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Procedures for the Formal Review of Lecturers, Senior Lecturers, and Professors of Practice

Full-time faculty will be evaluated: 1) after their first full semester of hire, and 2) every third year thereafter. In early Fall of each academic year, please confirm with the Associate Dean for Academic Affairs which faculty members are slated for review. If a department has a significant number of reviews, evaluations will be scheduled on a staggered basis from November through January of that academic year. If placed on a staggered schedule, reviews are due by the last day of the month in which they are scheduled. Otherwise, reviews must be submitted to the Dean’s Office no later than January 31 in order to meet the deadline for merit increase evaluation and review. Letters regarding re-appointments will be issued after the May Board of Trustees meeting.

Evaluation procedures include a review of student course evaluations (narrative as well as quantitative), teaching materials, and classroom visits by faculty members within the home department.

Review materials should be submitted as follows:  Materials should be merged into a single bookmarked PDF file and either shared in Box or sent via email to Angela Davis (aadavis@smu.edu), only when the complete document is ready for review by the Dean’s office.

 The PDF file should consist of the following sections (in this order):

  1. Departmental policy on review and promotion of Lecturers and Senior Lecturers, if applicable.
  2. Chair’s evaluation letter.
  3. Course statistics and essay response reports* for the last three academic years, or the first semester for new hires, in reverse chronological order (i.e., the most recent semester should be first).
  4. Teaching materials for the last three academic years, or the first semester for new hires, in reverse chronological order (i.e., the most recent semester should be first). Please include the following if available/applicable: syllabi, sample exams, sample assignments or essay prompts. Teaching materials do not need to be exhaustive, but they should be representative of the course. Only one set of teaching materials is required per course that may be taught in multiple semesters.

* PLEASE NOTE: Starting in 2015-16, the course evaluation system generates one report per course, containing both course statistics and essay response summary information. Selecting each course separately, you will choose the view option “PDF + Comments” to generate the correct report. Courses prior to AY 2015-16 need only be included if they were not included with the last review. For those courses, where the course statistics and essay responses were generated separately, it is the summary reports that should be included, not the one-page-per-student evaluation responses.

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