SMU Preferred/Exclusive Providers
SMU Preferred Providers for Athletic Supplies & Equipment
Buyer: Chanda Price
214-768-4647
ccprice@smu.edu
Preferred Providers for Athletic Supplies & Equipment have extended special pricing to SMU through catalog discounts or buying consortiums. Please contact SMU Purchasing for additional details regarding pricing offered from these vendors.
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M-F Athletic Co. Inc.
1600 Division Rd.
West Warwick, RI 02893
Primary Contact: Brittany Santiago
Email: brittanys@mfathletic.com
Phone: 800-556-7464 x154
Fax: 800-682-6950
Riddell
6846 Alamo Downs Pkwy.
San Antonio, TX 78238
Primary Contact: Chris Coffing
Regional Account Manager
Phone: 562-290-9963
Email: ccoffing@riddellsales.com
Buses and Ground Transportation
PREFERRED PROVIDERS - BUSES-GROUND TRANSPORTATION 3-01-2024 (PDF)
BUS SERVICES - Sample Itinerary for Quote Request (PDF)
BUS SERVICES - Sample Itinerary for Quote Request (Word Document)
Revised 3-01-2024
Buyer: Cathy Heckman
214-768-2174
checkman@smu.edu
OVERVIEW
- Ground Transportation: When non-SMU personnel drive vehicles for SMU trips. Trip booking requires a PO for payment so booking/purchase is covered by SMU Terms and Conditions. Payment with credit card is not allowed. Insurance coverage follows company insurance. Ground transportation policies include buses, vans, and other vehicles. Exception: Airport shuttles and guest limo services do not require a PO.
- Car/Van Rental: When SMU employees rent and drive vehicles (car and vans). SMU insurance covers vehicle rentals.
DEPARTMENT RESPONSIBILITY
- Departments are responsible for contacting Exclusive Vendors first to check availability before booking a trip/transportation with non-exclusive vendor.
- When Exclusive Vendors cannot provide services when and where needed, the department can hire another transportation company after receiving COI (Certificate of Insurance) approval from Risk Management.
- Send the COI for non-exclusive vendor to Jonathan Dowd in Risk Management for review and approval
- Transportation company insurance must meet SMU Insurance Requirements.
- After COI approval, enter a purchase requisition for PO and attach approved COI to purchase req.
PROCEDURE
- ***SMU Requester must receive a RESERVATION # from the transportation company for the trip to be ‘BOOKED’. The trip is not BOOKED (placed on the schedule) until the reservation process is completed. *Note: a confirmation email DOES NOT reserve the bus.
- A Purchase Order is required for all bus and ground transportation trips.Purchasing will email the Purchase Order (PO) to the ground transportation company.
***Exclusion: Airport shuttles and guest limo services DO NOT REQUIRE PO.
- SMU eProcurement requisitions must include the RESERVATION #, RESERVATION FORM, AGREEMENT/CONTRACT, ITINERARY AND ESTIMATE RECEIVED.
- Only SMU employees can request and reserve bus service rentals.Non-SMU employees, independent contractors, and students are not allowed to reserve or book bus services.Exceptions must be approved by Purchasing prior to booking the rental.
- Bus service rentals paid with SMU funds must be associated to a university department.
- Bus service companies will issue a Net30 invoice for services rendered.Credit card or SMU Card payments are not allowed.
- SMU REQUESTERS must provide the following information to the vendor for billing purposes
- Vendor Supplier ID #
- TRIP NAME OR PURPOSE
- Requester name, phone and email address (must give SMU email address)
- Requesting department (i.e. MBA Office)
- Requesting school or division (i.e. Cox School of Business, DEA, etc.)
- Invoice approver(s)
- Department Financial Liaison or Financial Business Manager
- ORG#
Trip accommodations made based on fleet availability and booking schedule.
REFER TO VENDOR WEB SITES FOR SERVICES AND FLEET ACCOMMODATIONS
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Avalon Motor Coaches LLC ***USE Supplier ID 109267***
dba as Wynne Transportation (DO NOT USE Wynne Supplier ID# 60456)
Offices in Irving, Austin, San Antonio, Houston, Los Angeles, Phoenix, and San Francisco
Email quote with proposed itinerary to Primary Contact.
Primary Contact:
Michelle Sandoval
msandoval@avalonmotorcoaches.com
972-915-7310 (direct)
Secondary Contact:
Leslie Ortiz
lortiz@avalonmotorcoaches.com
972-915-7314 (direct)
Texas Office Address
7650 Esters Boulevard
Irving, Texas 75063
Main Office Line: 972-915-7300
Remit-To Address
Avalon Motor Coaches LLC
1000 Corporate Pointe, Suite 150
Culver City, CA 90230
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Echo Transportation (Supplier ID# 78565)
https://echotransportation.com/
Email quote requests with a proposed itinerary to Reservations:
Reservations: sales@echoafc.com
713-988-5466
Secondary Contact:
Carole Sharapata, Sales Account Manager
713-988-5466 x2031
carole@echoafc.com
Local DFW Address:
1505 Skyline Rd.
Grand Prairie, TX 75051
Corporate & REMIT TO Address (Purchase Order Address)
15734 Aldine Westfield Rd.
Houston, TX 77032
Car Rentals
Buyer: Chanda Price 8-4647, ccprice@smu.edu
Alamo
To make a reservation click here: http://www.alamo.com/index.do?action=/hotDealsTemplate&msg=AL_AssociationDiscount_offer
Contract ID# has been encrypted with this link, no need to enter number.
