FY21 Classroom Preparations

Each year, the Academic Technology Council reviews and approves a collection of classroom upgrade projects funded by the University Technology Fund.  Project requests are submitted by each school in addition to identified major maintenance/fixes based on the age or current state of each room. These are vetted and prioritized to ensure we are providing stability in the classroom technology while also advancing the technology in as many spaces as possible.  In addition to the classrooms funded by the University, several schools or departments fund additional upgrades that are critical to their environment.  The majority of these projects are conducted during either the summer months or during winter break to minimize impact to teaching. 

The Covid-19 pandemic has altered our original upgrade plans.  Instead of the original proposal of work, a new scope has been defined to prepare our classrooms for supporting instructions with in person and remote participants.  Although the original statement of work has been drafted, conversations continue to evolve on campus to incorporate other facilities for instruction that can support social distancing in the classroom.  As these are defined, the original plans may be modified quickly to ensure our classrooms are equipped properly.

To review information about the technology selected and methodology for assigning technology to spaces, click here.

If you have any questions, please email the IT Help Desk at help@smu.edu.

Project Details

All rooms will be scheduled in 17 day blocks beginning June 22, 2020. During each room reservation, several activities will occur to make the rooms ready.

  • AV equipment installed
  • Facilities preparation and marking for social distancing
  • Documentation for installed equipment
  • Testing

At the end of each block, the rooms will be released back to the schools. Faculty can then arrange to visit the spaces and test the equipment.  Academic Technology Service Directors will also coordinate training as spaces are back online. Documentation and online videos will be produced and posted on our website.

As the rooms are completed, please do not rearrange the furniture or remove any of the signage as these are critical for classroom readiness for Fall.


Please Note:   Schedules are subject to change due to the availability of the rooms, new equipment, or the completion of contract work.
Ceiling Microphone
Ceiling Microphone & Camera
Webcam on a stand or podium
Webcam on a stand or podium
Document Camera
Document Camera
Flexible Camera
Flexible Camera
Whiteboard Camera
Whiteboard Camera

Owl Conferencing Unit

The Facilities team is coordinating the planning and preparation of all classroom spaces to accommodate social distancing.  Following CDC guidelines, all spaces will be marked to allow 6' between both faculty and students within a room.

Methodology

Originally, the team took a sampling of rooms and measured each space to determine capacity.  That produced a formula that was applicable in the smaller sample size. However, as other rooms were measured, the variance in the formula was too great to provide reliable data when every seat counts.  Therefore, facilities reviewed each space using pictures, CAD files, and in- person visits to determine the maximum number of seats in each space while maintaining the 6’ radius. Based on these efforts, the reduced capacity numbers have been verified and a plan is underway for preparing each of the rooms during the next several weeks.

Note: the 6' radius between a faculty and the students was measured from the podium.  If the faculty moves away from the podium, it is possible that a student chair is less than 6' away.  In these cases, you may need to adjust the seating to allow the appropriate distance from your teaching location.

Furniture

One of the biggest sources of variance in capacity is the type of furniture within a space.  A room with tablet armchairs offers the greatest capacity and flexibility.  Fixed furniture greatly reduces the available seating.  As the University considers using various event spaces, the extra furniture could be deployed to outfit these rooms for classes. Due to storage constraints, furniture that should not be used will remain in the space unless it can be repurposed in other areas.

Room Preparation

The facilities team will visit each space during the project maintenance windows to adjust the furniture, label, etc.  This will include marking the carpet for areas with movable furniture to indicate , marking the desks, and possibly removing furniture that is needed in other spaces.  Once the room is set, a picture will be taken and posted showing the approved layout. Please do not remove or adjust these markings. 

If you have any questions or concerns, please contact Allison Day (allison@smu.edu).

