Dedman College of Humanities and Sciences

Graduation Deadlines and Checklist

Graduation Deadlines and Checklist

Apply for Graduation

Discuss the prospects for graduating with your graduate advisor. If you both agree that you are in a position to graduate during the next graduation cycle (May, August, December), please have your department notify the Graduate Studies Coordinator, Kerri Bennett. Following your department's notification, our office will give you access to apply for graduation on my.smu.  From the Student Homepage --> Academic Records tile --> Apply for Graduation link. 

If you or your advisor conclude at any point that your graduation needs to be postponed, please notify Kerri Bennett. You will apply for graduation separately for the next attempt.

Deadlines to Apply for Graduation:

Graduation Deadline
August 2017 Thursday, June 8
December 2017 Friday, August 25
May 2018 Friday, January 26
August 2018 Thursday, June 7

Submit Dissertation/Thesis for Optional Format Review

If you would like to have an early format check for your dissertation or thesis, you can submit your in-progress work to Kerri Bennett.  She will provide feedback and direction that can be incorporated in your work as you finish.  If you would like to participate in this optional format review, please submit a copy of your dissertation through the online form available here (select "First Format Check" under Submission Type). 

Deadlines for Optional Thesis/Dissertation Check:

Graduation Deadline
August 2017 Friday, June 23
December 2017 Monday, October 2
May 2018 Friday, March 9
August 2018 Friday, June 22

Submit Establishment of Examination Committee Form

Once your dissertation examination committee is finalized, you must submit the member names to the Office of Research and Graduate Studies.  You can submit this information online here.  

Deadline for Establishment of Examination Committee Form Submission:

Graduation Deadline
August 2017 Friday, June 23
December 2017 Friday, October 13
May 2018 Friday, March 16
August 2018 Friday, June 22

Submit Thesis/Dissertation for Mandatory Format Check

You must submit a draft of your dissertation or thesis for a mandatory format check.  Please submit a copy in PDF format through the form available here (select "First Format Check" under Submission Type).  You will receive comments on your dissertation or thesis within approximately one week of submission.  

Deadline for Mandatory Thesis/Dissertation Format Check:

Graduation Deadline
August 2017 Monday, July 3
December 2017 Monday, October 30
May 2018 Thursday, March 29
August 2018 Monday, July 2

Submit Corrected Dissertation/Thesis for Final Format Review

After you have made the required corrections to your dissertation or thesis, you must submit it for a final format check by Graduate Studies.  You may submit the corrected version through the form available here (select "Corrected Thesis/Dissertation (Revisions)" under Submission Type).  

Graduation Deadline
August 2017 Monday, July 24
December 2017 Monday, November 20
May 2018 Friday, April 20
August 2018 Monday, July 23

Complete Oral/Written Comprehensive Exams

As required by your department, you must successfully complete your oral or written examinations with sufficient time to process your graduation.

Last Day to Take Oral/Written Comprehensive Exams:  

Graduation Deadline
August 2017 Friday, August 4
December 2017 Thursday, November 30
May 2018 Thursday, May 3
August 2018 Friday, August 3

Submit Examination Report and Signature Page; Obtain Signature on Deposit Agreement Form

After you have completed your written or oral examination, the signed examination report and Signature Page from your dissertation or thesis must be submitted to the Office of Research and Graduate Studies (Perkins Administration Building, Suite 101).  This may come directly from your department rather than from you.  You should coordinate with your department to ensure that the forms are submitted in a timely manner.  A scanned copy can be sent initially to meet the deadline, but the originals should follow.  It is highly recommended that you obtain your Department Chair/Advisor signature on the Deposit Agreement form at this time.  Students will upload the Deposit Agreement with the final version of their Dissertation/Thesis online to the SMU Scholar site.  

Deadlines for Examination Report and Signature Page Submission:

Graduation Deadline
August 2017 Monday, August 7
December 2017 Monday, December 4
May 2018 Monday, May 7
August 2018 Monday, August 6



Graduation Deadline
August 2015 August 4 (Tuesday)
December 2015 December 14 (Monday)
May 2016 May 11 (Wednesday)
Graduation Deadline
August 2015 August 4 (Tuesday)
December 2015 December 14 (Monday)
May 2016 May 11 (Wednesday)

Submit Final Version of Dissertation/Thesis Online and Deposit Agreement

Once all revisions have been made to your dissertation and thesis, both formatting and content, all Master's and Ph.D. candidates must submit a final copy of their dissertation or thesis to SMU Scholar, the university's ETD platform. No final paper copies required by SMU. Note that dissertations submitted online should NOT include the signed version of the Signature Page. During this process, you will need to upload your signed Deposit Agreement to SMU Scholar.  

Submit Electronically to SMU Scholar

Off-campus login to ORGS requires the following format:
smu\XXXXXXXX  (replace X's with your SMU ID)
Your SMU Password

Deadlines for Final Thesis/Dissertation Submission:

Graduation Deadline
August 2017 Sunday, August 6
December 2017 Monday, December 11
May 2018 Monday, May 14
August 2018 Sunday, August 5


Complete Exit Survey

The final step to receive your diploma is to complete an exit survey with the Office of Research and Graduate Studies.  All graduates are required to take this survey; submissions will not be reviewed until after your degree is conferred.  In addition to the ORGS survey, Ph.D. candidates are requested to participate in the National Science Foundation's Survey of Earned Doctorates. Only Ph.D. graduates should submit the SED Survey.

  1. Take SED Survey (Ph.D. only)

  2. Take the ORGS Exit Survey

Off-campus login to ORGS requires the following format:
smu\XXXXXXXX  (replace X's with your SMU ID)
Your SMU Password

Also, please check and update demographic information on My.SMU.

Exit Survey Deadlines:

Graduation Deadline
August 2017 Sunday, August 6
December 2017 Monday, December 11
May 2018 Monday, May 14
August 2018 Sunday, August 5

Degrees Conferred

Graduation Conferral Date
August 2017 Tuesday, August 8
December 2017 Saturday, December 16
May 2018 Saturday, May 19
August 2018 Tuesday, August 7