Or, may call for reservations at 800-462-5266, please reference Contract ID 706768
Avis
Phone: 800-698-5685 or international 800-331-1084
Avis Corporate Awards Program
Reservations #: (800) 525-7521
Reference Contract#: A906300
Enterprise & National Enterprise Holdings with E&I
Contact Haley Webb
Reservations: 800-736-8222
XZ09659, PIN #SOU (business travel)
XZ09660, PIN #SOU (personal travel)
National (Horizon Resource Group)
866-531-3053, HRG assistance
Reservations: 800-CAR-RENT
Reference Contract: #5282865
To check the latest for what the University will cover for bodily injury and property damage, see SMU Travel & Entertainment Policy 3.7
SMU Exclusive Providers for Casual Catering
SMU Casual Catering "Boxed-Lunch" Vendor List (PDF)
Casual catering includes box lunches and grab-n-go setups. This list of caterers should NOT be used for plated or buffet meals. Please see the Catering tab for information on contacting SMU Catering for these events.
SMU Exclusive providers for Casual Catering "Boxed-Lunches" have extended special pricing and offers to University orders. Please review the SMU Casual Catering "Boxed-Lunch" Vendor list for detailed contact information. Supplemental information on specific pricing and items offered may be obtained by contacting SMU Purchasing at purchasing@smu.edu.
Casual Catering "Boxed-Lunch" Vendors:
- SMU Catering
- Slim Chickens
- Chick-fil-A
- Subway
- Einstein Bros
- Axcess Catering
- Highland Park Kitchen
- Domino's
- Jimmy Johns
- Jason's Deli
- Central Market
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SMU Catering
Contact:
Email: catering@smu.edu
Phone: 214-768-2368
Slim Chickens
Contact:
Lisa Gregg
Catering Director
Email: lisa@slimstreetlp.com
Phone: 312-307-7704
Chick-fil-A at Hughes-Trigg Student Center
Contact:
Rebecca Morris
Email: morrisr@smu.edu
Subway at Hughes-Trigg Student Center
Contact:
Taiilore Cradle
Email: taiilorec@smu.edu
Einstein Bros at Cox Business School
Contact:
Justin Quarles
Email: jquarles@smu.edu
Axcess Catering
Contact:
Heidi Fernandes
Email: office@axcesscatering.com
Phone: 972-960-6100
Highland Park Kitchen
Contact:
Christy Logan
Email: Feedme@highlandparkkitchen.com
Phone: 214-926.640
Roly Poly Sandwiches
Contact:
Tim Pounds
Owner
Email: tim@rolypolydallas.com
Phone: 214-363-0522
Domino's
Contact:
Store Phone: 214-691-7511 << Sherry Lane Location
Jimmy Johns
Contact:
Phone: 214-526-4782
Jason's Deli
Contact:
www.jasonsdeli.com
Phone: 214-821-7021
Central Market
Contact:
Carina Vargas
Catering Manager
Phone: 214-361-557
Catering
SMU Catering
3300 Dyer Street, Suite 101
Dallas, TX 75275
214-768-2368
catering@smu.edu
No Delivery Fee for SMU North or East Campus
Ask about our Catering "On the Go" menus designed for the SMU Community
SMU Catering is the exclusive on-campus catering service for SMU and should be the vendor of choice for all events with a plated meal or buffet service. Any exception requests to use a different vendor must be submitted to SMU Purchasing through the STABLE system, include a compelling reason for the request, and be approved in advance of the event.
Customs Clearing Services
Buyer: Cathy Heckman 8-2174, checkman@smu.edu
Expeditors International of Washington
Contact: Matt Taggert, District Sales Executive DFW
506 East Dallas Road, Suite 400
Grapevine, TX 76051
Office: 817-305-4143
Cell: 214-609-7482
matt.taggart@expeditors.com
Masterpiece International, Ltd.
Contact: Kathie S. Armstrong
6220 N. Belt Line Rd., Suite 207
Irving, Texas 75063
Office: 972-756-1010
Fax: 972-756-1414
karmstrong@masterpieceintl.com
Computers, Software & Other Technology Equipment
Buyer: Abby Kinney 8-2007, akinney@smu.edu
Please submit orders to Techsales@smu.edu
Copy Central
Buyer: Cathy Heckman 8-2174, checkman@smu.edu
Located in Hughes Trigg by the campus post office.
Manager: Luis Irizarry
214-768-7901
Email copy job document and instructions to copycentral@smu.edu
Website: https://www.smu.edu/BusinessFinance/CampusServices/MailCopyCentral
Direct Mail Services
Buyer: Cathy Heckman 8-2174, checkman@smu.edu
Marketing Communication Resources, Inc.
