students).

Official University correspondence may be sent to students’ mailing addresses or SMU email addresses on file. It is the responsibility of students to keep all their addresses current and to regularly check communications sent to them since they are responsible for complying with requests, deadlines and other requirements sent to any of their mailing addresses on file or to their SMU email.

The University requests that students provide cellular telephone numbers, as they are one means of communicating with students during an emergency. Cellular telephone numbers may also be used by University officials conducting routine business.  Students who do not have cellular telephones or do not wish to report the numbers should provide this information to the University through my.SMU

Self-Service.  Students may be prevented from enrolling if their cellular telephone numbers are not on file or if they have not declared “no cellular telephone” or “do not wish to report cellular number” in my.SMU.

Alumni

Alumni who have questions regarding their addresses and telephone information should visit http://smu.edu/alumni/.

Parents

Please send your updated information to records@smu.eduClick here for information that needs to be included in your e-mail.


You may enroll in a course for "no-credit" after following regular admission and enrollment procedures. You pay the regular tuition and fees, participate in class activities, are listed on class rolls, and receive a grade of NC after course work is completed. You must state in writing no later than the 12th day of classes (fourth day during summer term) that you want to take a course for no-credit. Permission of the instructor or department is required. This enrollment is different from audit enrollments, for which no enrollment or grade is recorded.

Effective Fall 2010, courses taken on SMU Abroad Fall and Spring Term programs may not be taken for “No Credit” or as “Pass/Fail.” The only exception to this policy is for courses designated by SMU’s academic departments with No Credit or Pass/Fail as their only grading basis option.

SMU requires that a valid ethnic group category be on file for all students. SMU’s policies and the Family Educational Rights and Privacy Act of 1974 protect the confidentiality and privacy of this information. A student’s ethnic group category can be viewed in my.SMU, Self-Service Student Center.

U.S. Citizens or Permanent Residents.  Ethnicity is self-determined. Students of multiple ethnic backgrounds may select multiple ethnic group categories. If the ethnic group value is incorrect, the student should go to the University Registrar’s Office in the Laura Lee Blanton Student Services Building and complete an Ethnic/Racial Category Update Form.

International Students Living in the U.S. While Attending School.  Selecting an ethnic group category is not required unless the student becomes a U.S. citizen or permanent resident.

Students who participate in officially sanctioned, scheduled University extracurricular activities should be given an opportunity to make up class examinations or other graded assignments missed as a result of this participation or related travel. The manner in which examinations or other assignments missed because of these activities are to be made up is left to the discretion of each individual faculty member. However, students should not be penalized in any way for these excused absences and should be informed by the instructor at the beginning of the term, preferably in writing, of the instructor’s makeup policy. It is the responsibility of the student to make arrangements with the instructor prior to any missed scheduled examination or other missed assignment for making up this work, and to obtain any class notes or other course material missed due to absence prior to taking any subsequent examinations or submitting any subsequent graded assignments.

This statement of University policy applies for all students. To minimize the difficulties caused for both student-athletes and their instructors by excused absences due to University-sanctioned athletic activities or related travel, the Athletic Department shall 1) make available to all student-athletes and their academic advisers prior to registration a copy of the student’s activity and travel schedule for the upcoming term, so as to facilitate the student’s enrollment in class sections that will minimize activity and travel conflicts; and 2) require all student-athletes to provide a copy of that term’s activity and travel schedule, and a copy of this Statement of University Policy, to each of their instructors at the first class meeting of the term.

Other University colleges and departments whose students will miss classes because of their participation in officially sanctioned, scheduled University extracurricular activities or related travel are encouraged to adopt similar procedures to minimize the difficulties caused by such absences.

A list of religious holidays for use in requesting excused absences is available on the Official University Calendar. Students must notify the class instructor in writing by the 12th day of the term of any such absences that will occur during that term. Accommodations are to be made without penalty. More information can be found in the University Policy Manual, available at www.smu.edu/policy.

