University Research Council

Travel

Awards

The amount of the award will be based on the following:

  1. The significance of the travel
  2. Transportation and associated costs

This award will normally provide only a portion of the total travel expenses. Evidence of partial support from other sources is highly desirable.

Restrictions/Conditions

Travel grants support participation in conferences in locations outside the continental United States if the individual is to make a presentation significant to his/her professional growth. Travel that is part of a research project, either domestic or foreign, and travel expenses that are part of a research leave should be submitted under the Research Grant category.

Only one proposal may be submitted per proposal cycle and a faculty member is limited to one travel or research grant per year.  Endowed chair holders and administrators with access to other funds are not eligible for these awards. Grants are available only to tenured and tenure-track faculty and research active faculty emeriti. 

Documented evidence of prospective participation is required. The impact of the conference/meeting will be taken into account as part of the decision process as will the nature of the presentation (Keynote address (High priority) – Poster presentation (Low priority)). Salary is disallowed. In your proposal, please articulate the significance of your presentation to committee members outside of your field of study.

*Faculty who received URC funding, either travel or research, may not apply in the following URC funding cycle (e.g., the next semester) to ensure fair distribution of resources among all faculty.  (i.e., faculty are not eligible to receive URC funding two semesters in a row).   

The URC will look at the applicant's restricted accounts to assess the applicant’s ability to help support the proposed travel.  Please justify the amount of your contribution or match in your proposal.

Deadline

Fall - October 10, 2022 at 5:00pm

Spring - April 3, 2023 at 5:00pm

Notification of Action

Fall - Week of  Nov 14, 2022 (for October 10 submissions)

Spring - Week of May 1, 2023 (for April 3 submissions)

How to Apply

Proposals are required. Requests with insufficient information will be rejected.

All URC Grant applications are now online. Please submit all supporting documents as a single PDF file through the online application, including a brief proposal (see format below) and a short curriculum vitae. The entire application should not exceed five pages including appendices, if any. If you need assistance combining your documents into a single PDF, please contact the Help Desk (8-HELP).

Apply for a Grant

 The applicant should arrange for a confidential letter of support to be written by the Department Chair or the Dean and email to orurc@smu.edu, October 10 by 5:00pm (Fall submissions) or April 3 by 5:00pm (Spring submissions) addressed to Associate Provost for Research, Suku Nair, ad Interim. 

Proposal Text Format (The proposal should be one page or less within the PDF application.)

  • A detailed budget - Budgets should be very detailed with sources for all expenses (e.g., airfare, hotels, conference fee, Per Diem)
  • Significance and relevance of the faculty member’s research program
  • Nature of presentation - (invited, contributed, panel, etc., with supporting documents such as letters of invitation.)
  • Benefit to the University - (Be sure to articulate the importance of the conference)
  • The impact of prior URC funding on your research program (i.e. outcomes, resulting proposals, publications, and progress)
  • Efforts made (or to be made) to secure funds from other sources

Post-Award Reporting Requirements

A report summarizing how the funds were spent and what products were produced must be reported (as detailed in the original award letterby using this DocuSign Link 

(Please note that we have reconstructed the application form to a DocuSign; the process and the form remain the same)

Submissions by email or hard copy will not be accepted.


 

The application is now open