Test Proctoring

*The following information pertains to Spring 2021 only. This page will be updated as new information and procedures are determined.

As in the Fall, with all tests administered online, most faculty will manage their students with test-taking accommodations by having them test with the virtual group and extending the test time in Canvas without the need for a DASS proctor. If you believe you may need a virtual DASS proctor, please contact our office to discuss your situation.

The information below is relevant this semester for those rare cases in which a DASS virtual proctor is needed, and also for when SMU ends its COVID protocols.

 

Testing with faculty vs. Testing at DASS

Ideally, students with testing accommodations schedule their tests to be proctored by their professor. This gives the student an experience similar to other students taking the test in the classroom, especially since they can ask the professor clarifying questions. DASS acts as a BACK-UP to faculty members when they do not have the resources to provide a student's testing accommodations. Instructors are strongly encouraged to make efforts to proctor students within their departments as often as possible.

Students meet with instructors to discuss testing arrangements

We expect students to communicate with each of their instructors to discuss their testing accommodations well before the date of the test. We suggest they include a copy of their current class schedule in this meeting so that the instructor and the student can more easily determine the best course of action. If the faculty member determines that they, their TAs, or another departmental representative are not able to provide the testing accommodations, then the student should be referred to schedule the test at DASS. 

*Since all tests will be administered online for the Spring 2021 semester, most test proctoring can be managed by the instructor or within the department or by utilizing technology. If some or all of your students are testing remotely (not in the classroom), direct the DASS student to also test remotely and typically technology can assist you in monitoring that student. Please attempt to manage that as much as possible. There may be cases where a schedule conflict prevents you from virtually monitoring some of your DASS students with extended time. DASS can be a resource for virtual proctoring. Please refer the student to schedule their test on DASS Link.

DASS Link

Students schedule their tests at DASS using our online interface, DASS Link.

*For Spring 2021 virtual testing, the student should select “Virtual Test Proctoring” from the ‘room’ selection when scheduling on DASS Link. The system generates an email alerting the instructor to the request and instructing them to log on to DASS Link to approve or deny the testing request. Instructors will also use DASS Link to communicate special instructions for DASS staff, such as materials to be used during testing. Please make clear that the request is for Virtual Test Proctoring and provide the Zoom link or other necessary technical information for DASS staff to monitor your student virtually. Providing your cell phone is even more critical, in case of a technical issue during testing. For details, please see the DASS Link student instructions and DASS Link faculty instructions. For more details about DASS Link and final exams, read below.

Policies and deadlines

Although DASS Link streamlines the test scheduling process, DASS staff members must complete several additional steps in order to correctly and effectively administer the test, including scheduling proctors and verifying technology needed. This takes time. Students and faculty are expected to follow DASS test proctoring policies and be aware of deadlines.

It is the student’s responsibility to communicate with his/her instructor to get permission to take a test at DASS. That agreement should be made well before the test date, but at least 7 days in advance. The student must then schedule the test in DASS Link 7 or more days in advance of the test day. DASS will re-evaluate the 7 day requirement once the Fall semester is underway to determine if less time is needed to make virtual proctoring arrangements.

DASS administrative assistants will schedule proctors and communicate with the professor. No tests need to be exchanged, in most cases, so only virtual monitoring will be necessary.

Limitations

We strive to be as helpful as possible, but since DASS is a back-up to faculty, not a testing center, we have some limitations.

  • DASS is not expected to provide calculators or other computational devices for use during the test, but we do provide blue books and Scantron forms. These supplies might be needed for an in-person test for a student who requires a reader or a scribe. Otherwise, all test proctoring will be virtual.

  • DASS hours for testing are Monday-Friday from 9AM-5PM, aside from University holidays. If you have a particular need outside of these hours, please call our office to discuss the situation.

Final Exams

DASS processes and schedules are different during Final Exams than during the regular semester.

***For Spring 2021, all final exams will be administered remotely and likely be monitored by the instructor; DASS staff can help as needed, but we will not be offering in-person proctoring services during the finals period.***

  • The deadline for requesting a final exam to be proctored virtually by DASS will be posted here as soon as it is determined.

  • Before a final exam is scheduled at DASS, the student must meet and discuss the testing arrangement with their professor. Students should test with their instructor, if possible.

  • Students schedule final exams at DASS using DASS Link. When completing the request, students will have the opportunity to indicate that the test is a final exam, and choose final exam testing rooms and dates.

  • Students should schedule final exams as close as possible to the start time of their class final. If a student schedules a final exam that is not on the same day/time as the scheduled final, then DASS must have approval in writing, by email, directly from the instructor.  

  • Cox students and grad students might make arrangements within the department. These students should see their professors for guidance. Note that students are not required to take their finals at DASS.

Questions

For questions about test proctoring for DASS students, please call 214.768.1470 or email us at DASS@smu.edu.