Students who enter the University directly from high school may repeat up to three courses for which grades of D+ or lower were received, provided these courses were completed before or during a student’s first two consecutive regular terms following matriculation (regardless of the student’s enrollment or withdrawal). The grade from the repeated course, even if lower, will be the grade used to calculate the student’s GPA. A course may be repeated only once under this policy, and it must be repeated within the next two regular terms (regardless of the student’s terms of enrollment or withdrawal, but not counting a term of academic suspension) following the term in which the course was initially taken. Exceptions to the two-term restriction may be requested from the University Registrar’s Office if the course is not taught again within that period.

Note: Students must repeat the exact same course originally taken to be considered a repeat; however, not every course is offered again, and thus may not be available to be repeated.

Students who are disciplinarily suspended may petition for an extension. The student must declare to his or her academic dean by the 12th day of classes which courses he or she will repeat under this policy. Only the repeated course and not the initial credit hours count toward the number needed for graduation. Both the initial and the second grades are shown on the student’s permanent academic record. Academic standing, as determined by the initial grade, stands. Students are cautioned that for some purposes, such as admission into an academic program, both grades or only the initial grade may be used.

A student’s grade point average (cumulative GPA) is computed by multiplying the term hours of each course attempted by the grade points earned in the particular course and then dividing the total number of grade points by the total number of hours attempted, excluding those hours for which grades are shown with an asterisk on the grade chart. The GPA is truncated, not rounded, at three decimal places.

A student’s grades are available to him or her through my.SMU Student Center.


Grade Scale

The grade of a student in any course is determined by the instructor of the course. The following grades are authorized for recording on the student’s official undergraduate academic record maintained by the University Registrar’s Office.

Grades Description Grade Points per Term Hour
A Excellent Scholarship 4.000
A- Excellent Scholarship 3.700
B+ Good Scholarship 3.300
B Good Scholarship 3.000
B- Good Scholarship 2.700
C+ Fair Scholarship 2.300
C Fair Scholarship 2.000
C- Fair Scholarship 1.700
D+ Poor Scholarship 1.300
D Poor Scholarship 1.00
D- Poor Scholarship 0.700
F Passing 0.000
P, CR Pass, Credit *
I Incomplete *
NC No Credit Received *
X No Grade Received in Registrar's Office *
WP/W Withdrawal Passing/Withdrew *

*grades not included in student's GPA


First-Year Repeat 
Students who enter the University directly from high school may repeat up to three courses for which grades of D+ or lower were received, provided these courses were completed before or during a student’s first two consecutive regular terms following matriculation (regardless of the student’s enrollment or withdrawal). The grade from the repeated course, even if lower, will be the grade used to calculate the student’s GPA. A course may be repeated only once under this policy, and it must be repeated within the next two regular terms (regardless of the student’s terms of enrollment or withdrawal, but not counting a term of academic suspension) following the term in which the course was initially taken. Exceptions to the two-term restriction may be requested from the University Registrar’s Office if the course is not taught again within that period.

Note: Students must repeat the exact same course originally taken to be considered a repeat; however, not every course is offered again, and thus may not be available to be repeated.

Students who are disciplinarily suspended may petition for an extension. The student must declare to his or her academic dean by the 12th day of classes which courses he or she will repeat under this policy. Only the repeated course and not the initial credit hours count toward the number needed for graduation. Both the initial and the second grades are shown on the student’s permanent academic record. Academic standing, as determined by the initial grade, stands. Students are cautioned that for some purposes, such as admission into an academic program, both grades or only the initial grade may be used.

Regular Repeat 

In all other cases, students will be allowed to repeat courses according to the following rules: Both the initial and the second grades will be recorded on the student’s permanent academic record. Both grades will be included in the calculation of the GPA and in the determination of academic probation, suspension, dismissal, honors and graduation. Only the repeated course and not the initial credit hours count toward the number of hours needed for graduation.

The courses a student can repeat are determined by the school of record: 

Dedman College of Humanities and Sciences
Students can repeat courses in which the original grade was D+ or below. Other requests to repeat courses can be made by petition in consultation with the academic adviser/department through the Dedman Office of Records and Academic Services

Cox School of Business. 
Students can repeat only those courses in which the original grade was a D+ or below.


