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Dedman College of Humanities and Sciences

Graduating Students

Checklist & Deadlines

Apply for Candidacy to Graduate (ACG Form)

Discuss the prospects for graduating with your graduate advisor. If you both agree that you are in a position to graduate during the next graduation cycle (May, August, December), please have your department notify Phyllis Payne. Following your department's notification, our office will give you access to the ACG form on Access.SMU.

If you or your advisor conclude at any point that your graduation needs to be postponed, please notify Phyllis Payne. You should file a new ACG for the next attempt.

Deadlines to file the ACG:

Graduation Deadline
August 2015 June 4 (Thursday)
December 2015 August 28 (Friday)
May 2016 January 22 (Friday)

Submit Thesis/Dissertation for Review (Optional) 

On or before this date, bring sample materials from theses or dissertations which include approval page, title page, table of contents, one chapter, and a sample of figures, tables, references/bibliography. It is hoped this new optional step will avoid major problems or extensive corrections later. For formatting instructions, please see the Thesis/Dissertation Guidelines.

Deadlines for Optional Thesis/Dissertation Check:

Graduation Deadline
August 2015 July 2 (Thursday)
December 2015 October 12 (Monday)
May 2016 March 20 (Monday)

Submit Thesis/Dissertation for Mandatory Review
(First Check)

Bring the following items to the Office of Research and Graduate Studies no later than 5:00 PM:

  1. A paper copy of your thesis or dissertation
  2. A list of your committee members on the following form: Establishment of Examination Committee - No signatures required.

Deadline for First Mandatory Thesis/Dissertation Check:

Graduation Deadline
August 2015 July 10 (Friday)
December 2015 November 13 (Friday)
May 2016 April 15 (Friday)

Complete Oral/Written Comprehensive Exams

When the defense is successful, make any required revisions or additions (from faculty) to your thesis/dissertation for final submission.

Last Day to take Oral/Written Comprehensive Exams:

Graduation Deadline
August 2015 August 4 (Tuesday)
December 2015 December 1 (Thursday)
May 2016 April 28 (Thursday)

Submit Corrected Thesis/Dissertation (Revisions)

Submit a corrected copy as required by faculty and a corrected format copy to ORGS. When your advisor and committee have signed your signature page and the examination form, and ORGS has signed the release for the format, you are very close to being finished with the thesis/dissertation.

Deadlines for Second Mandatory Thesis/Dissertation Check:

Graduation Deadline
August 2015 July 20 (Monday)
December 2015 November 28 (Monday)
May 2016 April 28 (Friday)

Submit Thesis/Dissertation Online

All Ph.D. and Master's graduates of Dedman College will submit the final copy to 1) ORGS and 2) UMI. The graduate can elect to order paper copies from UMI, as explained on the submission site. No final paper copies required by SMU.

  1. Submit Electronically to UMI

  2. Submit Electronically to ORGS

Off-campus login to ORGS requires the following format:
smu\XXXXXXXX  (replace X's with your SMU ID)
Your SMU Password

Deadlines for Final Thesis/Dissertation Submission:

Graduation Deadline
August 2015 August 4 (Tuesday)
December 2015 December 14 (Wednesday)
May 2016 May 11 (Wednesday)

Complete Exit Survey

All graduates are required to take the ORGS Exit Survey; submissions will not be reviewed until after your degree is conferred. Only Ph.D. graduates should submit the SED Survey.

  1. Take SED Survey (Ph.D. only)

  2. Take the ORGS Exit Survey

Off-campus login to ORGS requires the following format:
smu\XXXXXXXX  (replace X's with your SMU ID)
Your SMU Password

Also, please check and update demographic information on Access.SMU.

Exit Survey Deadlines:

Graduation Deadline
December 2015 December 14 (Wednesday)
May 2016 May 11 (Wednesday)

Degrees Conferred

Graduation Deadline
December 2015 December 19 (Saturday)
May 2016 May 14 (Saturday)