Electronic W-2 FAQs

SMU employees are encouraged to consent to receive their W-2 year-end tax documents electronically via my.SMU. Below are FAQs compiled to highlight details pertinent to this option available to SMU employees with active job records. Please contact the Payroll Office with questions not addressed here.

In my.SMU.edu, navigate to Employee Self Service > Payroll tile > W-2/W-2c Folder > Consent. Read the instructions, check the box, and click Submit.
You must first submit your W-2/W-2c consent via Employee Self Service in my.SMU.edu. All Forms W-2/W-2c issued to you after you submit your consent will automatically be available electronically.
SMU has engaged ADP, a third party provider, to print your Forms W-2/W-2c on paper and mail them to you. Be sure to keep your Home and Mailing addresses updated in my.SMU.
The Forms W-2 must be available to you by the IRS deadline. However, electronic W-2s will be posted online mid-January, approximately one or two weeks earlier than the paper forms will be mailed.
In my.SMU.edu, navigate to Employee Self Service > Payroll tile > View W-2/W-2c Forms.
The advantages of electronic Forms W-2/W-2c include:
  • Secure delivery of W-2 information (protected by your network password and two-factor authentication)
  • Efficient delivery, avoiding the delays and errors that can occur with traditional postal delivery
  • Earlier access to W-2 information (online forms available earlier than mailed paper forms)
  • Convenient access to view and print copies of your W-2/W-2c as often as needed
Access to your W-2 information is protected by your SMU network username and password.
Yes, an email confirmation will be sent to your “Campus” email address from my.SMU.edu, as soon as you submit your consent. If you do not see the email in your Inbox, please check your Junk Mail folder.
No. If you consent to receive your Forms W-2/W-2c electronically, SMU will stop sending you paper forms. However, you can print, download, and/or save your electronic W-2.
An email confirmation will be sent to your “Campus” email address from my.SMU.edu when your Form W-2 is available. It will be available by, but probably much earlier than, the IRS deadline.
No. Your consent for electronic Form W-2/W-2c will remain in effect until you withdraw the consent, or if this service is not supported in a future tax year.
No. Your consent for electronic Form W-2/W-2c will remain in effect until you withdraw the consent, or this service is not supported in a future tax year.
In my.SMU.edu, navigate to Employee Self Service > Payroll tile > W-2/W-2c Consent. Read the instructions on how to withdraw your consent, check the box, and click Submit.
To withdraw your consent for electronic W-2s, in my.SMU.edu, navigate to Employee Self Service > Payroll tile > W-2/W-2c Consent. Read the instructions, check the box, and click Submit.
Yes, an email confirmation will be sent to your “Campus” email address from my.SMU.edu, as soon as you submit your consent withdrawal. If you do not see the email in your Inbox, please check your Junk Mail folder.
Emails will be sent to your “Campus” email address on file in my.SMU.edu.

Yes, you may view and print your electronic Form W-2 as often as you want, at your convenience.
Make sure your pop-up blockers are turned off for the my.SMU.edu website. Refer to the information on OIT’s website for instructions on how to manage your pop-up blockers.
The electronic W-2 will contain all of the same (required) information, but if you print your electronic Form W-2, it will be formatted for letter-size paper.
If your employment terminates before this year's Form W-2 is available, your Form W-2 will be mailed to you by ADP, SMU's third party administrator. Be sure to review your Home and Mailing addresses in my.SMU and update appropriately.
If you are a former faculty, post doc, or staff employee, email your updated address information to the Department of Human Resources (HR). If you are a current or former student, contact Jean Porter in the Registrar's Office to have your record updated.