Guidelines for Course Reserves

Guidelines for Course Reserves

Copyright Guidelines

Copyright Law, Instruction, and Course Reserves

Library Materials in Canvas

COVID-19 Temporary Changes for Physical Library Course Reserves

Disposing of Digitized Course Reserve Materials

Frequently Asked Questions

 

Copyright Guidelines

SMU Libraries guidelines for physical reserves and placing materials in Canvas adhere to "fair use" provisions and recognize the rights of copyright holders. Instructors placing content on reserve or in Canvas for instructional use must comply with copyright law.

Copyright Law, Instruction, and Course Reserves

Under Section 107 (fair use) and Section 110 (perform and display provisions) in Title 17 of the United States Code, there are certain limitations that allow use of protected works without requiring permission from rights holders. 

In order for physical items to be placed on library course reserves, items must be original (i.e., not photocopies or reproduced media) and legally acquired (purchased by the library or an instructor’s personal copy). Items that cannot be used as course reserves include:

  • Instructor Edition copies or manuals
  • Free copies that were sent for instruction (whether an instruction edition or not)
  • Advance Reader Copies (ARCS)
  • Interlibrary Loans

Electronic materials for instruction purposes shall be placed in Canvas by faculty.

Library Materials in Canvas

Library materials for posting in Canvas include scanned portions of physical items and links to electronic resources such as journal articles, e-books, and streaming media.

Library materials that are scanned and placed in Canvas must be in compliance with SMU’s copyright policy and federal law. Under fair use guidelines, scans of print articles and book chapters can only be used for one semester without copyright permissions. After one semester, the faculty member must gain permission from the copyright owner or purchase appropriate licensing through the publisher or the Copy Clearance Center.

Faculty requests for scans should be for small portions (for example, 10-15% of the total work) to be considered a fair use.

SMU Libraries has prioritized the purchase of electronic versions of assigned and recommended course materials to enhance accessibility and affordability for students.  Faculty should point students to links for academic articles and e-books instead of providing PDFs. 

Books

SMU Libraries will purchase electronic copies of books, with licensing for unlimited users when possible, for titles requested by the instructor.  Note: SMU Libraries does not collect textbooks, workbooks, or consumable print materials as a matter of policy. 

Media

SMU Libraries will provide streaming media files of video and audio titles requested by the faculty that are needed for courses. If a title cannot be delivered in a streaming format, library staff will contact the course instructor to discuss options. 

Articles

SMU Libraries provides an extensive collection of journals and articles in electronic and print formats. Articles available only in print format can be scanned and made available in Canvas. We are not able to provide access to articles in journals not owned or subscribed to by SMU.  

  • For print articles in the collection, make a digitization request.
  • For electronic articles from a database, please follow the instructions here.

COVID-19 Temporary Changes for Physical Library Course Reserves

Due to COVID-19, there will be no physical reserves available in the Libraries. Instructors can request physical course material be digitized from the library collections. Please complete the Request to Digitize from Library Collections for Courses.

  • Library-owned books and articles (as photocopies) can be placed on Canvas.
  • We will provide a link to your digital copies in a Box folder; the link will expire at the end of the term.
  • You may link to the folder from Canvas (recommended). As an alternative, you can download the digitized items and upload them to Canvas.
  • Digital copies provided by the Libraries should be made available only to students in the course for which they were requested.

Disposing of Digitized Course Reserve Materials

At the end of each academic session, access to the Box folder will expire and all copyrighted material in Box folders will be destroyed unless permission has been obtained to retain the digitized version of the material.

Frequently Asked Questions (FAQs)

Answers to frequently asked copyright questions can be found here.

 

The SMU Libraries Copyright Support pages are intended to provide information and best practices for keeping the SMU community compliant with copyright law. Content is for information purposes only and should not be construed as legal advice.

SMU Libraries adheres to the University Policy Manual guidelines on copyright law. Any questions about copyright and/or electronic reserves that cannot be found in the SMU Libraries Copyright Support pages and FAQs may be addressed to copyright@smu.edu.