Contact: Matt Sulzer
4800 E. 345th Street
Willoughby, Ohio 44094
Matt.Sulzer@mcr-inc.com
SMU Exclusive Providers for Embroidery Services
(revised 11-11-2021)
Buyer: Chanda Price
214-768-4647
ccprice@smu.edu
SMU Embroidery Services Providers List (PDF)
Exclusive Providers are mandatory sources for all SMU campuses in compliance with University Policy 4.8. Email the Purchasing Buyer to request an exception. All exceptions must be approved by Purchasing before making a purchase from a non-approved vendor.
*** When planning a project that will incorporate a SMU logo, SMU's Brand Guidelines must be followed and approved by Purchasing or DEA Marketing and Communication. ***
Embroidery Services Vendors:
- CC Creations
- HALO Branded Solutions
- Scarborough Specialties, Inc.
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CC Creations (SMU Vendor #000030003)
1800 Shiloh Ave
College Station, TX 77803
Primary Contact: Dustin Wood
Outside Sales Representative
Email: d.wood@cccreationsusa.com
Office: 800-324-1268 x772
Cell: 580-585-2611 **preferred phone contact**
Secondary Contact: Robert Davis
Email: R.Davis@cccreationsusa.com
Office: 800-324-1268 x678
HALO Branded Solutions (SMU Vendor # 0000004690)
5426 Morningside Ave.
Dallas, TX 75206
Primary Contact: Wade Adams
Sr. Account Executive
Office: 214-769-0303
Cell: 214-769-0303
Email: wade.adams@halo.com
Secondary Contact: Sydney Castro
Customer Service Representative
Phone: 815-548-9094
Email: sydney.castro@halo.com
Scarborough Specialties, Inc. (SMU Vendor #0000062867)
Local Office:
940 Belknap St.
Fort Worth, TX 76102
Corporate and Remit To Address:
10501 Indiana Ave.
Lubbock, TX 79423
Phone: 817-338-1313 (main office)
Primary Contact: Cheryl Clinch
Account Executive
Email: CClinch@ScarSpec.com
Cell: 469-371-2373
Secondary Contact: Jason Lipetska
VP of Sales
Email: jason@ScarSpec.com
Phone: 806-792-9925
SMU Exclusive Providers for Event Services (Rentals and AV)
Buyer: Brian Cook
214-768-0099
brianc@smu.edu
SMU Exclusive Event Services Providers List (PDF)
Exclusive Providers for Event Services are mandatory sources. All exceptions must be approved by Purchasing
2017-2018 Event Services Vendors:
- Peerless Events and Tents (Event Rentals)
- Posh Couture Rentals (Event Rentals)
- BEYOND (Event Audio/Visual)
- Freeman (Signature Events)
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Event Rentals
Peerless Events and Tents (SMU Vendor # 000052396)
Dallas Peerless Events and Tents
3301 E. Randol Mill Rd.
Arlington, TX, 76011
Primary Contact: Terrena Jones
House Account Manager
Cell: 512-786-5035
terrena@peerlesseventsandtents.com
Secondary Contact: Dan Farris
General Manager
Office: 972-602-3303
Cell: 817-937-5838
Dan@peerlesseventsandtents.com
Posh Couture Rentals (SMU Vendor #00000XXXX)
P.O.S.H. Couture Rentals
101 Cole Street
Dallas, Texas 75207
http://www.poshcouturerentals.com
Primary Contact: Jordan Ugalde
Inside Sales Manager
Office: 972-818-3200
Cell: 972-768-5129
Jordan@poshcouturerentals.com
Secondary Contact: Jami Goetze
Co-owner/Office Manager
Office: 972-818-3200
Cell: 214-674-8133
jami@poshcouturerentals.com
Emergency & Afterhours:
First Option: 972-818-3200 Press 1
Second Option: 214-675-7066 (direct)
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Event Audio/Visual
BEYOND LD (SMU Vendor #0000089792)
BEYOND
8700 Ambassador Row
Dallas, Texas 75247
Primary Contact: Ashton Hartner
Sales Manager
Office: 972-458-7569
Cell: 214-403-4414
ashton@beyondld.com
Freeman (SMU Vendor #00000XXXX)
Primary Contact: Tina Garcia
Client Solutions Manager
Email: tina.garcia@freemanco.com
Office: 214-623-1472
Cell: 972-375-3007
Secondary Contact: Cheyenne Baker
Director, Branch Client Solutions
Email: cheyenne.baker@freemanco.com
Office: 512-827-3221
Cell: 512-547-8892
Furniture
Buyer: Chanda Price 8-4647, ccprice@smu.edu
Tangram Interiors
Website: https://www.tangraminteriors.com/locations/dallas
9755 Clifford Dr., Suite 100
Dallas, TX 75220
Contact: Mark Simmons - Sales Executive
Phone: 972-400-1997
Email: msimmons@tangraminteriors.com
Royer
Website: https://www.royer-furn.com
4001 McEwen Rd. Suite 404
Dallas, TX 75244
Contact: Rusty Jenkins, Sales Rep
Phone: 214-461-8300 ext. 205
Mobile:214-213-4582
Email: rusty@royer-furn.com
Contact: Marianne Golden, Support Rep
Phone: 214-461-8300
Email: marianne@royer-furn.com
Contact: Jeanine Roof, Support Rep
Phone: 214-461-8300
