Educational Programs Committee

Educational Programs Committee

The Educational Programs Committee (EPC) is the university-wide committee that reviews proposed changes submitted by the Schools and College and that advises the Provost on these items. Once the EPC approves a proposal, it is sent to the Provost. Depending on the level of the curricular change, and if the Provost accepts the EPC’s recommendation, the item is sent to the Board of Trustees either in the form of a request for approval by BOT vote or as an information item. Board approval is required for the following curricular changes: opening or closing of all diplomas, degrees or certificates. In addition, the Board is notified of, but does not approve, the creation or discontinuance of minors, the shortening or lengthening of any diploma, degree or certificate. One note: If the increase or decrease in credit hour requirements is significant (25% or more), the change will require both a BOT vote and pre-approval from SACSCOC.

Time table


It is important that the EPC have sufficient time to review submissions before items are discussed by EPC, and presented to the Board. Therefore, if you anticipate such changes and need them ready for the fall 2018 term, the following timetable is important. If you submit something that does not follow this table, we cannot promise the Board will consider this in time for it to appear in the next year’s catalog or in time to be ready for the fall 2018 term.

For curricular changes requiring advance approval and/or notification by/to SACSCOC in time for inclusion in SMU’s 2018-2019 University Catalog, the final BOT approval date is 12/1/2017.


Deadline for Projected 2018-19 Curricular Changes to Associate Provost

Schools send to EPC

Review by EPC

EPC materials due to Provost

Board of Trustees Meeting

8/21/2017

*

9/19/2017

11/15/2017

12/7/2017

*

10/17/2017

11/15/2017

12/7/2017

*

11/7/2017

11/15/2017

12/7/2017

*

11/14/2017

11/15/2017

12/7/2017

See 'Meeting Schedule' tab

1/23/2018

4/11/2018

5/3/2018

See 'Meeting Schedule' tab

2/13/2018

4/11/2018

5/3/2018

See 'Meeting Schedule' tab

3/6/2018

4/11/2018

5/3/2018

See 'Meeting Schedule' tab

4/3/2018

4/11/2018

5/3/2018

 

Meeting Schedule | Spring 2018 | Tuesdays 1:00 - 2:30 PM


 Meeting Date
   
 Location    
 Proposal Deadline
 January 23, 2018
   311 Perkins Administration
   January 9, 2018
 February 13, 2018
   311 Perkins Administration    January 30, 2018
 March 6, 2018
   311 Perkins Administration
   February 20, 2018
 April 3, 2018
   311 Perkins Administration
   March 13, 2018

Charge


To advise the Provost on matters involving curricular change, program initiation, program discontinuance, and attendant issues. In addition, the committee will assure that appropriate notification, approvals, licensures, etc., are in place before programs begin operation. The Educational Programs Committee (EPC) serves as a University-wide curriculum committee. It is advisory to the Provost, and reports to the Provost.

Committee Members


2017-18 Committee Members

Composition of the Committee

  • Chair, Associate Provost for Curricular Innovation and Policy(ex officio)
  • Faculty appointed by the Associate Provost for Faculty and Administrative Affairs in consultation with Deans of the schools they represent; one faculty representation from each and two from Dedman College
  • Associate Vice President for Research, Dean of Graduate Studies (ex officio)
  • Director of Institutional Research (ex officio)
  • Deputy Director of Central University Libraries (ex officio)
  • University Registrar (ex officio)
  • Director of Assessment & Accreditation

Forms


NOTE: All departments should review the "School-Specific Approval Procedures" below before proposals are submitted.  Approved proposals should only be sent to the Office of Curricular Innovation and Policy by the appropriate approval body (e.g., Associate Dean's Office) unless specific updates are requested to the proposal documentation.  Additionally, Faculty CV's are no longer required for the Long or Short Form proposals.  Instead, we require a Faculty Roster, which can be easily exported from Digital Measures. Please contact assessment@smu.edu for assistance with obtaining your roster.

Assessment-specific questions should be directed to assessment@smu.edu before the final proposal is sent to the Office of Curricular Innovation and Policy for review and addition to the EPC agenda.


Sample Proposals + Requests





School-Specific Approval Procedures:

  • A proposal is submitted to the Curriculum Committee;
  • The committee reviews and, if agreed, presents the proposal to the faculty for a vote;
  • If the faculty vote to accept the change, it is submitted to the EPC (if necessary) or implemented and updated in our catalog/website.

  • Any changes must be approved either by the Undergraduate or Graduate Policy Committees.
  • For more information about Cox-specific approval procedures, contact Bill Dillon.

  • New Majors/Minors:
    • approval by the department
    • approval by Lyle faculty
    • proposal submission to EPC

  • Track specializations:
    • approval by the academic department
    • approval of Lyle faculty
    • (not submitted to EPC because they do not result in separate degrees.)

  • Program discontinuance:
    • approval by the department
    • notification to the Dean’s office
    • Information item to Lyle Faculty
    • Dean’s office submits corresponding letter to EPC

  • New Degree Programs, Majors, and Minors must be approved by the Meadows Academic Policies Committee.
  • Substantive Changes in Degree Programs, Majors, and Minors must be approved by the Meadows Academic Policies Committee.
  • Discontinuation of Degree Programs, Majors, and Minors must be approved by the Meadows Academic Policies Committee.
  • For more information about Meadows curriculum approval processes, contact Kevin Paul Hofeditz, Senior Associate Dean for Academic Affairs.

  1. New courses are proposed by Perkins faculty to their various divisions using a template found in the Perkins Faculty Handbook. We have four divisions titled: I. The Biblical Witness, II. The Heritage of the Christian Witness in Its Religious and Cultural Context, III. The Interpretation of the Christian Witness, IV. The Witness of the Church and Its Ministry. Members of the division vet the proposal offering suggestions for improvement, edits, suggested readings, etc. After the vetting process division members vote approval or not. Since the vetting process can be extensive and done on a consensus basis new course proposals are always approved. However, there have been instances where the professor submitting the proposal realizes that s/he needs to withdraw their proposal to address the problems division members have identified.

  2. Upon approval by members of the division the chair of the division places the proposal on the Perkins Faculty meeting agenda for approval by the faculty. Faculty members receive the new course proposal approximately six days before the meeting for review. The division chairperson presents the item as a seconded motion to the Perkins faculty. S/he and/or the author of the proposal will respond to questions. The faculty vote on the new course proposal.

  3. Upon approval of the new course it is passed on to the Perkins Registrar for processing into the course database.