Examples of Classroom Spacing:

 

Cox School Of Business Project Summary

Location AV status Camera Type Mic Type
Collins 100  Complete  Existing Wall Mounted Camera Existing Ceiling Mics
Collins 120  Complete
Existing Wall Mounted Camera Existing Ceiling Mics
Collins 140  Complete

Collins 200  Complete
Existing Wall Mounted Camera Existing Ceiling Mics
Collins 220  Complete
Existing Wall Mounted Camera Existing Ceiling Mics
Crow 175  Complete New Wall Mounted Camera New Lavalier
Crow 186  Complete New: Whiteboard Camera New Lavalier
Crow 188  Complete New: Whiteboard Camera New Lavalier
Crow 190  Complete New: Whiteboard Camera New Lavalier
Crow 195  Complete New: Whiteboard Camera New Lavalier
Crow 277  Complete New: Whiteboard Camera New Lavalier
Crow 279  Complete New: Whiteboard Camera New Lavalier
Crow 280 Complete Existing Wall Mounted Camera existing lavalier mic
Maguire 150A Complete podium webcam only
Maguire 250 Complete New: Whiteboard Camera New Lavalier
Maguire 251 Complete New: Whiteboard Camera New Lavalier
Maguire 253 Complete New: Whiteboard Camera New Lavalier
Maguire 350 Complete
New: Whiteboard Camera New Lavalier
Maguire 351 Complete
New: Whiteboard Camera New Lavalier
Maguire 353 Complete New: Whiteboard Camera New Lavalier
Maguire 354 Complete New: Whiteboard Camera New Lavalier
Maguire 356 Complete New: Whiteboard Camera New Lavalier

 

* Most of the Cox rooms will also receive a confidence monitor and computer upgrade funded by Cox.