Email: Jeanine@royer-furn.com
Wilson Bauhaus
Website: https://wilsonbauhaus.com/
1444 Oak Lawn Ave., Suite 100
Dallas, TX 75207
Contact: Felicia Davila, Senior Account Manager
Phone: 214-551-6458
Email: fdavila@wilsonoi.com
Contact: Maria Szutkowski, Project Coordinator
Phone: 972-488-4125 (direct)
Email: mszutkowski@wilsonoi.com
WRG - Workplace Resource Group
Website: www.workplaceresourcegroup.com or www.wrgtexas.com
2639 E Rosemeade Pkwy
Carrollton, TX 75007
Contact: Cloyse Woolley, Sales Rep
Phone: 972-889-8821
Email: cwoolley@wrgtexas.com
Krueger International (KI)
Website: www.KI.com
Contact: Kim Allard, Inside Sales Specialist
Phone: 800-472-0811
Email: kim.allard@ki.com
GL Seaman & Company
Website: www.glseamancompany.com
4201 International Parkway
Carrollton, TX 75007
Contact: Sara Desjardins, Sales Rep
Phone: 469-546-2208
Email: sdesjardins@glsc.com
Contact: Patrice Verea, Corporate Support Rep
Phone: 469-546-2268
Email: pverea@glsc.com
Spencer
Website: https://www.spencerandco.com/
150 Turtle Creek Boulevard #205
Dallas, TX 75207
Contact: Joan Coker
Telephone: 214-237-6885
Email: joan@spencer-furniture.com
SMU Exclusive Providers for Golf Cars
Buyer: Chanda Price 8-4647, ccprice@smu.edu
Golf Cars of Dallas (SMU Vendor # 0000085880)
7000 K Ave
Plano, TX 75048
Primary Contact:
Terry Hundley
terry@golfcarsofdallas.com
Office: 972-997-9902
Grapevine Golf Cars (SMU Vendor # 0000063136)
1380 W. Northwest Highway
Grapevine, TX 76051
Primary Contact:
Terry Hundley
terry@grapevinegolfcars.com
Office: 817-251-8032
Fax: 817-251-0956
Hotel & Travel Information (Not for University Travel)
(Click tabs located beneath banner on home page and follow path indicated below)
www.smu.edu, Click Faculty & Staff Tab, Useful Links, Hotel & Travel Information, Go to Travel Portal
www.smu.edu, Click Parents Tab, Maps, Hotel Information, Go to Travel Portal
www.smu.edu, Click Vistors Tab, More Information, Helpful Links, General Information, Travel & Hotel Information, Go to Travel Portal
SMU Exclusive Providers for Household Goods Moving Services
Household Goods Moving Services – PROCESS and EXCLUSIVE PROVIDER CONTACTS (Local Agents)
Revisions Effective 5-1-2023
Buyer: Cathy Heckman
Email: checkman@smu.edu, 214-768-2174
PDF versions of this information can be found on the bottom of this page
EXCLUSIVE PROVIDERS are mandatory sources for Household Goods Moving Services for all SMU campuses in compliance with SMU Policy 4.8. Household Goods Moving Services pertains to moving personal property, vehicles, and lab equipment.
SMU Exclusive Movers are full service LOCAL AGENTS for National Carriers that have national and international local agent offices. Exclusive Local Agents are independent companies that coordinate the move directly with the origin agent. The Origin Agent will conduct an in-home inventory survey (EITHER physical or virtual) to determine approximate weight of items to be moved and provide an estimate.
Effective 1-1-2018, the Tax Cuts and Jobs Act requires that all relocation expenses be treated as taxable compensation to the employee regardless of whether payment is made to a third-party vendor on behalf of the employee or whether reimbursement is made directly to the employee. Accordingly, SMU reports all moving expenses as taxable compensation to the employee through payroll with appropriate withholding taxes following the payment of the moving company’s invoice.
The Moving Expense Verification and Reimbursement Form is required on all relocation moves, and used for tax reporting purposes and reimbursement of out-of-pocket moving expenses such as airfare and hotel charges. Obtain the Moving Expense Verification and Reimbursement Form using this link to the Tax Compliance Office web page.
PEAK MOVING SEASON is MAY through SEPTEMBER
Move schedules are very tight during peak moving season and fill up fast. Moving companies recommend:
- Request estimates at least 6 weeks in advance of the expected move date.
- Reserve the move at least 30 days in advance of anticipated move date.
1. Exclusive Mover Process — SMU Local Agents
| SMU LOCAL AGENTS | RESPECTIVE NATIONAL CARRIER |
| A1 Freeman Moving Group | North American |
| Armstrong Relocation | United Van Lines |
| Berger Transfer & Storage | Allied Van Lines |
| Daryl Flood Relocation & Logistics | Mayflower |
SMU utilizes contracts through E&I Cooperative Services for moving and relocation services.