Lyle School of Engineering
Students can repeat courses in which the original grade was a C- or below. Such courses can be repeated only once.

Meadows School of the Arts
Students can repeat courses in which the original grade was a C- or below. Such courses can be repeated only once.

Simmons School of Education and Human Development
Students majoring in applied physiology and sport management can repeat a course once in which the original grade was a D+ or below. Students in the Department of Teaching and Learning must repeat a required teacher education course if they earn below a grade of C. All other undergraduate students in the Simmons School may repeat a course once if the original grade was a C- or below.

Failing is graded F. If the student’s work is incomplete, poor quality and not acceptable, a grade of F will be given. After such a grade, credit may be obtained only by repeating the course.

The grade of D represents performance below average expectations. Students receiving a D in a course that is a prerequisite to another course should consult with their advisers about repeating the course so that they will be adequately prepared for work in the following course.

The grade of W cannot be recorded unless completion of the official drop or withdrawal process has occurred by the applicable deadline during the term of enrollment.

Only the grade of W may be recorded if the student has officially dropped courses from the schedule or withdrawn (resigned) from the University. The grade of W may not be revoked or changed to another grade because the act of officially dropping/withdrawing is irrevocable.

A student may temporarily receive a grade of Incomplete (I) if at least 50 percent of the course requirements have been completed with passing grades, but for some justifiable reason acceptable to the instructor, the student has been unable to complete the full requirements of the course.

At the time a grade of I is given, the instructor must stipulate in writing to the student and to the University Registrar’s Office the requirements and completion date that are to be met and the final grade that will be given if the requirements are not met by the completion date.

The maximum period of time allowed to clear the Incomplete is 12 months. If the Incomplete grade is not cleared by the date set by the instructor or by the end of the 12-month deadline, the grade of I will be changed to the grade provided by the instructor at the time the Incomplete was assigned or to a grade of F if no alternate grade was provided.

The grade of I is not given in lieu of a grade of F or W, or other grade, each of which is prescribed for other specific circumstances.

The grade of I in a course does not authorize a student to attend or enroll in the course during a later term. Graduation candidates must clear all Incompletes prior to the deadline on the Official University Calendar, which may allow less time than 12 months. Failure to do so can result in removal from the degree candidacy list and/or conversion of the grade of I to the grade indicated by the instructor at the time the grade of I was given.

Students must file an Application for Candidacy to Graduate with their academic dean’s office or records office no later than the last day of the first week of the term in which they will complete all degree requirements. Applications are filed through Access.SMU Self-Service by the deadline date on the Official University Calendar. Students who file an application after the published deadline may be required to pay a nonrefundable late fee. Late applications may be denied after the start of the next term, and the Application for Candidacy to Graduate applied to the next conferral date. Students taking coursework at another institution and transferring the course(s) back to SMU are responsible for ensuring that the University Registrar’s Office receives their official transcript in order for their degree to be conferred for the anticipated graduation term.

SMU has three degree conferral periods for most programs: fall (December), spring (May) and summer (August). Students who complete their degree requirements during a J Term (January) intersession, May term or August term will have their degrees conferred at the conclusion of the following conferral term.

Each SMU course has a four-digit course number. The first number indicates the general level of the course.

1000–1999 First-year

2000–2999 Sophomore

3000–3999 Junior

4000–4999 Senior

5000–5999 Senior or Graduate

6000–9999 Graduate

The second digit specifies the number of credit hours; exceptions are noted below.


Digit                      Credit Hours

0                             0, .5 or 10–15

1                             1 or 1.5

The third and fourth digits are used to make the course number unique within the department.

Students officially declare their major when they have made a firm choice and when they have met the specific program entrance requirements for their intended school and department. For most students, the declaration of the major occurs in the sophomore year. Students are expected to qualify for and to declare a major no later than upon completion of 75 term hours, including credits by examination and transfer credits, in order to continue their studies at SMU.

Minimum and maximum course loads allowed are based on the school of record.  Each student should be fully aware that hours taken beyond 18 in any term will be charged to his or her student account.

