OIT Tech Guide:
Recording Classes with Zoom Cloud

Zoom's Cloud Recording feature is a quick and easy way to save your course recordings temporarily. We have gathered some helpful steps for getting up and running with Zoom's Cloud Recordings.

Before Your Class Begins

  1. On your computer, launch a web browser and navigate to smu.edu/Zoom
  2. Click the blue LOG IN button, log into SMU with your SMU credentials
  3. Open your course in SMU Canvas
  4. Update the Canvas Course Navigation to enable the Zoom course tool.
  5. From the left menu in Canvas, click Zoom.
  6. Click Schedule a New Meeting.
    Zoom Schedule New Meeting

  7. The Topic header will auto-populate with the name of your course.
  8. Under Time Zone, check the "Recurring meeting" checkbox, then from the "Recurrence" drop-down menu, select NoFixedTime.
    (This will generate a meeting link that can be used at any time and will expire after 365 days.)
  9. Under Meeting Options:
    1. Enable join before host.
      • If this is selected, students will be able to join the meeting before you.
      • If this is unselected, students who join the meeting before you will see a notice to wait.
    2. Select Mute participants upon entry. Students will need to unmute their mics if they want to talk.
    3. If you have TA(s), you may add them as Alternative Hosts so they may start the meeting. They can also manage the administrative functions of Zoom during the class. Alternative Hosts must have previously activated their SMU Zoom account at smu.zoom.us.
    4. Record the Class Automatically. Fall classes held via Zoom should be recorded and uploaded to Canvas (using Panopto) to enable students who cannot participate synchronously due to their time zone or other factors to watch at a later time.
      Zoom Record Meeting Automatically

    5. Note:   Zoom provides a simple way of doing this. Select Record the meeting automatically in the Zoom Cloud; Zoom will start recording when you start the meeting and stop recording when you end the meeting. Zoom Cloud recordings will be saved for 30 days—so remember to transition them to Canvas using Panopto.
  10. Click Save.
  11. Once your meeting has been created, you may:
    • Tell students to access the meeting by clicking Zoom from the Canvas menu;
    • Copy the Invite Attendees Join URL (https://smu.zoom.us/xx/xxxxxxx) and share it students, guest lecturers, or invited guests;
    • Click the Copy the invitation link to copy and send the meeting information listed to your students or guests.

The course will need to be published for students to be able to see the Zoom links in Canvas.

Need to schedule Zoom meetings outside of Canvas? Want to review your Zoom advanced settings for teaching security?

E.g., auto saving text chats; configure breakout rooms; be notified when someone joins your meeting; enable participants to record locally; or, disable email notifications when someone joins your meeting before you.

Log in to Zoom at smu.edu/zoom to modify and explore the advanced settings for best practices for securing your virtual classroom.

Please note:   Carefully consider the student experience before changing settings.

Preparing to Teach

  1. Once you've scheduled your Zoom meeting in Canvas, share the Zoom information and class expectations with your students.
    • You may post an announcement in Canvas so students know when and where to meet. In your announcement, let students know what to prepare and expect to do during the Zoom class.
    • In addition to using Canvas announcements, please also email the information to your students.
  2. Plan and share your session agendas and remote teaching guidelines so students know when and how they will participate during each class session.

During Class

We've highlighted some simple ways to make your remote classroom a vibrant and engaging learning environment. We recommend that you let students know when the class will end and what to expect after the class.

  • Turn on your video so students see you. It makes for a more personal remote teaching experience. Depending on your class size, you can ask students to turn on their videos as well. (We recommend reviewing the Facilitating an Online Lecture guide.)
  • To record your session so you can post to students later in Canvas, click the Record button on the lower right of the Zoom screen, and select Record to the Cloud. (NOTE: if you previously set the meeting to record to cloud automatically, you don't need to click the record button.)
    Zoom Record to Cloud

  • Use the text chat or audio to discuss datasets, formulas, a video, an article, etc.
  • Use the Share Screen tool to share documents, websites, images, or slides, etc., and provide different means for representing the information. Note: screen sharing for participants (students) is off by default. Learn how to enable the Screen Share tool.)
  • Breakout Rooms allow instructors to split a Zoom meeting into small group rooms. Instructors can choose to split students into breakout rooms automatically or manually. Instructors may enter any breakout room at any time and switch between them.
  • If using breakout rooms, explain what students are expected to do in the breakout room.
  • End Meeting. Please let students leave the class meeting first. If you end the meeting, it may feel like you are pushing them out of class. Stick around until the last student leaves in case they have any final questions.
Please Note:  SMU Flex or remote teaching in Zoom might feel awkward at first, but you will get more comfortable with it after practicing. Remember that many students are still not entirely used to learning in this way, either. The key is to communicate expectations and center your teaching on the students– engage them in the process of teaching and learning. Ensure that all voices are heard!

After Class

As much as possible, consider what would most benefit your teaching goals and your students before the class begins so you have a plan for after class.

  • If you recorded the session to the Zoom Cloud, you will receive an automated email from Zoom once the recording has processed, which will contain links to view and download your recording. The links will only remain active for 30 days unless you delete the recordings before that time. We recommend downloading and moving these recordings to Canvas using Panopto.

    Once processed, the recordings will be available in Cloud Recordings. Only SMU authenticated users can view Zoom cloud recordings. Zoom cloud recordings cannot be downloaded by anyone but the recording owner.
    Please Note:  Zoom cloud recordings may take a few hours to be available due to the time necessary for text transcription processing. If you are experiencing delays of over 6-7 hours, you may want to view the Zoom service status at status.zoom.us for any outages.
  • If some students were unable to attend the class, you should ask them to watch the recording and complete an alternative assignment so they get a similar learning opportunity as the students who attended.
    Zoom Cloud Recordings

  • Assess students based on your set learning goals. If you didn't get to hear or assess the students during the session, provide an assessment after the session to allow students to demonstrate their learning.

Top Tips for Teaching with Zoom

  • Record the Zoom class session to the Zoom Cloud. The audio will automatically be transcribed with machine-based captions (More information about Zoom transcription is available at Using audio transcription for cloud recordings.) You may edit the transcription after the meeting to correct errors. Having lecture capture or video captioned as soon as possible after production is important for students with hearing concerns.
  • Immediately Download your Zoom Cloud class session recording and Transition Recording to Canvas Using Panopto.