SMU HR Resources

90 Day Probationary Terminations

Terminations must be requested and approved by Human Resources in advance of the employee's 90th day. Once the employee's probationary period has ended, the employee is considered a regular employee of the University and performance issues are managed through the Corrective Action process.

Request a Termination Within the Probationary Period
Please prepare a memo requesting termination and email it to employeerelations@smu.edu. Be sure you include the following items in your memo:

  • A statement requesting that the employee be terminated.
  • Provide the employee’s date of hire and include any previously granted extensions.
  • List all reasons for termination and be specific: 
      • What exactly did the employee do or not do? What were the specific behaviors of concern? (Do not include emotions or assumption – focus on specific behaviors or actions.)
      • Explain how the above behaviors were a violation of job expectations.
      • List all coaching sessions with the employee to correct performance expectations. Include dates and expectations discussed.
      • Did the unacceptable behavior continue after the coaching session(s)? Describe the specific incidences.

You will be contacted by a member of the Employee Relations Team to discuss the situation.  If the termination is granted, be prepared to set a specific termination date and complete a termination form.

Questions? Email us at employeerelations@smu.edu.