OIT Technology News: Summer 2019 Edition

In this edition of OIT’s Technology News, we highlight protecting Office 365 with Duo, the employee directory, the availability of MS Teams and Adobe Creative Cloud, plus much more.

Let Your Mouse do the Walking: Internal Employee Directory Now Online We are now introducing an online directory that contains employee office contact information that can be searched within my.SMU. Skype for Business To Display SMU ID Photos Soon Your SMU ID card photo will soon be visible in Skype for Business, as well as other internal Microsoft services and programs such as Outlook and SharePoint.

MS Teams Now Open to All! SMU faculty, staff, and students now have access to Microsoft’s cloud-based team collaboration platform - Microsoft Teams. Use MS Teams to keep all your department or group's chats, meetings, files, and apps together in one place. Duo Two-Factor Authentication Coming to Office 365 After the successful launch of Duo two-factor authentication for my.SMU, OIT will be moving forward with the next step in our effort to safeguard student and employee accounts by enabling two-factor authentication for Office 365.

Latest Quarterly Security Report In this edition, we discuss the campaign to onboard all matriculated students to use two-factor authentication (2FA), the amount of personal data left on mobile devices, how we avoid deceptive practices in our simulated phishing campaigns to campus, plus Ms. Security answers questions about malware and Facebook passwords.

Over 900 Mustangs are Microsoft Office Certified! Since its inception, the Microsoft Office Specialist Certification Progam has awarded over 900 certifications during its pilot. Now, the program has received permanent funding and students can receive their information literacy proficiency by taking the MOS Certification. Adobe Creative Cloud 2019 Now Available We are excited to announce the new licensing with Adobe for the Adobe Creative Cloud suite. As part of this new license, employees will be able to download applications to both their office and home computer.

AudioCodes 445HD to be Primary Phone for Campus After continued testing of the features and functionality of each phone, we have decided to go with just one primary device for all employees. That model is the AudioCodes 445HD. OIT Web Team Makes Strides in Sitecore Success Over the past few months, great progress has taken place on several fronts for the web team, including a major upgrade to Sitecore 9, building new "Cornerstone" templates, and rolling out individual instruction for Sitecore.

A Reminder About Ordering New Computers As we begin a new fiscal year, another large batch of faculty and staff computers are now eligible for replacement under the University Technology Fund. Before you place those orders, here are a few reminders. New SMU Password Requirements Coming Soon On May 30, 2019, the University will implement a change to the existing password requirements.  Your new SMU password will now have a minimum length of 12 characters and will expire after 365 days versus the current 180 days.

Faculty Senate Recognizes OIT members with Outstanding Staff Award This year, two OIT Academic Technology Service Directors (ATSDs) were recognized by the SMU Faculty Senate for making an incredible difference for faculty. Congrats to James Pan and Merlin Wilkerson. Canvas Corner This month in Canvas Corner, we cover updates for the Canvas App for iOS and Android, the ability to copy courses/content from the instances of Canvas, and feature requests from the Canvas Community.

Save The Date: Canvas Boot Camp The OIT Canvas Boot Camp returns this August. The all-day workshop begins Wednesday, August 21, 2019. More details to come.