CONTRACT BENEFTS:
1) Through the E&I contract, SMU receives pricing discounts and Full Value Liability Protection with zero deductible for household goods shipments, released at $6.00 per pound minimum, up to $120,000 at no additional charge. Additional coverage can be purchased from the moving company.
2) Purchasing can intervene with the mover on employee’s behalf.
Employee Responsibility
- Contact SMU LOCAL AGENTS for household goods, vehicle and lab equipment moves.
***DO NOT contact the National Carrier or another agent of the National Carrier***
- Obtain estimates from one to four of the SMU LOCAL AGENTS based on department requirements.
- Email estimates to the department contact and state which moving company is preferred.
- Estimates are non-binding estimates and not considered a bid, contract or guaranteed price.
- Final moving charges are figured on actual weight of items moved, mileage and services performed.
- Communicate, schedule/book move, and report damage or loss directly with the SMU Local Agent.
- After completion of move, Submit the required Moving Expense Verification and Reimbursement Form to the department contact. Reimbursement approval is in accordance with the move allowance agreement. The streamlined reimbursement process for moving expenses allows for quick payment.
2. Exclusive Movers — Local Agent Contact Information
A-1 Freeman Moving Group - North American Agent *** SMU Supplier ID # 21097
2242 Manana Drive
Dallas, Texas 75220
www.a-1freeman.com
Primary Contact: Mireya Ducot
Email: eandi@a-1freeman.com
972-506-1729 – direct
Alternate Contact: Jonathan Hightower
972-556-1777 – direct
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Armstrong Relocation - United Van Lines Agent *** SMU Supplier ID # 37
1405 Crescent Drive
Carrollton, Texas 75006
http://www.armstrongrelocation.com/
Primary Contact: Ken Williams
972-389-5679 – direct
800-283-0511 – toll free
kwilliams@GoArmstrong.com
Alternate Contact: Michael Gonzales
972-389-5650 – direct
MGonzales@GoArmstrong.com
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Berger Transfer & Storage - Allied Van Lines Agent *** SMU Supplier ID # 722
14850 Grand River Road Fort Worth, Texas 75220
https://www.bergerallied.com/
Primary Contact: Mark McIntyre
markm@bergerallied.com
214-802-5207 – cell
800-678-3980 – toll free
Move Coordinator: Jacqui Payne
jacquip@bergerallied.com
817-799-3012 – direct
817-768-2441 – fax
800-678-3980 ext. 31-3012
Remit to Address
NW 7215 PO Box 1450
Minneapolis, MN 55485
Corporate Address ***purchase order address
2950 Long Lake Rd. Roseville MN 55113
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Daryl Flood Relocation & Logistics - Mayflower Agent *** SMU Vendor #106922
450 Airline Drive
Coppell, TX 75019
www.DarylFlood.com
Primary Contact: Jaclyn Toney
Relocation Consultant, Daryl Flood Connect
940-331-6041 – direct
Jaclyn.Toney@suddath.com
Alternate Contact: Tom Stallard
951-427-2510
tom.stallard@suddath.com
3. Non-Exclusive Mover Requirements and Process
SMU does not have contract agreements with non-exclusive movers. Employee must negotiate pricing and liability coverage with the non-exclusive moving company. Non-exclusive moving contracts/agreements are between the employee and moving company. SMU Purchasing cannot intervene on employee’s behalf.
The University reimburses for moving expenses up to the agreed upon moving allowance. Submit Reimbursement Requests with an invoice from the moving company. Alternatively, you may choose to receive the moving allowance as a lump sum amount in your first paycheck. SMU reports all relocation expenses as taxable income whether SMU pays on behalf of the employee or reimburses the employee. The paid expenses are subject to appropriate withholding taxes.
Employee Responsibility
- Moves contracted with non-exclusive moving companies must be paid with personal funds. (A SMU CREDIT CARD CANNOT BE USED.)
- Communicate, schedule/book move, and report damage or loss directly with the selected mover.
- After completion of the move, submit a Moving Expense Verification and Reimbursement Form to the department contact for review. Reimbursement approval is in accordance with the move allowance agreement. The streamlined reimbursement process for moving expenses allows for quick payment.
4. Department Responsibilities for Exclusive and Non-Exclusive Movers
- Provide employee relocation Instruction Packet documents with LOCAL AGENT contact information.
- Determine and communicate the moving allowance for employee’s relocation.
- When using EXCLUSIVE MOVERS
- Enter an eProcurement Requisition to the SMU LOCAL AGENT selected whether SMU is paying for ALL or a PORTION of relocation expenses. Purchasing will send the Purchase Order (PO) to the moving company.
- PURCHASE ORDER REQUIREMENTS:
- When SMU pays ENTIRE AMOUNT, PO total will be the full estimate amount.
