Dedman College of Humanities and Sciences

Graduation Deadlines and Checklist

Graduation Deadlines and Checklist

Apply for Graduation

Discuss the prospects for graduating with your graduate advisor. If you both agree that you are in a position to graduate during the next graduation cycle (May, August, December), please have your department notify Reva Pollack. Following your department's notification, our office will give you access to apply for graduation on my.smu.  You will find the form under Self-Service -->Degree Progress/Graduation-->Apply for Graduation. 

If you or your advisor conclude at any point that your graduation needs to be postponed, please notify Reva Pollack. You will apply for graduation separately for the next attempt.

Deadlines to Apply for Graduation:

Graduation Deadline
August 2016 Friday, June 3
December 2016 Friday, August 26
May 2017 Friday, January 27
August 2017 Thursday, June 8

Submit Dissertation/Thesis for Optional Format Review

If you would like to have an early format check for your dissertation or thesis, you can submit your in-progress work to Reva Pollack.  She will provide feedback and direction that can be incorporated in your work as you finish.  If you would like to participate in this optional format review, please submit a copy of your dissertation through the online form available here (select "First Format Check" under Submission Type). 

Deadlines for Optional Thesis/Dissertation Check:

Graduation Deadline
August 2016 Friday, June 24
December 2016 Monday, October 3
May 2017 Friday, March 10
August 2017 Friday, June 23

Submit Establishment of Examination Committee Form

Once your dissertation examination committee is finalized, you must submit the member names to the Office of Research and Graduate Studies.  You can submit this information online here.  

Deadline for Establishment of Examination Committee Form Submission:

Graduation Deadline
August 2016 Tuesday, July 5
December 2016 Friday, October 14
May 2017 Friday, March 17
August 2017 Friday, June 23

Submit Thesis/Dissertation for Mandatory Format Check

You must submit a draft of your dissertation or thesis for a mandatory format check.  Please submit a copy in PDF format through the form available here (select "First Format Check" under Submission Type).  You will receive comments on your dissertation or thesis within approximately one week of submission.  

Deadline for Mandatory Thesis/Dissertation Format Check:

Graduation Deadline
August 2016 Tuesday, July 5
December 2016 Monday, October 31
May 2017 Friday, March 31
August 2017 Monday, July 3

Submit Corrected Dissertation/Thesis for Final Format Review

After you have made the required corrections to your dissertation or thesis, you must submit it for a final format check by Graduate Studies.  You may submit the corrected version through the form available here (select "Corrected Thesis/Dissertation (Revisions)" under Submission Type).  

Graduation Deadline
August 2016 Tuesday, July 19
December 2016 Monday, November 21
May 2017 Friday, April 21
August 2017 Monday, July 24

Complete Oral/Written Comprehensive Exams

As required by your department, you must successfully complete your oral or written examinations with sufficient time to process your graduation.

Last Day to Take Oral/Written Comprehensive Exams:  

Graduation Deadline
August 2016 Friday, July 29
December 2016 Thursday, December 1
May 2017 Thursday, May 4
August 2017 Friday, August 4

Submit Examination Report and Signature Page

After you have completed your written or oral examination, the signed examination report and Signature Page from your dissertation or thesis must be submitted to the Office of Research and Graduate Studies (Perkins Administration Building, Suite 101).  This may come directly from your department rather than from you.  You should coordinate with your department to ensure that the forms are submitted in a timely manner.  A scanned copy can be sent initially to meet the deadline, but the originals should follow.  

Deadlines for Examination Report and Signature Page Submission:

Graduation Deadline
August 2016 Monday, August 1
December 2016 Monday, December 5
May 2017 Monday, May 8
August 2017 Monday, August 7



Graduation Deadline
August 2015 August 4 (Tuesday)
December 2015 December 14 (Monday)
May 2016 May 11 (Wednesday)
Graduation Deadline
August 2015 August 4 (Tuesday)
December 2015 December 14 (Monday)
May 2016 May 11 (Wednesday)

Submit Final Version of Dissertation/Thesis Online

Once all revisions have been made to your dissertation and thesis, both formatting and content, all Master's and Ph.D. candidates must submit a final copy of their dissertation or thesis.  This must be submitted in two places: (1) to the Office of Research and Graduate Studies, and (2) to ProQuest. The graduate can elect to order paper copies from ProQuest, as explained on the submission site. No final paper copies required by SMU. Note that dissertations submitted online should NOT include the signed version of the Signature Page.  

  1. Submit Electronically to ProQuest

  2. Submit Electronically to ORGS

Off-campus login to ORGS requires the following format:
smu\XXXXXXXX  (replace X's with your SMU ID)
Your SMU Password

Deadlines for Final Thesis/Dissertation Submission:

Graduation Deadline
August 2016 Tuesday, August 2
December 2016 Monday, December 12
May 2017 Monday, May 15
August 2017 Sunday, August 6



Complete Exit Survey

The final step to receive your diploma is to complete an exit survey with the Office of Research and Graduate Studies.  All graduates are required to take this survey; submissions will not be reviewed until after your degree is conferred.  In addition to the ORGS survey, Ph.D. candidates are requested to participate in the National Science Foundation's Survey of Earned Doctorates. Only Ph.D. graduates should submit the SED Survey.

  1. Take SED Survey (Ph.D. only)

  2. Take the ORGS Exit Survey

Off-campus login to ORGS requires the following format:
smu\XXXXXXXX  (replace X's with your SMU ID)
Your SMU Password

Also, please check and update demographic information on My.SMU.

Exit Survey Deadlines:

Graduation Deadline
August 2016 Tuesday, August 2
December 2016 Monday, December 12
May 2017 Monday, May 15
August 2017 Sunday, August 6

Degrees Conferred

Graduation Conferral Date
August 2016 Wednesday, August 3
December 2016 Saturday, December 17
May 2017 Saturday, May 20
August 2017 Tuesday, August 8