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The Office of Research and Graduate Studies

Current Student Information

Forms for Current Students

Qualifying Exam

  1. Dean's Approval for Admission to Candidacy
  2. Ph.D. Qualifying Examination Report  
  3. An unofficial transcript (from Access.SMU)

Forms for Graduating Students

Deadlines for graduating students may be found, here.

Master's (non-thesis or en-route)
  1. Establishment of Examination Committee
  2. Application for Candidacy (ACG) on Access.SMU
  3. Written/oral Examination Report
Master's (with thesis)
  1. Establishment of Examination Committee
  2. Application for Candidacy (ACG) on Access.SMU
  3. Oral examination Report (master's)  
  1. Application for Candidacy (ACG) on Access.SMU
  2. Establishment of Examination Committee  
  3. Ph.D. Examiniation Report  
  4. Signature Page (1st page in dissertation)

Graduate Student Development Grant


  1. The maximum amount of a grant is $400.
  2. Travel grants cannot be awarded retroactively; proposals must be submitted before travel.
  3. The award is contingent upon the completion and approval of your Pre-Travel Authorization Form. Please ask your department administrator for further details. 
  4. Only one grant per student per academic year is awarded or funded. Please prioritize your proposals accordingly.
  5. Requests with matching funds from other sources have a higher priority.
  6. This grant will only fund conference travel to present an accepted paper or poster
    • (applications without accepted papers or posters are ineligible for this grant)
  7. Applications are accepted year-round.
  8. The proposals should be sponsored by the department chair and the graduate advisor.
    Department chair and graduate advisor are requested not to sponsor students who
    could be supported from other sources such as sponsored research grants and


Using the online application, please attach the following four items to your submission. Incomplete applications will not be considered.

  1. A proposal describing the activity and how this grant will help in your program - limited to one page.
  2. A short vita - limited to one page.
  3. A signature form  , signed by your advisor.
  4. Your abstract submission (accepted by the conference) with proof of acceptance.

Please allow at least 10 days for processing your application. Also, please be sure to submit your Pre-Travel Authorization Form to your department; without it, your expenses will be ineligible for reimbursement.

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Training Requirement

Responsible Conduct of Research at SMU

All faculty who submit proposals through the Office of Research Administration and all graduate students who receive financial support as research assistants must complete an on-line course in the Responsible Conduct of Research (see Instructions and Course Registration below.) This requirement must be completed by faculty before their proposals will be processed by the Office of Research Administration. Graduate students must complete this requirement within the first semester that they receive financial support as a research assistantship.

Making the case for training

The importance of this topic cannot be overstated. The NIH and NSF Offices of the Inspector General clearly assign primary responsibility to universities for detecting and preventing research misconduct, and for establishing a culture that emphasizes responsible conduct of research. Federal concern and oversight has increased dramatically in recent years, and the Federal Government reserves the right to conduct investigations and take actions as deemed necessary. A determination of research misconduct can result in severe penalties to researchers and can negatively impact their institution. Clearly, increasing research activity at SMU depends on the University maintaining the highest ethical standards in the conduct of research.

What is research misconduct?

Federal policy defines research misconduct as “Fabrication, falsification, or plagiarism in proposing, performing, or reviewing research or in reporting research results.

Source: Office of Science & Tetchnology Policy website:

Click here for SMU's Policy and Procedural Standards for Addressing Research Misconduct. Policy Number: 7.6.

Collaborative Institutional Training Initiative (CITI)

The CITI course in the Responsible Conduct of Research (RCR) is a comprehensive online training tool including seven RCR modules: research misconduct, responsible data acquisition & management, responsible authorship, responsible peer review, mentoring, conflicts of interests, and collaborative research. (Human subjects protection and laboratory animal welfare are addressed in separate training units.)

Instructions and registration

The required training is available through SMU's CITI membership. Access training by reviewing the one-page instruction sheet, then click on the following link to enter the CITI site:

Verification of training must be submitted to the Office of Research Administration to satisfy this requirement.