- When SMU pays a SPECIFIED AMOUNT (moving allowance) toward the household goods moving expense, PO total will be the moving allowance. The moving company will bill SMU for the PO amount (moving allowance) and bill the employee separately for the remaining actual expense.
***NOTE: The moving allowance paid by SMU is taxable income to the employee.
- A SMU credit card CANNOT BE USED to pay for the household goods moving company expenses.
- Notify employee how payment will be handled.
- Submit ONLY ONE completed and signed Moving Expense Verification and Reimbursement Form for the entire move including all related costs subject to the overall move allowance whether expenses are paid directly to a moving company or paid directly to the employee.
- Attach original receipts for all expenses. Attach completed and signed form to both
- The SMU exclusive mover invoice for payments made by Accounts Payable, and
- The payroll Extra Comp e-form in Manager Self Service of my.smu for any applicable amounts due the employee.
- Out-of-pocket moving expense reimbursements are reimbursed via EXTRA COMP as taxable income through payroll. Reimbursement is no longer made through Payment Requests or Accounts Payable.
Contact SMU Tax Compliance if additional information is needed.
5. Exclusive Mover Services
Standard Services include:
Household moving
International moving
Top-rated drivers
Packing, custom crating and unpacking
Valuation Coverage/Insurance
Vehicle transportation
Additional Services may include:
Lab relocation, frozen specimens & sensitive equipment
Data center & technical equipment moving
Office, library, and collection moves
On-site storage solutions at destination facility
6. Documents to Download
Household Goods Moving Process and Agent Contacts PDF
Moving Timeline & Checklist - for Employee
Moving Expense Verification and Reimbursement Form
SMU Preferred Providers for Lab Supplies
Buyer: Chanda Price
214-768-4647
ccprice@smu.edu
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Eppendorf North America
102 Motor Parkway
Hauppauge, NY 11788
Primary Contact: Lauren Centeno
Phone: 214-907-8133
Email: centeno.l@eppendorf.com
Thermo Fisher Scientific
300 Industry Drive
Pittsburgh, PA 15275
www.thermofisher.com and www.fishersci.com
Primary Contact: Brianna Warren
Sales Representative, Research and Safety
Mobile: (412) 789-6147
Customer Service: (800) 766-7000
Phone: 469-781-8533
Email: brianna.warren@thermofisher.com
fishersci.com
VWR International, LLC
Radnor Corporate Center, Building One
100 Matsonford Road, Suite 200
Radnor, PA 19087
www.vwr.com - SMU is utilizing E&I Cooperative Contract with details found here
Primary Contact: Cassey Cloninger
Phone: 870-919-3107
Email: cassandra.cloninger@vwr.com
Mail Central
Buyer: Cathy Heckman 8-2174, checkman@smu.edu
6210 N. Central Expressway
Dallas, TX 75206
Contact: Victor Castilleja
214-768-4058
castilleja@mail.smu.edu
Mattress Providers
Buyer: Chanda Price 8-4647, ccprice@smu.edu
Apartment Furnishings
Contact: Gary Street
Phone: 817-568-2002
Office Moving Services
Buyer: Chanda Price 8-4647, ccprice@smu.edu
Armstrong Relocation - United Van Lines Agent
1405 Crescent Drive
Carrollton, Texas 75006
Contact: Michael Gonzales
MGonzales@GoArmstrong.com
Phone: 972-389-5650 or 800-283-0511
Alternate Contact: Ken Williams
KWilliams@GoArmstrong.com
Phone: 972-389-5679
Move Solutions, Ltd.
1473 Terre Colony Court
Dallas, TX 75212
Phone: 214-630-3607
Contact: Meredith Hanna
Office Supplies
Buyer: Cathy Heckman 8-2174, checkman@smu.edu
Staples Advantage is SMU’s EXCLUSIVE VENDOR for office supplies and is the mandatory source for the main Dallas campus, SMU-in-Plano and SMU-in-Taos. Authorized Users (AUs) and Shoppers are required to look for office supply items first with Staples Advantage. Only if Staples Advantage does not carry, cannot get, does not have a comparable item or cannot get item in the required amount of time, then another source may be used. All exceptions must be approved by Purchasing. Office supply purchases made with personal funds without prior purchase approval may not be reimbursed.
Staples Advantage SHOPPER INSTRUCTIONS
Parking
Buyer: Chanda Price 8-4647, ccprice@smu.edu
Park ‘N Fly
www.pnf.com
Phone: (800) 325-4863
Reservation Website: http://www.pnf.com/apply/2079.htm
The Parking Spot
www.theparkingspot.com/Promotions/SpotClubExecOrder.aspx?CCode=SMU1439
Contact: Terry Mazurek, Sales Manager
Email: tmazurek@theparkingspot.com
Phone: 972-929-0033
SMU Exclusive Providers for Specialty Printing Services
Buyer: Cathy Heckman 8-2174, checkman@smu.edu
EFFECTIVE September 1, 2016, exclusive providers for Specialty Printing are mandatory sources for the main Dallas campus, SMU-in-Plano and SMU-in-Taos in compliance with SMU Policy 3.11.
