Dedman College of Humanities and Sciences

Graduation Deadlines and Checklist

Graduation Deadlines and Checklist

Apply for Graduation

Discuss the prospects for graduating with your graduate advisor. If you both agree that you are in a position to graduate during the next graduation cycle (May, August, December), please have your department notify the Graduate Studies Coordinator, Kerri Bennett. Following your department's notification, our office will give you access to apply for graduation on my.smu.  From the Student Homepage --> Academic Records tile --> Apply for Graduation link. 

If you or your advisor conclude at any point that your graduation needs to be postponed, please notify Kerri Bennett. You will apply for graduation separately for the next attempt.

Deadlines to Apply for Graduation:

Graduation Deadline
August 2018 Thursday, June 7
December 2018 Friday, August 24
May 2019 Friday, January 25
August 2019 Thursday, June 6

Submit Dissertation/Thesis for Optional Format Review

If you would like to have an early format check for your dissertation or thesis, you can submit your in-progress work to Kerri Bennett.  She will provide feedback and direction that can be incorporated in your work as you finish.  If you would like to participate in this optional format review, please submit a copy of your dissertation through the online form available here (select "First Format Check" under Submission Type). 

Deadlines for Optional Thesis/Dissertation Check:

Graduation Deadline
August 2018 Friday, June 22
December 2018 Monday, October 1
May 2019 Friday, March 8
August 2019 Friday, June 21

Submit Establishment of Examination Committee Form

Once your dissertation examination committee is finalized, you must submit the member names to the Office of Research and Graduate Studies.  You can submit this information online here.  

Deadline for Establishment of Examination Committee Form Submission:

Graduation Deadline
August 2018 Friday, June 22
December 2018 Friday, October 12
May 2019 Friday, March 15
August 2019 Friday, June 21

Submit Thesis/Dissertation for Mandatory Format Check

You must submit a draft of your dissertation or thesis for a mandatory format check.  Please submit a copy in PDF format through the form available here (select "First Format Check" under Submission Type).  You will receive comments on your dissertation or thesis within approximately one week of submission.  

Deadline for Mandatory Thesis/Dissertation Format Check:

Graduation Deadline
August 2018 Monday, July 2
December 2018 Monday, October 29
May 2019 Thursday, March 28
August 2019 Monday, July 1

Submit Corrected Dissertation/Thesis for Final Format Review

After you have made the required corrections to your dissertation or thesis, you must submit it for a final format check by Graduate Studies.  You may submit the corrected version through the form available here (select "Corrected Thesis/Dissertation (Revisions)" under Submission Type).  

Graduation Deadline
August 2018 Monday, July 23
December 2018 Monday, November 19
May 2019 Friday, April 19
August 2019 Monday, July 22

Complete Oral/Written Comprehensive Exams

As required by your department, you must successfully complete your oral or written examinations with sufficient time to process your graduation.

Last Day to Take Oral/Written Comprehensive Exams:  

Graduation Deadline
August 2018 Friday, August 3
December 2018 Thursday, November 29
May 2019 Thursday, May 2
August 2019 Friday, August 2

Submit Examination Report and Signature Page; Obtain Signature on Deposit Agreement Form

After you have completed your written or oral examination, the signed examination report and Signature Page from your dissertation or thesis must be submitted to the Office of Research and Graduate Studies (Perkins Administration Building, Suite 101).  This may come directly from your department rather than from you.  You should coordinate with your department to ensure that the forms are submitted in a timely manner.  A scanned copy can be sent initially to meet the deadline, but the originals should follow.  It is highly recommended that you obtain your Department Chair/Advisor signature on the Deposit Agreement form at this time.  Students will upload the Deposit Agreement with the final version of their Dissertation/Thesis online to the SMU Scholar site.  

Deadlines for Examination Report and Signature Page Submission:

Graduation Deadline
August 2018 Monday, August 6
December 2018 Monday, December 3
May 2019 Monday, May 6
August 2019 Monday, August 5



Graduation Deadline
August 2015 August 4 (Tuesday)
December 2015 December 14 (Monday)
May 2016 May 11 (Wednesday)
Graduation Deadline
August 2015 August 4 (Tuesday)
December 2015 December 14 (Monday)
May 2016 May 11 (Wednesday)

Submit Final Version of Dissertation/Thesis Online and Deposit Agreement

Once all revisions have been made to your dissertation and thesis, both formatting and content, all Master's and Ph.D. candidates must submit a final copy of their dissertation or thesis to SMU Scholar, the university's ETD platform. No final paper copies required by SMU. Note that dissertations submitted online should NOT include the signed version of the Signature Page. During this process, you will need to upload your signed Deposit Agreement to SMU Scholar.  

Submit Electronically to SMU Scholar

Off-campus login to ORGS requires the following format:
smu\XXXXXXXX  (replace X's with your SMU ID)
Your SMU Password

Deadlines for Final Thesis/Dissertation Submission:

Graduation Deadline
August 2018 Sunday, August 5
December 2018 Friday, December 7
May 2019 Friday, May 10
August 2019 Sunday, August 4


Complete Exit Survey

The final step to receive your diploma is to complete an exit survey with the Office of Research and Graduate Studies.  All graduates are required to take this survey; submissions will not be reviewed until after your degree is conferred.  In addition to the ORGS survey, Ph.D. candidates are requested to participate in the National Science Foundation's Survey of Earned Doctorates. Only Ph.D. graduates should submit the SED Survey.

  1. Take SED Survey (Ph.D. only)

  2. Take the ORGS Exit Survey

Off-campus login to ORGS requires the following format:
smu\XXXXXXXX  (replace X's with your SMU ID)
Your SMU Password

Also, please check and update demographic information on My.SMU.

Exit Survey Deadlines:

Graduation Deadline
August 2018 Sunday, August 5
December 2018 Monday, December 10
May 2019 Monday, May 13
August 2019 Sunday, August 4

Degrees Conferred

Graduation Conferral Date
August 2018 Tuesday, August 7
December 2018 Saturday, December 15
May 2019 Saturday, May 18
August 2019 Tuesday, August 6