Student Event Guidelines
Category Green
Event Format Events can be held in person with limited restrictions.
Food and Beverage No restrictions.
Venue Restrictions No restrictions.
COVID Capacity No restrictions.
Ingress No restrictions.
Egress No restrictions.
Screenings No screening information or confirmation required.
Bathroom management No restrictions.
Cleaning
Off Campus No restrictions.
Travel - Local No restrictions.
Travel - National No restrictions.
Alcohol (on or off-campus) 21 and over follows university alcohol policy.
Giveaways No restrictions.
Guests No restrictions.
Volunteers No restrictions.
Large-Group Meeting Allowed if space provides room for adequate social distancing.
On-Site Community Service No restrictions.

Category Yellow
Event Format Events can be in-person with appropriate social distancing.
Food and Beverage Activities may not serve or allow food/beverage unless the activity is over four hours and overlaps a typical meal-time. In those instances, it must be boxed or individually packaged and individuals must eat more than six feet apart, preferably outdoors.
Venue Restrictions Venues are restricted to those indoor spaces that allow for social distancing and adherence to COVID maximum room occupancy. If there is no room on campus with the capacity for your event numbers, outdoor spaces should be explored. If there are no outdoor event spaces available, a virtual only option solution (or hybrid participation model) should be planned or another date chosen.
COVID Capacity General room capacity should not be used - only COVID capacities. If a room does not have one designated, one must be requested for that space prior to event confirmation.
Ingress Must have clearly outlined ingress pathways and management to afford appropriate space for social distancing. Must host separate entrance and exit paths.
Egress Must have clearly outlined egress pathways and management to affford appropriate space for social distancing. Must host separate entrance and exit paths.
Screenings Event planners must post signage (will be provided) announcing that checking into events means attendee is agreeing to having conducted self-health screening that day and does not exhibit COVID-related symptoms.
Bathroom management Signage must be provided concerning social distancing as well as occupancy numbers.
Cleaning In-person events must not occur directly after each other in the same space to allow for time for adequate venue cleaning. Each space will have cleaning supplies available so at the end of each event and prior to the start of the next, event coordinators must ensure to wipe down all surfaces.
Off Campus Limited to a 50-mile radius of campus. Additionally, all other event guidelines within this document must be followed.
Travel - Local Students may travel locally (within 50 miles) for team practices without interactions from other teams or external entities. No other local travel may be permitted for groups or organizations.
Travel - National No student-group based national travel.
Alcohol (on or off-campus) 21 and over follows university alcohol policy. All events (including off-campus) with alcohol must be registered through the appropriate process.
Giveaways Giveaways should be meant as takeways only and should not be engaged with during the activity. We recommend limited giveaways to only things that are essential. *If giveaways are food related, they must follow the food/drink policy above.
Guests External guests are not allowed at in-person events but they may participate virtually.
Volunteers External volunteers are discouraged but can be allowed with prior approval from unit leader.
Large-Group Meeting Allowed if COVID-capacity for space provides room for adequate social distancing and meets all other requirements in the event guidelines.
On-Site Community Service Outside/open-air events preferred. Limit touch-points. Cashless payments options only.

Category Orange
Event Format Virtual events only with limited to no in-person activities. See exceptions for individual activities for sport club participants. Additional clarification: outdoor in-person events are allowed - see venue restrictions and COVID capacity.
Food and Beverage No food allowed for any reason regardless of length of event. Events should break for meals so people may eat on their own. Additional clarification: Food may be provided as participants exit the activity in to-go containers but may not be consumed during the event. 
Venue Restrictions Events may only be held virtually or outdoors to maintain social distancing. 
COVID Capacity General space capacity should not be used - only COVID capacities. If the outdoor space (due to risk level) does not have one designated, one must be requested for that space prior to event confirmation. Additional clarification: signage regarding distancing based on space requirements must be posted for participants. 
Ingress Must have clearly outlined ingress pathways and management to afford appropriate space for social distancing. Must host separate entrance and exit paths. Due to risk level, activities may only be outdoor.
Egress Must have clearly outlined egress pathways and management to afford appropriate space for social distancing. Must host separate entrance and exit paths. Due to risk level, activities may only be outdoor.
Screenings Event planners must post signage (provided) announcing that checking into events means student is agreeing to having conducted self-health screening that day and does not exhibit COVID-related symptoms. Temperature checks may be required upon event check-in if there is special exception for events during this risk level.
Bathroom management Signage must be provided concerning social distancing as well as occupancy numbers. Must have some form of monitoring system.
Cleaning In-person events must not occur directly after each other in the same space to allow for time for adequate venue cleaning. Each space will have cleaning supplies available so at the end of each event and prior to the start of the next, event coordinators must ensure to wipe down all surfaces.
Off Campus No off campus events.
Travel - Local No student-group based local travel.
Travel - National No student-group based national travel.
Alcohol (on or off-campus) Social events with alcohol are prohibited - even off campus.
Giveaways Giveaways should be individually wrapped and given as people leave the event. Additional clarification: this includes food and beverage giveaways (inclusive of water). 
Guests External guests are not allowed at in-person events but they may participate virtually.
Volunteers External volunteers are not allowed.
Large-Group Meeting Virtual events only.
On-Site Community Service Virtual events only.

Category Red
Event Format Virtual only. No in-person options.
Food and Beverage No in person activities permitted.
Venue Restrictions Not applicable - no in person events.
COVID Capacity Not applicable - no in person events.
Ingress Not applicable - no in person events.
Egress Not applicable - no in person events.
Screenings Not applicable - no in person events.
Bathroom management Not applicable - no in person events.
Cleaning Not applicable - no in person events.
Off Campus No off campus events.
Travel - Local No student-group based travel.
Travel - National No student-group based travel.
Alcohol (on or off-campus) Not applicable - no in person events.
Giveaways Not applicable - no in person events.
Guests Not applicable - no in person events.
Volunteers Not applicable - no in person events.
Large-Group Meeting Not applicable - no in person events.
On-Site Community Service Virtual events only.

 

For information on event guidance for sport clubs, please review the document at the link below.

Sport Clubs Event Guidance