Data Glossary

An enterprise-wide glossary created with the purpose of standardizing definitions and clarifying terminology for consistent use across all business units.

Term Definition Data Classification Responsible Position
Academic Advisor Faculty or staff assigned to a student to provide academic guidance. Public University Registrar
Academic Department Administrative unit organized around a specific program of study within an SMU school that owns academic plans, and or course subjects. Public University Registrar
Academic Level A student's classification based on total credit hours earned within a student career. Public University Registrar
Academic Level at Start A student's academic level at the beginning of the first post-high-school term of enrollment at SMU. Public University Registrar
Academic Plan Student's declared course of study and degree program. Categorized based upon the following academic plan types: major, pre-major, minor, specialization, preparation, concentration, pre-professional, and certificate. Public University Registrar
Academic Term Period of time within an academic year with a specific start and end date during which for-credit courses are offered. Public University Registrar
Address (see also Current Residential Address) The individual's physical address. BLANK Campus Community Module Lead
Admit Type Category assigned to the student at the time of admission based on age and external academic history. Public Dean of Undergrad Admission
Age The time between a person's date of birth and a specific event truncated to whole years. Public Campus Community Module Lead
Age Verification Method Mechanism by which age is confirmed at a SMU event where alcohol is served. Public Executive Director for Student Involvement
Alcohol Present Whether or not there is/will be alcohol served at an SMU event. Public Executive Director for Student Involvement
Amplified Sound Whether or not an SMU event will use an electronic sound system. Public Executive Director for Student Involvement
Athlete Sport SMU athletics NCAA Division I team(s) in which the student is a member. This does not include intramurals. Public University Registrar
Athlete Status The student is currently a member of one or more SMU athletic teams. (Note: this does not include intramurals). Public University Registrar
Athletic Event Outcome End result for an SMU team of an athletic competition. Public BLANK
Attempted Hours - Term Number of academic hours the student has attempted at SMU in a given term for an academic career. Public University Registrar
Attempted Hours - Total (see also Current Attempted Hours) Cumulative number of academic hours the student has attempted at SMU in each academic career. Public University Registrar
Birthdate The specified month, day, and year of a person's birth. Restricted Campus Community Module Lead
Charge (s) Alleged violation(s) of the student code of conduct. Restricted Dean of Students / Asst Dean & Dir Student Conduct
Charge Category The areas within the code of conduct under which an alleged violation falls. Private Dean of Students / Asst Dean & Dir Student Conduct
Charge Count Total number of disciplinary charges the student has faced within a given case. Private Dean of Students / Asst Dean & Dir Student Conduct
Clery Act Category Crime classification as defined by the Clery Act for federal reporting purposes. BLANK Dean of Students / Asst Dean & Dir Student Conduct
Clery Act Code Clery Act designations for reporting crimes on and near campus grounds. Public Dean of Students / Asst Dean & Dir Student Conduct
Co-Curricular Activities Participation Hours Number of hours spent in co-curricular programs. BLANK BLANK
Conduct Appeal A student filed a timely petition for a change to the outcome of a conduct hearing. Restricted Dean of Students / Asst Dean & Dir Student Conduct
Conduct Appeal Outcome Result of the Appeals Committee review of a student conduct appeal. Restricted Dean of Students / Asst Dean & Dir Student Conduct
Conduct Case Close Date Date on which all conduct hearings, reviews, appeals, and sanctions are complete. Restricted Dean of Students / Asst Dean & Dir Student Conduct
Conduct Case Number Unique identification number assigned to a conduct case at the time of creation. Public Dean of Students / Asst Dean & Dir Student Conduct
Conduct Case Open Date Date on which an alleged conduct violation is entered into the conduct management system. Restricted Dean of Students / Asst Dean & Dir Student Conduct
Conduct Case Status Current condition of a specific conduct case. Public Dean of Students / Asst Dean & Dir Student Conduct
Conduct Hearing Appointment Date Date and time at which a student conduct hearing is scheduled. Restricted Dean of Students / Asst Dean & Dir Student Conduct
Conduct Hearing Outcome Results of a meeting to determine student responsibility for an alleged violation of the student code of conduct. Restricted Dean of Students / Asst Dean & Dir Student Conduct
Conduct Incident - Role Individual's manner of involvement in a reported incident. Private Dean of Students / Asst Dean & Dir Student Conduct
Conduct Officer The SMJ staff person assigned to hear a conduct case and determine the outcome. Public Dean of Students / Asst Dean & Dir Student Conduct