All exceptions must be approved by Purchasing.
*** When planning a project that will incorporate a logo, please review and follow SMU's Brand Guidelines. ***
Full Service Printers (high-quality print with design and full service pre-press capabilities)
- Color Dynamics (SMU Vendor # 0000060110)
- Best Press, Inc. (SMU Vendor # 0000038386)
Print Ready Printer (high quality print from print-ready PDFs)
- Ennis Graphics (SMU vendor # 0000045483)
SMU Exclusive Printing Services Providers List (PDF)
Full Service Printers
Offer high quality digital and offset printing with complete pre-press capabilities, color correction, photo manipulation, customer file library and archiving, graphic design, direct mail services, on-line interfaces for inventory management and warehousing, wide format printing and other specialty printing services. Works with print-ready PDFs and original source files (InDesign, etc.).
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Best Press, Inc. (SMU vendor # 0000038386)
4201 Airborn Dr.
Addison, TX 75001
972-930-1000
www.bestpress.com
Primary Contact:
John Rohr, Senior Account Manager
469-401-9923 cell
jrohr@bestpress.com
Secondary Contacts:
Michael Sharrow, Inside Customer Service
972-954-2891 office
MSharrow@bestpress.com
Mike Heischman, COO
972-954-2904 office
mheischman@bestpress.com
BEST PRESS ARTWORK UPLOAD INSTRUCTIONS:
This is a secure SFTP connection. Use a ftp client like windows Filezilla or Mac client like Fetch.
Host – address is 64.129.185.240
User name: usr_smu
Password: #1smu#987
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ColorDynamics (SMU Vendor # 0000060110)
200 E. Bethany Dr.
Allen, TX 75002
972-390-6500 main
Primary Contact:
Mischel Rule, Account Manager
469-406-5722 cell
mrule@colordynamics.com
Secondary Contacts:
Brian Joseph, Customer Service
972-390-6482
bjoseph@colordynamics.com
Other department contacts:
Sean Mack, Prepress Manager
972-390-6556
smack@colordynamics.com
Jennifer Wineberg
972-390-6517
jwineberg@colordynamics.com
ColorDynamics ARTWORK UPLOAD INSTRUCTIONS:
http://ftp.colordynamics.com
Login: smu
Password: 1166PdDq
*Uploading files - navigate into the "incoming" directory.
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Print Ready Printers
Offers high quality digital and offset printing with on-press color correction capabilities and limit pre-press capabilities. Low cost print solutions. Works with print-ready PDFs. No design capabilities.
Ennis Graphics (SMU Vendor # 0000045483)
122 Rose Lane
Frisco, TX 75034
Primary Contact:
Steve Hurley, Owner/Operator
214-202-8394 cell
steve@ennisgraphics.com
Ennis Graphics ARTWORK UPLOAD INSTRUCTIONS:
Print files less than 15mb email to steve@ennisgraphics.com
Print files larger than 15mb upload to:
onlinefilefolder.com
Username: Dallas
Password: Graphics
Mailing Address:
3330 Cedar Creek Trail
Frisco, TX 75034
SMU Exclusive Providers for Promotional Items
(revised 11-11-2021)
Buyer: Chanda Price
214-768-4647
ccprice@smu.edu
SMU Promotional Items Providers List (PDF)
Exclusive Providers are mandatory sources for all SMU campuses in compliance with University Policy 4.8. Email the Purchasing Buyer to request an exception. All exceptions must be approved by Purchasing before making a purchase from a non-approved vendor.
*** When planning a project that will incorporate a SMU logo, SMU's Brand Guidelines must be followed and approved by Purchasing or DEA Marketing and Communication. ***
Promotional Items Vendors:
- HALO Branded Solutions
- Promos Advertising
- Scarborough Specialties, Inc.
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HALO Branded Solutions (SMU Vendor # 0000004690)
5426 Morningside Ave.
Dallas, TX 75206
website: www.promoplace.com/wadeadams
Primary Contact: Wade Adams
Sr. Account Executive
Phone: 214-769-0303
Email: wade.adams@halo.com
Secondary Contact: Shaina Hernando
Customer Service Representative
Phone: 815-548-9141
Email: shaina.hernando@halo.com
Promos Advertising (SMU Vendor #78823 - vendor name IPROMOTEU.COM INC)
224 E. 8th
Claremore, OK 74017
877-343-9675
*General web site: www.promosad.com
*NOTE: The general web site shows retail pricing. Contact Debbie for SMU discounted pricing. They are in the process of creating an SMU web site that will have discounted pricing.
