Sponsored Projects Procurement

In accordance with SMU Policy 10.4, the purchase of goods and services for Sponsored Projects will be made according to current federal laws, regulations, and policies as identified in the Research Handbook, and any terms and conditions imposed by an Award. Such purchases will be subject to the same internal controls (administrative, accounting, and purchasing) as other University purchases, with modifications to accommodate federal requirements.

Government Property Management

In accordance with SMU Policy 10.5, all Sponsored Projects must be managed in compliance with federal laws, regulations, and policies, including regulations dealing with the management of government property. Current federal laws, regulations, and policies are identified in the Research Handbook.

Sponsored Project Cost Transfers

In accordance with SMU Policy 10.12, in order to maintain consistency in the treatment of Cost Transfers, all charges to Sponsored Projects will be appropriate and well documented, and comply with Sponsor terms and conditions, government regulations, and other University Policies. This policy applies to all federal and non-federal Sponsored Projects. For more details regarding Cost Transfers, refer to the Research Handbook.

Sponsored Project Effort Reporting

In accordance with SMU Policy 10.15, in requesting Funding, the University must ensure that the proposed Effort commitments are reasonable and conform to the University’s expectations of the Principal Investigator/Project Director and key personnel. If the proposed Sponsored Project is awarded, the University must assure the Sponsor that the Effort proposed will be effectively managed within the parameters of the Sponsor’s requirements and University Policies and that the Effort expended on the Sponsored Project is at least commensurate with the salaries and wages charged to that Sponsored Project. In addition, Sponsors must be assured that Effort committed to a Sponsored Project (in addition to Funding provided by the Sponsor) is performed and that the Principal Investigator/Project Director and other personnel have properly accounted for such additional Effort. For more details regarding Effort Reporting, refer to the Research Handbook.

Sponsored Project Subawards and Subrecipient Monitoring

In accordance with SMU Policy 10.8, as a condition of accepting Funding from a Sponsor, the University is obligated in its role as primary recipient to comply with federal, state, and local regulations. If the University makes a Subaward to assign responsibility for conducting a portion of the work required by an Award to a Subrecipient, the University remains responsible to the Sponsor for managing Funding and meeting performance goals. Thus, the monitoring of technical and financial activities associated with a Subrecipient is an integral part of the University’s stewardship of Funding. For more details regarding Subawards and Subrecipient Monitoring, refer to the Research Handbook.