Conduct Sanction Applied An SMU-mandated consequence prescribed as a result of a hearing outcome. Private Dean of Students / Asst Dean & Dir Student Conduct
Controlled Entry-Point Location Electronically-controlled SMU entrance. Public BLANK
Controlled Entry-Point Time Date and time at which an individual accesses an electronically-controlled entrance. Restricted BLANK
Counseling Center Visitors The number of unique individuals who visited Counseling Services at the SMU Health Center. Public BLANK
Counseling Center Visits A visit to Counseling Services at the SMU Health Center by an individual. Each individual session counts as a visit. Public BLANK
Country of Citizenship The country or countries in which the individual holds citizenship by birth or other legally recognized method. Restricted Campus Community Module Lead
Current Attempted Hours Number of hours in which the student is currently enrolled. BLANK University Registrar
Current Residential Address The physical address where the individual resides at the time of a specified event. Restricted Campus Community Module Lead
Data Classification Public Data Public BLANK
Data Holdings List of the data holdings SMU currently utilizes and maintains. BLANK BLANK
Dedman Rec Visiting Window Timeframe in which a student visited the SMU Rec center. Public BLANK
Early AM Class A class section that begins before 10:00am. Public University Registrar
Engaged Learning Participant The student participated in the Engaged Learning program. Public BLANK
Financial Aid Funding offered to a student to offset cost of attendance. This is provided by various sources such as federal and state agencies, colleges, high schools, foundations, and corporations and is administered by the institution. Public Director of Financial Aid
Financial Aid - Received Whether or not financial aid (of any type) was received by the student. Restricted Director of Financial Aid
Fitness Class Participant Date Dates an individual attended an organized fitness class at the SMU Recreation Center. Private Associate Director of Operations
Fitness Training Participant Date Dates an individual attended an organized fitness class at the SMU Recreation Center. Private Associate Director of Operations
Gender Identity One's personal concept of self as male, female, blend of both or neither. Public Campus Community Module Lead
GPA - Cumulative The grade point average of all courses completed in a specific student career at a specific point in time. Private University Registrar
GPA - Term The grade point average of all courses completed in a specific term. Private University Registrar
Greek Affiliation Name of Greek organization (if any) in which the student is a member. Public Associate Director for Fraternity and Sorority Life
Greek Recruitment Status Whether a student registered for Greek recruitment on campus at any time. Public Associate Director for Fraternity and Sorority Life
Greek Status Whether the student is a member of a Greek organization under Fraternity and Sorority life. Public Associate Director for Fraternity and Sorority Life
Hearing Bodies The individual or group assigned to hear a conduct case and determine the outcome. Public Dean of Students / Asst Dean & Dir Student Conduct
Hearing Date The date upon which the initial conduct hearing takes place by a specified hearing body. Restricted Dean of Students / Asst Dean & Dir Student Conduct
Hearing Finding Determination of responsibility in relation to a specific student behavioral incident. Restricted Dean of Students / Asst Dean & Dir Student Conduct
High School Address Physical address of high school from which the student graduated. Public Dean of Undergrad Admission
High School Name Name of the high school from which the student graduated. Public Dean of Undergrad Admission
High School Type High school category. Public Dean of Undergrad Admission
Hold Category Classification of circumstance that prevents an individual from receiving certain services or taking certain actions. Public University Registrar
Honors Program - Participant A student who is invited and chooses to engage in the University Honors Program or Hilltop Scholars Program. Private University Registrar
Incident Undesired situation that is reported to an SMU group or agent. Public Dean of Students / Asst Dean & Dir Student Conduct
Incident Date Date on which a reported incident occurred. Public Dean of Students / Asst Dean & Dir Student Conduct
Incident GPS Coordinates GPS coordinates (if known) where an incident occurred. Public Dean of Students / Asst Dean & Dir Student Conduct
Incident Location Name or description of the location where the incident occurred. Public Dean of Students / Asst Dean & Dir Student Conduct
Incident Location Category Type of location where the Incident occurred. Public Dean of Students / Asst Dean & Dir Student Conduct
Incident Reporter Person who reported the incident. Private Dean of Students / Asst Dean & Dir Student Conduct
Incident Reporter Email Email address of the person who reported the incident. Private Dean of Students / Asst Dean & Dir Student Conduct
Incident Reporter Group Group to which the incident reporter belongs. Private Dean of Students / Asst Dean & Dir Student Conduct
Incident Type Category into which the incident is classified. Public Dean of Students / Asst Dean & Dir Student Conduct
