Student Event Guidelines
GREEN LEVEL
Event Format & Venue Requirements Events can be held as normal considering any particular space’s capacity limits or other requirements specific to a facility.

Off-campus events may resume, however off-campus events involving alcohol will need to follow the regular registration and approval process.
Food, Beverage, and Giveaways No restrictions unless the facility has specific restrictions in place.

Social events with alcohol must go through the appropriate registration and approval processes.
Planning and Logistics All participants must be tracked through Connect.SMU but no other logistical restrictions are in place.
Cleaning Not applicable.
Travel Student travel may resume according to posted university guidelines.
Guests and Volunteers External guests, speakers, and volunteers are allowed however contact information must be obtained for tracking purposes for all guests.
On-Site Community Service On-site community service may resume but sites should be approved by a university department prior to service visit.

YELLOW LEVEL

Event Format & Venue Requirements Venues are restricted to indoor spaces that allow for social distancing and adherence to COVID maximum room occupancy. If there is no room on campus with the capacity for your event, outdoor spaces should be explored. If there are no outdoor event spaces available, a virtual-only option solution (or hybrid participation model) should be planned or another date chosen. 

Off-campus events during yellow require specific approval for exemption if an on-campus venue cannot meet the goals of the activity. You can access the approval form here.
Food, Beverage, and Giveaways

Activities may not serve or allow food/beverage unless the activity is over four hours and overlaps a typical meal-time. In those instances, it must be boxed or individually packaged and individuals must eat more than six feet apart, preferably outdoors. Activities or events that do not meet this requirement may request an exemption for providing food – the food must related to the purpose of the activity. You can access the approval form here.   

Giveaways should be meant as takeaways only and should not be engaged with during the event. We recommend limiting giveaways to only things that are essential. 

Social events with alcohol are prohibited.

Planning and Logistics Must have clearly outlined ingress & egress pathways and management to afford appropriate space for social distancing. Must host separate entrance and exit paths. Event planners must post signage (click here to download event signage) announcing that checking into events means attendee agrees they conducted the self-health screening that day and do not exhibit COVID-related symptoms. 

All participants must be checked into activities through Connect.SMU.
Cleaning In-person events must not occur directly after each other in the same space to allow time for adequate venue cleaning. Each space will have cleaning supplies available so at the end of each event and prior to the start of the next, event coordinators must wipe down all surfaces. 
Travel Students may travel locally by car (within 50 miles) for team practices without interactions with other teams or external entities. No other local travel is  permitted for groups or organizations. 

Student-group based national or international travel is prohibited. 
Guests and Volunteers External guests/participants and volunteers are not allowed at in-person events but  may participate virtually. 

An individual speaker at an event or activity is allowed and is not considered a guest however, multiple speakers or those traveling with entourages require approval. 

Events or activities that would like to request exception to this guidance can do so. You can access the approval form here. 
On-Site Community Service Virtual events onlyalthough, groups may submit an exemption request. You can access the approval form here.



Religious exceptions: Faith-based organizations who wish to host a religious service or faith activity may request additional exceptions through this form.  

ORANGE LEVEL

Event Format & Venue Requirements

Events may only be held virtually or outdoors to maintain social distancing. See exceptions for individual activities for sport club participants. Only COVID space capacities should be used in selecting a venue for the event. If the outdoor space (due to risk level) does not have one designated, one must be requested for that space prior to event confirmation. No off campus events allowed without exception approval.  

You may request an exception to have an indoor activity should and outdoor option not be feasible. Also, if your event cannot be hosted on campus due to limited space or other challenges, you can request an exception. You can access the approval form here.

Food, Beverage, and Giveaways

Food may not be distributed during the event for any reason regardless of length of event. Events should break for meals so people may eat on their own. Food may be provided as participants exit the activity in to-go containers or individually wrapped options but may not be consumed during the event. Activities or events that cannot meet the goals of the activity without food may request an exemption for providing food – the food must related to the purpose of the activity. You can access the approval form here.

Giveaways should be meant as takeaways only and should not be engaged with during the event. We recommend limiting giveaways to only things that are essential. 

Social events with alcohol are prohibited.

Planning and Logistics Must have clearly outlined ingress & egress pathways and management to afford appropriate space for social distancing. Must host separate entrance and exit paths.  

Event planners must post signage (click here to download event signage) announcing that checking into events means attendee  agrees to conduct the self-health screening that day and does not exhibit COVID-related symptoms. 

All participants must be checked into activities through Connect.SMU.
Cleaning In-person events must not occur directly after each other in the same space to allow time for adequate venue cleaning. Each space will have cleaning supplies available so at the end of each event and prior to the start of the next, event coordinators must wipe down all surfaces.  
Travel No student-group based local, national, or international travel. 
Guests and Volunteers External guests/participants and volunteers are not allowed at in-person events but may participate virtually.  

An individual speaker at an event or activity is allowed and is not considered a guest however, multiple speakers or those traveling with entourages require approval.  

Events or activities that would like to request exception to this guidance can do so. You can access the approval form here.
On-Site Community Service Virtual events only; although, groups may submit an exemption request. You can access the approval form here.


Religious exceptions: Faith-based organizations who wish to host a religious service or faith activity may request additional exceptions through this form.  

 

RED LEVEL

Event Format & Venue Requirements Virtual only. No in-person options. No exceptions will be granted during this operational level.  
Food, Beverage, and Giveaways Not applicable. In-person activities are not allowed during this level.   
Planning and Logistics Not applicable. In-person activities are not allowed during this level.   
Cleaning Not applicable. In-person activities are not allowed during this level.   
Travel Not applicable. In-person activities are not allowed during this level.   
Guests and Volunteers Not applicable. In-person activities are not allowed during this level.   
On-Site Community Service Not applicable. In-person activities are not allowed during this level.   

 

Religious exceptions: Faith-based organizations who wish to host a religious service or faith activity may request additional exceptions through this form.

 

For information on event guidance for sport clubs, please review the document at the link below.

Sport Clubs Event Guidance