SMU Pre-Majors.  Students who have not yet declared a major and who wish to enroll for more than 18 hours must have the approval of their academic adviser and the University Advising Center.

Dedman College of Humanities and Sciences.  Majors in Dedman College must have the approval of the dean to enroll for more than 18 credit hours.

Cox School of Business.  B.B.A. students may enroll for more than 18 hours per term provided their cumulative GPAs (SMU, all-college and business) are 2.000 or higher to show satisfactory progress toward completion of the degree.

Lyle School of Engineering.  Students must have the approval of their academic adviser to enroll for fewer than 12 hours or more than 18 hours during a fall or spring term. Normally, a student must have a GPA of 3.000 or higher to enroll for more than 18 hours. An exception is made during the term in which a student is to graduate. Credit will not be allowed for more than 21 hours in a term.

Meadows School of the Arts.  Students are not permitted to enroll during a fall or spring term for more than 18 hours unless their GPA for the preceding term is at least 3.000. During the term in which a student is to graduate, he or she may enroll for 19 hours (or nine hours for a summer session) regardless of the preceding term GPA. A student in the Meadows school cannot receive credit for more than 21 term hours in a term. A student with a GPA below 2.000 for the preceding term will not be permitted to enroll for more than 13 hours.

Simmons School of Education and Human Development.  A student in the Simmons School with a declared major in applied physiology and sport management may enroll for up to 18 hours per term. A student may petition to take up to 21 credit hours in a term provided he or she meets the following criteria:

1. The student has a cumulative GPA of 3.000 or higher and has demonstrated academic success while enrolled in 18 hours in prior terms.

2. The student needs to take the extra hour(s) in order to graduate at the end of the term in which he or she is enrolling.

3. The student has gained permission from his or her adviser.


A student who has a change in name must provide to the University Registrar’s Office his or her Social Security card or the form issued by the Social Security Administration. A valid passport may also be used to complete a name change.  Enrollment or records services for the student under a name different from the last enrollment cannot be accomplished without one of the above documents. All grade reports, transcripts and diplomas are issued only under a person’s legal name as recorded by the University Registrar’s Office.

Students enrolling in special-topic courses such as Directed Research, Private Study, Directed Readings, etc., may request to have the subject of their course noted on their transcripts. You may make the request by filling out a "Notice of Special Topic" form, which may be obtained from the instructor and must be submitted to the Office of the University Registrar before the last day of classes for the term.

Students may take one course per term on a pass/fail basis. The maximum total credit with a grade of Pass that may count toward a degree is 12 hours. In addition to these courses, students may take up to four additional PRWII courses beyond the courses required for their degree requirements. Only one additional PRWII course may be taken per term. These additional PRWII courses are graded on a pass/fail basis only and do not count toward the minimum hours for a student’s degree requirements or toward the one pass/fail course per term limitation. A student must indicate intention to take a course pass/fail no later than the 12th day of classes (the fourth day of classes in summer sessions; the second day of classes in intersession terms) by filing a form available in the academic dean’s office. Students participating in SMU Study Abroad should review the deadlines under Grade Options for Courses Taken on SMU Abroad Programs. After the declaration of intent, students may not change their pass/fail declaration back to a letter grade. If a department grades a course pass/fail for all students by departmental policy, a declaration by the student is not required. A failed course cannot be repeated on a pass/ fail basis, except for those courses designated as pass/fail-only courses. Students should consult with their advisers before declaring the pass/fail option for any course, as some courses may not be taken pass/fail. In general, elective courses may be taken on a pass/fail basis. With the exception of courses only offered on a pass/fail basis, courses required to fulfill the University Curriculum may not be taken pass/fail. Courses in the academic majors and minors also are excluded; however, in some programs, courses may be taken pass/fail after the minimum program requirements have been met. SMU schools may have different pass/fail policies for major and minor courses; students should see the academic requirements in each school’s section of this catalog for information on pass/fail grading. There may also be other courses required to meet certain professional accreditation standards or entrance requirements, such as teacher preparation and preprofessional studies, that may not be taken pass/fail by a particular student. The departments or advisers concerned with these requirements will make these exclusions known to the students. Under the pass/fail option, pass (P) grades are A, B and C (including C-); failing (F) grades are D+, D, D- and F. A student who declares pass/fail is not entitled to know the regular letter grade, and a pass/fail grade cannot be changed to a regular letter grade (or vice versa) after the pass/fail grade has been assigned. The grade of P is not calculated in the GPA, although the credit hours are included in the total number of hours earned. The grade of F is calculated in the GPA.