Dedman College Project Summary

Location Room Schedule Start Room Scheduled End Status Camera Type Mic Type
Clements 0G16 7/1/20 7/17/20 complete webcam on stand  
Clements 0G18 7/1/20 7/17/20 complete webcam on stand  
Clements 120 7/1/20 7/31/20 complete New Wall Mounted Camera New Ceiling Microphones
Clements 126 7/1/20 7/31/20 complete New Wall Mounted Camera New Ceiling Microphones
Clements 224 7/1/20 7/31/20 complete webcam on stand  
Clements 225 7/1/20 7/31/20 complete New Wall Mounted Camera New Ceiling Microphones
Clements 234 7/1/20 7/17/20 complete webcam on stand  
Clements 324 7/1/20 7/31/20 complete New Wall Mounted Camera New Ceiling Microphones
Clements 325 7/1/20 8/8/20 complete
New Wall Mounted Camera New Ceiling Microphones
Clements 326 7/1/20 7/31/20 complete New Wall Mounted Camera New Ceiling Microphones
Clements 334 7/1/20 7/31/20 complete New Wall Mounted Camera New Ceiling Microphones
Clements 334A 7/1/20 7/17/20 complete webcam on stand  
Dallas Hall 101 7/1/20 7/17/20 complete New Wall Mounted Camera New Ceiling Microphones
Dallas Hall 102 6/22/20 7/3/20 complete New Wall Mounted Camera New Ceiling Microphones
Dallas Hall 105 7/1/20 7/17/20 complete New Wall Mounted Camera New Ceiling Microphones
Dallas Hall 106 7/1/20 7/17/20 complete New Wall Mounted Camera New Ceiling Microphones
Dallas Hall 115 7/1/20 7/17/20 complete New Wall Mounted Camera New Ceiling Microphones
Dallas Hall 116 7/1/20 7/17/20 complete New Wall Mounted Camera New Ceiling Microphones
Dallas Hall 142 7/1/20 7/17/20 complete New: Whiteboard Camera New Ceiling Microphones
Dallas Hall 143 7/1/20 7/17/20 complete New Wall Mounted Camera New Ceiling Microphones
Dallas Hall 149 7/1/20 7/17/20 complete New Wall Mounted Camera New Ceiling Microphones
Dallas Hall 152 7/1/20 7/17/20 complete New: Whiteboard Camera New Ceiling Microphones
Dallas Hall 153 7/1/20 7/17/20 complete New Wall Mounted Camera New Ceiling Microphones
Dallas Hall 156 6/22/20 7/3/20 complete New Wall Mounted Camera New Ceiling Microphones
Dallas Hall 157 6/22/20 7/3/20 complete New: Whiteboard Camera New Ceiling Microphones
Dallas Hall 306 7/1/20 8/14/20 complete
New Wall Mounted Camera existing lavalier mic
Dallas Hall 343 7/1/20 7/17/20 complete New: Whiteboard Camera New Ceiling Microphones
Dallas Hall 351 7/1/20 7/17/20 complete New: Whiteboard Camera New Ceiling Microphones
Dallas Hall 357 7/1/20 7/17/20 complete New Wall Mounted Camera New Ceiling Microphones
Dedman Life Science 110 7/15/20 8/14/20 complete
New Wall Mounted Camera existing lavalier mic
Dedman Life Science 127 7/1/20 7/17/20 complete flexible qomo camera  
Dedman Life Science 128 7/1/20 7/17/20 complete
flexible qomo camera  
Dedman Life Science 130 7/1/20 8/14/20 complete
flexible qomo camera  
Dedman Life Science 131 7/15/20 8/14/20 complete
New Wall Mounted Camera existing lavalier mic
Dedman Life Science 132 6/22/20 7/3/20  complete New Wall Mounted Camera New Ceiling Microphones
Fondren Science 123 6/22/20 7/3/20 complete webcam on stand and document camera--  
Fondren Science 124 7/15/20 8/14/20  complete New Wall Mounted Camera New Ceiling Microphones
Fondren Science 130 7/1/20 7/17/20 complete flexible qomo camera  
Fondren Science 132 7/1/20 7/17/20 complete flexible qomo camera  
Fondren Science 133 7/1/20 7/17/20 complete webcam on stand and document camera--  
Fondren Science 152 6/22/20 7/3/20  complete New: Whiteboard Camera New Ceiling Microphones
Fondren Science 153 6/22/20 7/3/20  complete New: Whiteboard Camera New Ceiling Microphones
Fondren Science 155 7/15/20 8/14/20  complete New: Whiteboard Camera New Ceiling Microphones
Fondren Science 158 7/15/20 8/1/20 complete New Wall Mounted Camera New Ceiling Microphones
Fondren Science 254 7/1/20 7/17/20 complete Flexible Gear: TBD  
Fondren Science 26 7/1/20 7/17/20 complete Flexible Gear: TBD  
Fondren Science 32 7/1/20 7/17/20 complete Flexible Gear: TBD  
Fondren Science 50 7/1/20 7/17/20 complete Flexible Gear: TBD  
Fondren Science 59 7/1/20 7/17/20 complete flexible qomo camera  
Fondren Science 60 7/1/20 7/17/20 complete Flexible Gear: TBD  
Fondren Science G025 7/1/20 8/7/20 complete webcam on stand and document camera--  
Heroy 129 7/15/20 8/14/20 complete  New Wall Mounted Camera New Ceiling Microphones
Heroy G006 7/15/20 7/31/20 complete webcam on stand  
Heroy 153     8/14/20 complete
 TBD  
Heroy G025 7/15/20 7/31/20 complete Flexible Gear: TBD  
Hyer 100 6/22/20 7/3/20 complete New Wall Mounted Camera New Ceiling Microphones
Hyer 102 7/15/20 8/7/20 complete
New Wall Mounted Camera New Ceiling Microphones
Hyer 106 7/15/20 8/7/20 complete
New Wall Mounted Camera New Ceiling Microphones
Hyer 107 7/15/20 8/7/20 complete
New Wall Mounted Camera New Ceiling Microphones
Hyer 110 7/15/20 8/7/20 complete
New Wall Mounted Camera New Ceiling Microphones
Hyer 111 7/15/20 8/7/20 complete
New Wall Mounted Camera New Ceiling Microphones
Hyer 200 6/22/20 8/7/20 complete
New Wall Mounted Camera New Ceiling Microphones
Hyer 201 7/15/20 8/14/20 complete  New Wall Mounted Camera New Ceiling Microphones
Hyer 204 7/15/20 8/7/20 complete
New Wall Mounted Camera New Ceiling Microphones
Hyer G01 7/15/20 7/31/20  complete document camera  
Umphrey Lee 242 7/29/20 8/14/20 complete
New: Whiteboard Camera New Ceiling Microphones
Umphrey Lee 303 7/29/20 8/14/20 complete  New Wall Mounted Camera New Ceiling Microphones