Intramural Participant The student participated in sports organized by the department of Recreational Sports, competing only within the SMU community. Public BLANK
Last School Attended Address Physical address of the school (secondary, 2-year, or 4-year) the student attended most recently. Public Dean of Undergrad Admission
Last School Attended Name Name of the school (secondary, 2-year, or 4-year) the student attended most recently. Public Dean of Undergrad Admission
Late Night Library Visitor Whether this student has entered the library late at night (after 9:00pm). Public BLANK
Location Associated Division SMU department or organization responsible for the location at the time of a particular event. Public Executive Director for Student Involvement
Major Student's declared program(s) of study that leads to the awarding of a degree/certificate. Public University Registrar
Major - Primary Administratively-determined first-ranked declared program of study that leads to the awarding of a degree/certificate. Public University Registrar
On Campus Housing Housing that is owned by SMU, operated by SMU, or an SMU-affiliated Greek letter organization. Public Sr. Associate Director for Assignments/Associate Director of Operations
On or Off Campus Resident Status Whether the student lives in housing that is owned by SMU, operated by SMU, or an SMU-affiliated Greek letter organization. Public Sr. Associate Director for Assignments/Associate Director of Operations
Orientation Leader The student is a group facilitator for new undergraduate student orientation (eg., AARO, Mustang Corral). Public Director Strategic Initiative & Assessment
Outdoor Adventure Participant Whether the student has participated in SMU Outdoor Adventure programs. Public Associate Director of Operations
Parental Grade Access Whether the parent has access to student grades as granted by the student at a given point in time. Public University Registrar
Parental Notification Parent/guardian notified of the outcome of a hearing. Private Dean of Students / Asst Dean & Dir Student Conduct
Peer Leader A student registered as a mentor in a SMU student support program. Public BLANK
Pell Eligible A student is eligible for a Pell grant as determined through FAFSA data, based on financial need for an aid (academic) year. Restricted Director of Financial Aid
Person's Name - Preferred Name that an individual chooses to use in place of the primary name. Public Campus Community Module Lead
Person's Name - Primary Individual's full legal name. Public Campus Community Module Lead
Personal Trainer Participant The individual receives personal training at the SMU Dedman Recreation Center during a given time period. Restricted Associate Director of Operations
Police Presence at SMU Event Police are required to be at an SMU-hosted event. Public Executive Director for Student Involvement
Primary Estimated Family Contribution The total amount a family is expected to contribute toward a student's education costs per aid year as based on FAFSA. Restricted Director of Financial Aid
Public Invited to SMU Event An SMU-hosted event is open to the general public. Public Executive Director for Student Involvement
Recreation Center Check-ins An individual entered the SMU Dedman Recreation Center as recorded over a time period. Restricted BLANK
Regular Dedman Recreation Center Visitor The student has visited the SMU Rec center more than once weekly. BLANK BLANK
Religious Preference Name of the person's self-reported religion or faith tradition. Restricted Campus Community Module Lead
Reported Ethnicity A single race/ethnicity value for a person that is provided to government agencies based upon selected race/ethnicity and/or citizenship status. Public Campus Community Module Lead
Residence Hall Traditional on-campus student housing (dormitories) including SMU Residential Commons and upper division housing. Public Sr. Associate Director for Assignments/Associate Director of Operations
Residence Hall Region Campus region in which the residence hall is located. Public Sr. Associate Director for Assignments/Associate Director of Operations
Resident Assistant A student employed by Residence Life and Student Housing to supervise residents in a Residence Hall. Public Sr. Associate Director for Assignments/Associate Director of Operations
Residential Commons DEFINITION BLANK BLANK
Residential Commons Affiliation Residential commons (if any) with which the student is affiliated. Public Sr. Associate Director for Assignments/Associate Director of Operations
Scholarship Rating The rating used to determine an incoming student's scholarship award, based on standardized test scores, converted high school GPA, high school curriculum, and other factors. Restricted Director of Financial Aid
Scholars Program - Participant DEFINITION Private University Registrar
School Attended Type Category of the school (secondary, 2-year, or 4-year) the student attended. Public Dean of Undergrad Admission
Selected Ethnicity All selected race/ethnicity categories chosen by the individual and used to determine reported race/ethnicity. Public Campus Community Module Lead
Service Hours Reported Cumulative number of volunteer hours performed by the student. Public Director Strategic Initiative & Assessment
Sex Self-reported category of common biological traits that distinguish between males and females. Public Campus Community Module Lead