All students are to provide the University registrar a current home and mailing address, telephone number (cell number if available), and emergency contact. Under Personal Information on Access.SMU, all students must provide accurate information as requested.

After verifying this information in each of the requested areas, the student must check the appropriate box to indicate that the information has been updated and verified. At that time, a date will appear indicating that the information had been verified and/or updated.

It is very important that all students go into Access.SMU (http://access.smu.edu) under Personal Information and check the accuracy of this information. If this information is not verified in a timely manner, a HOLD might be placed on student accounts for any future enrollment terms at SMU.

University policy requires that all students have current home address, mailing address (local), and telephone information on file as well as a cell number if available. Students may have other address types on file, including a Residence Address where you are currently living (street number, street name, city, state --- a P.O.Box is not valid for this address type).


The deadline for adding courses, dropping courses without grade record and changing sections for each enrollment period is listed on the Official University Calendar (www.smu.edu/enrollmentservices/registrar). Students are encouraged to seek assistance from their advisers when considering whether to add or drop a course. A student may drop a course with a grade of (Withdrew) through approximately midterm by using my.SMU Self-Service. The specific deadline is listed on the Official University Calendar.

After the deadline date on the Official University Calendar, the student may not drop a class. All schedule changes must be processed by the deadline date specified on the Official University Calendar. Note: Schedule changes are not complete for official University record purposes unless finalized in the University Registrar’s Office.

Student-Athletes. Students must consult with the Athletic Compliance Office prior to dropping a course. In the consultation, the student will review the effects the drop might have on his or her athletic participation and financial aid. After the consultation, the Athletic Compliance Office will update my.SMU Self-Service to allow the student to process the drop, if necessary. The consultation is advisory; students are responsible for their enrollment. For assistance regarding scholarships or other aspects of being a student-athlete, students should contact the Office of the Assistant Athletic Director for Student-Athlete Development.

International Students. Students must consult with the International Center prior to dropping a course. If dropping a course will cause the student to be enrolled in fewer than 12 hours, the student’s immigration status could be affected. After the consultation, the International Center will update my.SMU to allow the student to process the drop, if necessary. The consultation is advisory; students are responsible for their enrollment.

Students on Merit or Need-Based Financial Aid. Students should consult with their financial aid adviser prior to dropping a course. If dropping a course will cause the student to be enrolled in fewer than 12 hours, the student’s financial aid status may be affected. After the consultation, the student may drop a course throughmy.SMU Self-Service. The consultation is advisory; students are responsible for their enrollment. Questions regarding this procedure or financial aid should be directed to the Office of the Associate Financial Aid Director.


Insufficient or improper information given by the student on any admission or enrollment form – or academic deficiencies, disciplinary actions and financial obligations to the University – can constitute cause for the student to be determined ineligible to enroll or to be administratively withdrawn.

The University assigns each student an eight-digit SMU identification number. The student should furnish the SMU ID number on all forms when requested, as this number is the primary means the University has to identify the student’s academic records and transactions related to the records.