Dedman School of Law Project Summary

Location Room Schedule Start Room Scheduled End Status  Camera Type Mic Type
Florence 100 7/15/20 7/31/20  complete New Wall Mounted Camera New Ceiling Microphones
Florence 101 7/15/20 7/31/20  complete New Wall Mounted Camera New Ceiling Microphones
Florence 106 7/15/20 7/31/20 complete New Wall Mounted Camera New Ceiling Microphones
Florence 107 7/15/20 7/31/20 complete New Wall Mounted Camera New Ceiling Microphones
Florence 201 7/15/20 8/12/20 complete
New Wall Mounted Camera New Lavalier
Florence 207 7/15/20 8/15/20 complete  New Wall Mounted Camera New Lavalier
Florence 301 7/15/20 7/31/20 complete New Wall Mounted Camera New Ceiling Microphones
Florence 302 7/15/20 7/31/20 complete New Wall Mounted Camera New Ceiling Microphones
Florence 304 7/15/20 7/31/20 complete New Wall Mounted Camera New Ceiling Microphones
Florence 305 7/15/20 7/31/20 complete New Wall Mounted Camera New Ceiling Microphones
Florence 307 7/15/20 7/31/20 complete New Wall Mounted Camera New Ceiling Microphones
Florence 308 7/15/20 7/31/20 complete New Wall Mounted Camera New Ceiling Microphones
Underwood Law Library Hillcrest 7/15/20 8/12/20
complete
Existing Wall Mounted Camera New Lavalier
Underwood Law Library Walsh 7/15/20 8/12/20  complete New Wall Mounted Camera New Lavalier
Underwood 2E 8/3/2020 8/14/2020  complete Event setup  
Storey 100 8/3/2020 8/16/20 complete  Event setup  

Lyle School of Engineering Project Summary

Location Room Schedule Start Room Scheduled End Status  Camera Type Mic Type
Caruth 147 7/1/20 8/15/20 complete
New Wall Mounted Camera existing lavalier mic
Caruth 314 7/1/20 7/17/20 Complete webcam on stand  
Caruth 484 7/1/20 7/17/20 Complete webcam on stand  
Caruth 485 6/29/20 8/15/20 complete
webcam  
Embrey 115 44027   Complete approved for webcam on a stand and document camera  
Embrey 324 44027 8/15/20
 complete approved for webcam on a stand and document camera  
Embrey 123 7/1/20 7/17/20 Complete New Wall Mounted Camera New Ceiling Microphones
Embrey 129 7/1/20 7/17/20 Complete New Wall Mounted Camera New Ceiling Microphones
Junkins 102 7/29/20 8/14/20 Complete
Webcam (Change of scope)
 
Junkins 110 7/1/20 7/24/20 Complete
New Wall Mounted Camera, document camera
New Ceiling Microphones
Junkins 112 7/1/20 7/24/20 Complete New Wall Mounted Camera, document camera
New Ceiling Microphones
Junkins 215 7/15/20 7/31/20 Complete webcam and document camera  
Junkins 217 7/15/20 7/31/20 Complete webcam and document camera  