Sexual Orientation Self-reported category describing a person's preference related to sexual or emotional attraction to other persons. Restricted Campus Community Module Lead
SMU Admit Term Term in which the student was admitted to SMU. Public Dean of Undergrad Admission
SMU Event An activity–on or off campus–that is sponsored by an SMU department or organization. Public BLANK
SMU Event Attendance - Actual Recorded number of people present at an SMU event. Public Director Strategic Initiative & Assessment
SMU Event Attendance - Estimate Event planner's expected number of attendees at an SMU event. Public Executive Director for Student Involvement
SMU Event Location Physical address/location description of an SMU event. Public Executive Director for Student Involvement
SMU Event Occurrence Status Whether or not a planned SMU event was held. Public Director Strategic Initiative & Assessment
SMU Event Requestor Email Email address of the SMU Event Requestor Individual or SMU Event Sponsor. Public Executive Director for Student Involvement
SMU Event Requestor Name Individual within an Event Requestor Department who petitions to host an SMU-sponsored event. Public Executive Director for Student Involvement
SMU Event Sponsor SMU department or chartered organization that petitions to sponsor an SMU-hosted event. Public Executive Director for Student Involvement
SMU Event Start Date Date on which an SMU event begins. Public Executive Director for Student Involvement
SMU Event Start Time Time at which an SMU event begins. Public Executive Director for Student Involvement
SMU Event Ticket Required Admission to an SMU sponsored event is controlled by a ticketing system. Public Executive Director for Student Involvement
SMU ID SMU-assigned primary unique identification number that is generated by the primary information system for the University. Public Campus Community Module Lead
SMU Student Employee Undergraduate and Graduate students enrolled in a for credit class and limited to working 20 hours per week. Public Associate Vice President & Chief Human Resource Officer
Standardized Test Score Raw score recorded for students' standardized tests. Private Dean of Undergrad Admission
Student's Membership(s) in SMU Organizations Count of SMU student organizations in which the student holds membership. Public Director Strategic Initiative & Assessment
Student's SMU Employment Status The student's work relationship with SMU. Public Associate Vice President & Chief Human Resource Officer
Student - Active An individual who is eligible to enroll in classes listed in an SMU Course Catalog. Public University Registrar
Student Career Category for student's level of study associated with an academic program area. Public University Registrar
Student Employment Work Study Program Program(s) under which a student's work-study employment is funded. Private Director of Financial Aid
Student - Enrolled Individuals registered to attend at least one class that is listed in an SMU course catalog. Public University Registrar
Student Family Income Range into which the student's household income falls. BLANK Director of Financial Aid
Student Financial Account Hold Whether or not the university had placed a Student Financial Account (SFA) hold on the student's account due to payment delinquency at a particular point in time. Private BLANK
Student Hometown Zip Code Zip code of the student's U.S, address based upon the first home address of record. Public Campus Community Module Lead
Student Leader Whether the student holds a titled position of any kind in an SMU student organization or department. Public Director Strategic Initiative & Assessment
Student Organizations A club or group comprised primarily of students, organized and/or administered by students, recognized by the University, and substantively involved in campus life/activities of the University. Public Director Strategic Initiative & Assessment
Student School of Record Highest SMU academic organization directly below the provost associated with a student's major. Public University Registrar
Student School of Record - Primary Highest SMU academic organization directly below the provost associated with a student's major. Public University Registrar
Study Abroad Participant The student is enrolled in a study abroad program during a particular term. Public University Registrar
Study Field Declared field of study./td> BLANK University Registrar
Taos Participant The student is enrolled in a program in SMU at Taos during a particular term. Public University Registrar
Total Amount of Aid Dollar amount of financial aid of all types the student receives during a specified time period. Restricted Director of Financial Aid
Total Family Income The total annual income as reported to the IRS and reported on the Free Application for Federal Student Aid (FAFSA) for an aid year. Restricted Director of Financial Aid
U.S. Citizenship Status A person's national affiliation related to the United States. Private Campus Community Module Lead
Undergraduate Research Participant The student is participating in the Undergraduate Research program administered through the Office of Engaged Learning. Public BLANK
Veteran Benefit Received The student received financial aid administered through the Veterans Benefits Administration. Private University Registrar