J-1 Exchange Visitors sponsored by SMU are not allowed to work or receive any funds for reimbursement from any source outside of SMU without prior written approval by the ISSS office. J-1 Exchange Visitors in the Professor, Research Scholar and Short-Term Scholar categories are permitted to work as described on Form DS-2019 and may accept additional employment, if authorized by an Alternate/Responsible Officer. With this prior written authorization, a scholar may be compensated, paid, or reimbursed for occasional off-campus lectures, short-term consultations, or seminars.
The occasional lectures or short-term consultations must:
- Be directly related to the objectives of the exchange visitor's program;
- Be incidental to the exchange visitor's primary program activities;
- Not delay the completion date of the visitor's program; and
- Be documented in SEVIS and approved in writing.
Obtaining Approval Procedure
To obtain authorization to engage in occasional lectures or short-term consultations involving wages or other remuneration, the exchange visitor must present to the Alternate/Responsible Officer:
1. A letter from the perspective employer setting forth the terms and conditions of the offer to lecture or consult, including the duration (start and end date), number of hours, field or subject, amount of compensation, and description of such activity; and
2. A letter from the exchange visitor's department chair or supervisor recommending such activity and explaining how the activity would enhance the exchange visitor's program.
3. Submit both letters to the ISSS office by emailing them to firstname.lastname@example.org at least 10 business days prior to the proposed start date of activity.
4. An Alternate/Responsible Officer will review the letters and make a written determination whether such activity is warranted.
*Scholars participating in an occasional off-campus lecture, short-term consultations, or seminars must work as independent contractors.