Embrey 001:  Complete

Embrey 224: Complete

Embrey 317: Complete

Expressway Tower 140: Complete

Meadows School of the Arts Project Summary

Location Room Schedule Start Room Scheduled End Status  Camera Type Mic Type
Owen Fine Arts 1110 7/15/20 7/31/20 complete approved for webcam on a stand
Owen Fine Arts B420 7/15/20 7/31/20 complete approved for webcam on a stand
Owen Fine Arts B450 7/15/20 7/31/20 Complete approved for webcam on a stand
Owen Fine Arts Johnson Square 7/15/20 7/31/20 complete approved for webcam on a stand
Owen Fine Arts 1030 7/1/20 7/17/20 Complete
Existing Whiteboard camera New Ceiling Microphones
Owen Fine Arts 1040 7/1/20 7/17/20  Complete Existing Whiteboard camera New Ceiling Microphones
Owen Fine Arts 1050 7/1/20 7/17/20  Complete Existing Whiteboard camera New Ceiling Microphones
Owen Fine Arts 1060 7/29/20 8/14/20 complete
New Wall Mounted Camera New Ceiling Microphones
Owen Fine Arts 1180 7/15/20 7/31/20 Complete Flexible Gear: TBD
Owen Fine Arts 1190 7/15/20 7/31/20 Complete flexible qomo camera
Owen Fine Arts 1430 6/22/20 8/15/20  complete webcam on a stand
Owen Fine Arts 2020 7/29/20 8/14/20  complete New Wall Mounted Camera New Ceiling Microphones
Owen Fine Arts 2030 7/1/20 7/17/20  Complete Existing Whiteboard camera New Ceiling Microphones
Owen Fine Arts 2040 7/29/20 8/14/20  Complete Existing Whiteboard camera New Ceiling Microphones
Owen Fine Arts 2050 7/15/20 7/31/20 Complete webcam
Owen Fine Arts 2061 7/29/20 8/14/20  complete New: Whiteboard Camera New Ceiling Microphones
Owen Fine Arts 2105 7/29/20 8/14/20  Complete Webcam on a stand
New Ceiling Microphones
Owen Fine Arts 2117 7/15/20 7/31/20 Complete webcam on a stand
Owen Fine Arts 2130 7/29/20 8/14/20  complete flexible qomo camera
Owen Fine Arts 2172 7/15/20 7/31/20 Complete webcam on a stand
Owen Fine Arts 2176 7/15/20 7/31/20 Complete webcam on a stand
Owen Fine Arts 2600 6/22/20 8/15/20  complete webcam on a stand
Owen Fine Arts 3600 7/15/20 8/15/20  complete webcam on a stand
Owen Fine Arts B100 6/22/20 7/3/20  complete webcam on a stand
Owen Fine Arts B120 7/15/20 7/31/20 Complete webcam on a stand
Owen Fine Arts B150 7/15/20 7/31/20  complete webcam on a stand
Owen Fine Arts B349 7/15/20 7/31/20  complete webcam on a stand
Owen Fine Arts B430 7/15/20 7/31/20  complete webcam on a stand
Owen Fine Arts B440 7/15/20 7/31/20  complete webcam on a stand
Owen Fine Arts 1000
7/29/20 8/14/20  complete webcam on a stand
 
Owen Fine Arts B600 7/29/20 8/14/20 complete
New Wall Mounted Camera New Lavalier
Umphrey Lee 104 7/15/20 7/31/20 Complete approved for webcam on a stand
Umphrey Lee 107 7/15/20 7/31/20 Complete approved for webcam on a stand
Umphrey Lee 117 6/22/20 7/3/20 Complete approved for webcam on a stand
Umphrey Lee 203 7/15/20 7/31/20 Complete webcam on stand
Owen Fine Arts B617
7/15/20 8/15/20  complete webcam on a stand

Umphrey Lee 228 7/29/20 8/14/20  Complete webcam on stand  
Umphrey Lee 233 7/29/20 8/15/20  complete webcam on stand New Ceiling Microphones
Umphrey Lee 234 7/15/20 7/31/20 Complete webcam
Umphrey Lee 241 7/29/20 8/14/20  complete New Wall Mounted Camera existing lavalier mic
Umphrey Lee 243 7/29/20 8/14/20  complete New: Whiteboard Camera New Ceiling Microphones
Umphrey Lee 244 7/29/20 8/14/20  complete New: Whiteboard Camera New Ceiling Microphones
Umphrey Lee 283 6/22/20 8/15/20  complete New Wall Mounted Camera New Ceiling Microphones
Umphrey Lee 285 7/15/20 7/31/20 Complete webcam
Umphrey Lee 288 7/29/20 8/14/20  complete New Wall Mounted Camera New Ceiling Microphones
Umphrey Lee 301S 7/15/20 7/31/20 Complete webcam