Primary Contacts: Jamie Rinehart
Email: jamie@promosad.com
Office: 877-343-9675 x205
Debbie Long
Email: debbie@promosad.com
Office: 877-343-9675 x203
Cell: 918-855-5466
Secondary Contact:
Customer Service
Email: TeamSupport@promosad.com
Phone: 877-343-9675 x 0
Scarborough Specialties, Inc. (SMU Vendor #0000062867)
Local Office:
940 Belknap St.
Fort Worth, TX 76102
Corporate and Remit To Address:
10501 Indiana Ave.
Lubbock, TX 79423
Phone: 817-338-1313 (main office)
Primary Contact: Cheryl Clinch
Account Executive
Email: CClinch@ScarSpec.com
Cell: 469-371-2373
Secondary Contact: Jason Lipetska
VP of Sales
Email: jason@ScarSpec.com
Office:806-792-9925
Shipping
Buyer: Chanda Price 8-4647, ccprice@smu.edu
Fed Ex Services
US Customer Service: 800-GOFEDEX (800-463-3369)
Freight Customer Service: 866-393-4585
Website: www.fedex.com/us/findsupport
UPS
James Ebert
Account Manager
Red River District
800-377-4877
jebert@ups.com
Shredding Services Preferred Provider
Updated - August 2019
Buyer: Cathy Heckman – SMU Purchasing
checkman@smu.edu – 214-768-2174
Shredding Services Preferred Provider PDF - August 2019
Sierra Shred
6136 Frisco Square Boulevard, Suite 400
Frisco, Texas 75034
main: 469-252-1125
New Account Contact:
Lucy Lucio, Service Manager
972-765-7776 (cell)
Existing Account Contact
Shannon Morgan
469-252-1125 (office)
***Vendor will email invoice to AP Invoices at invoices@smu.edu. The department Financial Liaison routes invoice to the department for payment approval.
NEW ACCOUNT SET-UP
Required information to provide:
- Division, school or area
- Department name
- Service contact phone & email – person who will interact with technician
- Building & room #
- Service address – physical building address
- Billing contact phone & email – Financial Liaison
- Size of container – see pictures of bins in pdf at top of page
- Frequency of service
SIZE OF CONTAINERS
- 20 gallon secured bin – 27”x11”x20” – 50 lb capacity
- 35 gallon secured console/cabinet – 35”x19”17” – 100 lb capacity
- 65 gallon secured bin – 43”x26”30” – 200 lb capacity
- 95 gallon secured bin – 47”x26”x27” – 300 lb capacity
FREQUENCY OF SERVICE
- Weekly
- Bi-weekly
- Monthly
- Bi-monthly
SMU PRICING
1 Container
$45 per service pickup for any size of container or frequency of pickup.
Additional Container(s) – for same department different floor or area.
$10 to $20 per container based on size of container and frequency of service.
BILLING
- Accounts are set up for each department or area.
- Invoices are generated after each service pickup.
- Vendor will email invoices to Accounts Payable via invoices@smu.edu.
- Department Financial Liaison routes invoice to the department for payment approval.
SMU Exclusive Providers for T-Shirt Silk Screening
(revised 11-11-2021)
Buyer: Chanda Price
214-768-4647
ccprice@smu.edu
SMU Screen Printing Providers List (PDF)
Exclusive Providers are mandatory sources for all SMU campuses in compliance with University Policy 4.8. Email the Purchasing Buyer to request an exception. All exceptions must be approved by Purchasing before making a purchase from a non-approved vendor.
*** When planning a project that will incorporate a SMU logo, SMU's Brand Guidelines must be followed and approved by Purchasing or DEA Marketing and Communication. ***
Silk Screening Vendors:
- CC Creations
- HALO Branded Solutions
- Scarborough Specialties, Inc.
- Shadowfax Graphics
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CC Creations (SMU Vendor # 000030003)
1800 Shiloh Ave.
College Station, TX 77803
Primary Contact: Dustin Wood
Outside Sales Representative
Email: d.wood@cccreationsusa.com
Office: 800-324-1268 x772
Cell: 817-832-0990 **preferred phone contact**
Secondary Contact: Robert Davis
Email: r.davis@cccreationsusa.com
Office: 800-324-1268 x678
HALO Branded Solutions (SMU Vendor # 0000004690)
5426 Morningside Ave.
Dallas, TX 75206
Website: www.promoplace.com/wadeadams
Primary Contact: Wade Adams
Sr. Account Executive
Phone: 214-769-0303
Email: wade.adams@halo.com
Secondary Contact: Sydney Castro
Customer Service Representative
Phone: 815-548-9094
Email: sydney.castro@halo.com
Scarborough Specialties, Inc. (SMU Vendor # 0000062867)
Local Office:
940 Belknap St.
Fort Worth, TX 76102
Corporate and Remit To Address:
10501 Indiana Ave.
Lubbock, TX 79423
Phone: 817-338-1313 (main office)
Primary Contact: Cheryl Clinch
Account Executive
Email: CClinch@ScarSpec.com
Cell: 469-371-2373
Secondary Contact: Jason Lipetska
VP of Sales
Email: jason@ScarSpec.com
Phone: 806-792-9925
Shadowfax Graphics (SMU Vendor # 000009526)
4834 Reading St.
Dallas, TX 75247
Phone: 214-748-8700
Primary Contact: Orders
Email: orders@sfgscreen.com
Secondary Contact: Isabel Perez
Email: isabel@sfgscreen.com
Travel Agency (University Travel)
Christopherson Business Travel
Please see Travel Contacts on SMU Travel Page