Permissions, Copyright, and Citations
Researchers assume all responsibility for observing applicable laws of copyright, literary right, property right, and libel.
The sale of a reproduction does not imply an authorization to publish. If you plan to use images or other materials from Bywaters Special Collections for publication in any format, including, but not limited to: books, articles, journals, textbooks, ebooks, films, broadcasts, presentations, or web sites, permission must be requested here. Please be aware that usage fees apply to commercial projects.
Permission to publish is not granted until the researcher receives a fully executed, signed copy of the Application to Publish form from Bywaters Special Collections.
In some instances, Bywaters Special Collections owns only the physical items in its collections, not the literary rights or copyright associated with them. It is the researcher's responsibility to determine copyright status of the materials and to obtain permission to publish texts and facsimiles from the owners of the copyright.
The copyright law of the United States governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specific conditions is that the photocopy or reproduction is not to be "used for any other purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement. It is the user's responsibility to obtain copyright approval from the copyright holder when required to do so by law.
Manuscript collections and archival records may contain materials with sensitive or confidential information that is protected under federal or state right to privacy laws and regulations. Researchers are advised that the disclosure of certain information pertaining to identifiable living individuals represented in this collection without the consent of those individuals may have legal ramifications for which Bywaters Special Collections/Hamon Arts Library assumes no responsibility.
Citation formats will depend on the style manual used and your specific project, but you should include enough information so that readers can locate your sources. For scholarl
y works, we suggest that citations of collections of manuscripts, works of art, and/or photographs include item, box numbers, and folder titles as well, but at a minimum credit should be as follows:
[Name of collection], Bywaters Special Collections, Hamon Arts Library, Southern Methodist University.
For exhibitions, presentations, web pages, broadcasts, newspaper or journal articles, etc. in which permission to use images has been granted by Bywaters Special Collections, please credit as follows:
Courtesy of Bywaters Special Collections, Hamon Arts Library, Southern Methodist University.
If you have any questions about citations, please contact us for help.