Perkins School of Theology Project Summary

Location Room Schedule Start Room Scheduled End Status  Camera Type Mic Type
Elizabeth Perkins Prothro 100 7/15/20 8/12/2020  complete New: Whiteboard Camera and document camera existing lavalier mic
Elizabeth Perkins Prothro 106 7/15/20 8/12/2020  complete New Wall Mounted Camera and document camera existing lavalier mic
Elizabeth Perkins Prothro 200 7/1/20 8/12/2020 Complete Owl Conferencing Unit  
Elizabeth Perkins Prothro 201 7/1/20 7/17/20 Complete webcam on stand  
Elizabeth Perkins Prothro 203 7/1/20 8/12/2020 complete
webcam on stand  
Elizabeth Perkins Prothro 204 7/1/20 7/17/20 Complete webcam on a stand  
Elizabeth Perkins Prothro 205 7/15/20 8/7/2020 Complete webcam on stand  
Elizabeth Perkins Prothro 206 7/15/20 78/7/2020 Complete webcam on stand  
Elizabeth Perkins Prothro 209 7/15/20 8/7/2020 complete
webcam on stand  
Elizabeth Perkins Prothro 220 7/15/20 8/7/2020 Complete webcam on stand  
Elizabeth Perkins Prothro 221 7/15/20 8/12/2020  complete webcam on stand  
Elizabeth Perkins Prothro 222 7/15/20 8/12/2020  complete webcam on stand  
Elizabeth Perkins Prothro 223 7/15/20 8/12/2020 Complete webcam on stand  
Elizabeth Perkins ProthroGreat Hall 8/3/2020 8/14/2020 Complete
Event Setup  
 Kirby 100
     Complete  Owl  

Simmons School of Education and Human Development Project Summary

Location Room Schedule Start Room Scheduled End Status  Camera Type Mic Type
Annette 118 7/1/20 7/17/20 Complete webcam on a stand and document camera  
Annette 138 6/22/20 8/15/20 complete  New Wall Mounted Camera existing lavalier mic
Annette 144 6/22/20 8/15/20 complete  New Wall Mounted Camera existing lavalier mic
Annette 208 7/15/20 8/15/20 complete  Existing Whiteboard camera New Ceiling Microphones
Annette 213 7/15/20 8/15/20 complete  New Wall Mounted Camera New Ceiling Microphones
Annette 218 6/22/20 7/3/20 Complete Existing Whiteboard camera New Ceiling Microphones
Annette 221 7/15/20 8/15/20 complete  New Wall Mounted Camera New Ceiling Microphones
Annette 225 7/15/20 8/7/20 Complete
New Wall Mounted Camera New Ceiling Microphones
Harold 101A 6/22/20 8/15/20 complete  New Wall Mounted Camera existing lavalier mic
Harold 101D 6/22/20 8/15/20 complete  New Wall Mounted Camera existing lavalier mic
Harold 107 7/15/20 7/31/20 Complete webcam on stand  
Harold 116 7/15/20 7/31/20 Complete webcam on stand  
Harold 117 7/15/20 8/15/20 complete  New Wall Mounted Camera New Ceiling Microphones
Harold 207 7/15/20 8/15/20 complete  New Wall Mounted Camera New Ceiling Microphones
Harold 217 7/15/20 8/15/20 complete
New Wall Mounted Camera New Ceiling Microphones
Harold 317 7/15/20 8/15/20 complete  New Wall Mounted Camera New Ceiling Microphones
Harold 318 7/15/20 8/15/20 complete  New Wall Mounted Camera New Ceiling Microphones

Other Classrooms Project Summary

Several event spaces have been identified to support larger classrooms.  These will be outfitted between 8/3-8/14/2020 using event gear.  Each room will have the following elements:

  • Document camera
  • Microphone
  • Webcam
  • Computer
  • Projector
  • Screens

Locations include:

  • IPC Ballroom (complete)
  • Moody Miller (Room in use until 8/22. Will be completed 8-23)
  • Blanton Combined rooms (108,110,112) (Complete- pending furniture)
  • Prothro Great Hall Complete
  • EY Gallery (Fincher 220)complete.
  • Underwood Law Library 2E (COMPLETE)
  • Storey 100 complete
  • Mack Ballroom (COMPLETE)

UPDATE:  The following rooms will not receive technology upgrades this summer. They are not being scheduled for fall courses.

Location
Fondren Library 109
Loyd 202n
Loyd 202o
Armstrong 126
Boaz 136
Crow 150
Crum 132
Lloyd 104
McElvaney 135
McElvaney 137
Ware 136