1st digit Century Mark
2nd and 3rd digit Calendar Year
4th Digit Term Indicator
  1. January Term
  2. Spring Term
  3. May Term
  4. Summer Term
  5. August Term
  6. Fall Term

Examples:
0994 = Summer term, 1999
1066 = August term, 2006
1107 = Fall term, 2010
1111 = January term, 2011
1142 = Spring term, 2014
1203 = May term, 2020

The unit of measure for the valuation of courses is the term hour, i.e., one lecture hour or three laboratory hours per week for a term of approximately 16 weeks (including final examinations). Usually, each lecture requires a minimum of two hours of preparation on the part of students. Most courses are valued for three term credit hours, i.e., three lecture hours per week and at least six hours of preparation. A full-time load in the fall, spring and summer terms is 12 hours for undergraduates. Students who enroll for fewer than these minimum hours are designated part time students. The normal undergraduate enrollment for each of the regular terms is 15 term hours. An undergraduate student enrolled in an engineering co-op course or enrolled for six hours of student teaching is considered a full-time student. Cautionary Note: Federal financial aid agencies and some other agencies require a minimum number of hours of enrollment for full-time status and do not make exceptions for internship, co-op or student-teaching enrollments. Students on financial aid should consult a Financial Aid Office adviser regarding minimum enrollment requirements for their situation.

Once students have matriculated at SMU, they may transfer no more than 30 hours to SMU (effective Fall 2009) from accredited colleges and universities. To ensure that a course taken at another college or university will transfer and that proper credit will be awarded, the student taking the course should obtain prior approval of the following people: the chair of the department and dean of the school at SMU that normally offers the course, the adviser, and the student's dean. Students who fail to get prior approval for transfer work may petition later for transfer credit, but they have no assurance that it will be awarded. In either case, permission may be denied for educational reasons.

Students are responsible for making sure a transcript of all transfer work attempted is sent to the University Registrar immediately following completion of the work. Forms for requesting transfer credit are available in the Undergraduate Offices.

Credit may be awarded for college courses a student takes prior to matriculation at SMU, including courses a student takes before graduating from high school, if they meet the criteria for transfer work outlined in the Transfer Admission Criteria section of the catalog. Credit may be denied for educational reasons.

Official college transcripts are required for all college-level work attempted, regardless of transferability.


Note: Policies on refunds for withdrawal from the University are found in the Financial Information section of this catalog and in the Financial Information Bulletin, which can be accessed online at www.smu.edu/enrollmentservices/bursar (“Financial Bulletin” link). No refunds are made without an official withdrawal.

Students should be aware of the difference between a drop and a withdrawal and remember that they have different deadlines and separate financial policies. The deadlines for each are posted each term on the Official University Calendar at www.smu.edu/enrollmentservices/registrar. A drop occurs when a student removes one or more courses from his or her schedule and remains enrolled in at least one credit hour for the term. A withdrawal occurs when removing the course or courses will result in the student being enrolled in zero hours for the term.

If a student removes all courses from his or her schedule prior to the first day of the term, the transaction is considered a cancellation and does not result in financial penalty or impact the student’s transcript.

A student who wishes to withdraw (resign) from the University before the end of a term or session must initiate a Student Petition for Withdrawal form and secure approval from his/her academic dean. The academic dean’s office will then submit the form to the Office of the University Registrar. The effective date of the withdrawal is the date on which the Student Petition for Withdrawal is processed in the University Registrar’s Office.  Discontinuance of class attendance or notification to the instructors of intention to withdraw does not constitute an official withdrawal.

The enrollment of students who withdraw on or before the fifth day of regular classes as listed on the Official University Calendar will be canceled. Courses and grades are not recorded for canceled enrollments; however, the student will owe a portion of his/her tuition and fees. Additional information is available in the Financial Information Bulletin, which can be accessed online at www.smu.edu/enrollmentservices/bursar (“Financial Bulletin” link). A student who withdraws after the fifth class day will receive the grade of in each course in which he or she enrolled.

Medical withdrawals and mandatory administrative withdrawals allow a prorated refund of tuition and fees and have conditions that must be met prior to re-enrollment at SMU. Medical withdrawals can only be authorized by a licensed physician or psychologist counselor in the SMU Memorial Health Center. Mandatory administrative withdrawals can be authorized only by the vice president for student affairs. As a matter of University policy, and in compliance with federal regulations, retroactive medical withdrawals cannot be granted. The last day for a medical withdrawal is the last day of class instruction for the term from which the student is withdrawing.

Withdrawing students living in SMU housing must check out of the residence halls with the Department of Residence Life and Student Housing per established procedures.