Event Services

A list of campus partners has been compiled below as many of these partners provide services, information, and other offerings either required or will serve as helpful for your event at the University. Click on the details buttons below for additional information and links or e-mail contacts.

The Office of Risk Management is an integral part of having an event on the campus of SMU. This department assists with reviewing and approving a general certificate of liability insurance that is required for all external events on campus. Risk Management also assists with coordinating fire watch and EMT services if deemed appropriate. The Department of Emergency Management, within Risk, aids with the development of evacuation, shelter in place, and lock down procedures.

The AV team is responsible for supporting classroom equipment as well as the basic audio and visual needs for University events. Services include providing and setting up of microphones, sound systems, audio players, projectors, and displays. As each event has unique requirements, OIT has developed a request form to streamline these requests. The form is available at smu.edu/requestAV

Please note: Emergency classroom/conference room support can be reached by picking up any campus phone and dialing 8-8888.

Photography of University facilities and internal events to SMU must be done in partnership with the University and SMU Public Affairs. To secure an photographer through Photography Services for an SMU event, you must submit your photography request at least four weeks in advance. For additional information and online forms to request photography services for your event, please see Photography Services.

Please note:  If using an outside photographer, they should be under contract and do require insurance to be on file with the Office of Risk Management.

External production companies, photographers, filmmakers, and others interested in using the SMU campus for filming or photography will need to use the Film or Photo Location Use Request form. These requests must be communicated at least four weeks in advance.

SMU Catering and Dining Services provides fresh, flavorful meals, deserts, and even flowers for events on campus. Whether you need full-service catering or just simple beverage service, SMU Catering is ready for your on-campus event. Either give us a call (214-768-4676), send us an email (srubin@smu.edu) or order online to coordinate professionally prepared and delivered cuisine at any event on campus.

https://smu.campusdish.com/Catering.aspx

https://smu.campusdish.com/

Please note: University meetings and events requiring full-service catering are expected to use SMU Dining Services, including any functions that require food and/or beverage servers.

At the SMU Police Department, we are dedicated to reducing crime and providing a secure environment you and your guests. We provide security on campus with professionalism, fairness, and absolute integrity.
 
For any group or organization planning an event on campus, a Use of Grounds form must be completed and approved. If it is determined that officers will be needed for the event, you will need to contact the Police Department at (214) 768-3388 or police@smu.edu to scheduling officers for your event.  
 
Please note: Any fees for police services will need to be paid in full no later than 48 hours before the event to secure the services of officers for your event.

SMU maintains a list of preferred providers for supplies and services. These providers are recommended, but not mandatory. A list of providers can be found on the SMU Preferred/Exclusive Providers site.

The Office Parking and ID Card Services is an integral part of having an event on the campus of SMU. This department assists in special event parking including: guest permits, cone space reservations, valet service coordination, shuttle coordination service, and reserving parking for special events on Bishop Boulevard. Campus parking maps can also be found on their webpage.

http://www.smu.edu/BusinessFinance/CampusServices/ParkingAndIDCardServices/parkingservices

Request parking for your event here.

(Please note that the Parking and ID Card Services Office normally requires at least 14 business days to process parking requests).

Conference Services is a one stop shop on the SMU Campus, assisting with housing, dining, classrooms, athletic facilities, parking, catering, and more for conference/camp programs during the summer. SMU holds many of its own academic programs in addition to working with external partners for off-campus conferences and camps.

The Office of Facilities Planning and Management serves the needs of the SMU community by ensuring the facilities and grounds of the SMU campus are comfortable, clean, and efficiently operated.

Responsibilities include:

  • Operation and Maintenance (O&M) through Zone Management System
  • Grounds Management
  • Custodial Management
  • Energy Management and oversight of the Central Plant
  • General Services
  • Computerized Maintenance Management System (CMMS)

Please coordinate any facility services requests with the venue contact you are working with to ensure the most positive experience for your event.

http://smu.edu/facilities

Located on the campus of Southern Methodist University in Dallas, Texas, the George W. Bush Presidential Library and Museum serves as a resource for the study of the life and career of George W. Bush, while also promoting a better understanding of the Presidency, American history, and important issues of public policy. Housed inside the Bush Center, the Library features a 20-foot-tall, 360-degree high-definition video wall; a full-size replica of White House Oval Office; and the original White House Situation Room, now the setting for a unique, interactive educational experience for students. Among the 43,000 artifacts held at the Library, the “Nation Under Attack” exhibit displays steel from the World Trade Center that visitors may touch, the bullhorn President Bush used to address the crowd at Ground Zero, and letters he received in the days following the attacks. Almost 70 million pages of textual materials, more than 1,200 cubic feet of audiovisual materials, just over 3.8 million photographs, 227 cubic feet of photo negatives, approximately 80 terabytes of electronic records, and about 200 million email messages are also housed at the Library.

http://www.bushcenter.org/

Highland Park United Methodist Church has a rich history dating back to the founding of Southern Methodist University. The first services of the University Church, forerunner of HPUMC, were held in February 1916 on the SMU campus.

From its humble beginnings on the SMU campus, Highland Park United Methodist Church has continued to grow, even beyond our main campus. In 2016, Highland Park United Methodist Church celebrated 100 years of helping people become deeply devoted followers of Jesus Christ.

http://www.hpumc.org/