Student Event Guidelines
GREEN STATUS
Event Format & Venue Requirements Events can be held as normal considering any particular space’s capacity limits or other requirements specific to a facility.

Off-campus events may resume, however off-campus events involving alcohol will need to follow the regular registration and approval process.
Food, Beverage, and Giveaways No restrictions unless the facility has specific restrictions in place.

Social events with alcohol must go through the appropriate registration and approval processes.
Planning and Logistics All participants must be tracked through Connect.SMU but no other logistical restrictions are in place.
Guests and Volunteers External guests, speakers, and volunteers are allowed.
On-Site Community Service On-site community service may resume but sites should be approved by a university department prior to service visit as normal.

BLUE STATUS
Event Format & Venue Requirements Events can be held as normal considering any particular space’s capacity limits or other requirements specific to a facility.

We strongly encourage booking spaces with larger capacity than participation numbers may require to allow individuals interested in social distancing to do so.
Food, Beverage, and Giveaways There are no restrictions unless the facility has specific restrictions in place, however, we strongly encourage avoiding group meals especially those serving buffet-style food. You should attempt to have individually-packaged food items.
Planning and Logistics

All participants must be tracked through Connect.SMU but no other logistical restrictions are in place.

Masking is required for event participant and leaders. Additionally, event planners should post signage (click here to download event signage) announcing that checking into events means attendee agrees they conducted a basic health screening that day and do not exhibit COVID-related symptoms. 

Guests and Volunteers External guests, speakers, and volunteers are allowed however contact information should be obtained for tracking purposes for all guests.
On-Site Community Service On-site community service may resume but sites should be approved by a university department prior to service visit. We strongly discourage site visits to locations with particularly vulnerable populations (for example retirement homes, hospitals, schools or other environments with children under 12). Please submit for approval through the online form

YELLOW STATUS

Event Format & Venue Requirements

Venues are restricted to indoor spaces that allow for social distancing and adherence to COVID maximum room occupancy. If there is no room on campus with the capacity for your event, outdoor spaces should be explored. If there are no outdoor event spaces available, a virtual-only option solution (or hybrid participation model) should be planned or another date chosen. 

Off-campus events during yellow require specific approval for exemption if an on-campus venue cannot meet the goals of the activity. You can access the approval form here. 

Food, Beverage, and Giveaways

Indoor Activities may not serve or allow food/beverage unless the activity is over four hours and overlaps a typical meal-time. In those instances, it must be boxed or individually packaged and individuals must eat more than six feet apart.

Outdoor activities may serve food and beverage in a designated eating area that is separate from the rest of the activity. 

Social events with alcohol are prohibited. 

Planning and Logistics Must provide space for social distancing. Masking is required for event participant and leaders. Event planners must post signage (click here to download event signage) announcing that checking into events means attendee agrees they conducted the self-health screening that day and do not exhibit COVID-related symptoms. 

All participants must be checked into activities through Connect.SMU.
Guests and Volunteers External guests/participants and volunteers are not allowed at in-person events but  may participate virtually. 

An individual speaker at an event or activity is allowed and is not considered a guest however, multiple speakers or those traveling with entourages require approval. 

Events or activities that would like to request exception to this guidance can do so. You can access the approval form here. 
On-Site Community Service Virtual events onlyalthough, groups may submit an exemption request. Please submit for approval through the online form



Religious exceptions: Faith-based organizations who wish to host a religious service or faith activity may request additional exceptions through this form.  

ORANGE STATUS

Event Format & Venue Requirements

Events may only be held virtually or outdoors to maintain social distancing. See exceptions for individual activities for sport club participants. Only COVID space capacities should be used in selecting a venue for the event. If the outdoor space (due to risk level) does not have one designated, one must be requested for that space prior to event confirmation. 

No off-campus events allowed without exception approval. 

Food, Beverage, and Giveaways

Food may not be distributed during the event for any reason regardless of length of event. Events should break for meals so people may eat on their own. Food may be provided as participants exit the activity in to-go containers or individually wrapped options but may not be consumed during the event. Activities or events that cannot meet the goals of the activity without food may request an exemption for providing food – the food must related to the purpose of the activity. You can access the approval form here.

Social events with alcohol are prohibited.

Planning and Logistics Must have clearly outlined ingress & egress pathways and management to afford appropriate space for social distancing. Must host separate entrance and exit paths.  

Masking is required for event participant and leaders. Event planners must post signage (click here to download event signage) announcing that checking into events means attendee  agrees to conduct the self-health screening that day and does not exhibit COVID-related symptoms. 

All participants must be checked into activities through Connect.SMU.
Guests and Volunteers External guests/participants and volunteers are not allowed at in-person events but may participate virtually.  

An individual speaker at an event or activity is allowed and is not considered a guest however, multiple speakers or those traveling with entourages require approval.  

Events or activities that would like to request exception to this guidance can do so. You can access the approval form here.
On-Site Community Service Virtual events only.


Religious exceptions: Faith-based organizations who wish to host a religious service or faith activity may request additional exceptions through this form.  

 

RED STATUS

Event Format & Venue Requirements Virtual only. No in-person options. No exceptions will be granted during this operational level.  
Food, Beverage, and Giveaways Not applicable. In-person activities are not allowed during this level.   
Planning and Logistics Not applicable. In-person activities are not allowed during this level.   
Guests and Volunteers Not applicable. In-person activities are not allowed during this level.   
On-Site Community Service Not applicable. In-person activities are not allowed during this level.   

 

Religious exceptions: Faith-based organizations who wish to host a religious service or faith activity may request additional exceptions through this form.

 

For information on event guidance for sport clubs, please review the document at the link below.

Sport Clubs Event Guidance