Academic Affairs

Forms Library

Academic Affairs Forms i Financial Forms i Recruitment Forms i Faculty Search Procedures i
Annual Staff Performance Review 

 

Academic Affairs Forms:

For questions regarding Academic Affairs forms, please contact Angela Davis. For questions regarding Leave of Absence forms, please contact Cindy Havens.

Adjunct Request Spreadsheet

Excel

 

Adjunct Assignments Over Six Hours

PDF

Word

Chair's Checklist

PDF

Dean's Research Council Grant Application
   

Faculty Course Load Reduction Request for Sponsored Project Work




Word

Faculty Evaluation Form

Word

  • Multi-Year Development Plan Review Memo

Word

  • Performance Review Memo

Word


Graduate Student Health Insurance Enrollment Form 

Word

Leaves of Absence

 PDF

Leave of Absence Instructions

   PDF
  • Dedman College Leave Request 

(Use for Administrative, Special, Tenure-Track, University Research Leaves; Paid and Unpaid Leave Requests)

PDF

  • Leave Withdrawal
  Word 
 University Policy on Unpaid Untenured Faculty Research Leave   Word 

 University Policy on Paid Faculty Research Leaves

  Word

Guidelines

 

 

  • Dedman College Special Leave Guidelines

PDF

 

  • Dedman College Research Leave Guidelines 

PDF

 

  • University Policy for Faculty Maternity Leaves 

PDF

 

Leave Activity Report 

 

 Word

  • Leave Request- Maternity 

PDF 

 

  • Leave Request- Medical 

PDF 

 

New Course Proposals

 

 

Teaching Load Statement/Report

 Word

 

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Financial Forms:

For questions regarding financial forms, please contact Charlene Pinkerton.
 

Accounts Payable                                                                                                                

         

PDF

 

  •  Payment Request-Instructions
 
Word
 
  • Direct Deposit Form (AP)

PDF 

 

 Donation Approval Form- Instructions

PDF 

 

 Donation Approval Form

PDF

 

 Entertainment Management

PDF 

 

  •  Entertainment Expense Tally

PDF 

 

  •  Business Meals Business /Gift Expense Form
   
Word

Journal Entry Instructions

PDF 

 

Journal Entry

PDF

 

Membership Approval Form

 

 Word

Payroll

 

 

  • Direct Deposit Form (Payroll)

PDF 

 

  • Extra Compensation Form- Please use the electronic process available under Manager Self Service in my.SMU.edu

 

  • Payroll Authorization Form (Long Form) 

PDF 

 

  • Payroll Authorization Form (Adjuncts and Temporary Employees) 

 

 Word

  • Payroll Authorization Form (Students) 

PDF 

 

  • Staff Second Job Form 

PDF 

 

  • W-4 Form (Withholding allowance certificate) 

PDF 

 

Purchase Requisition Form- Instructions 

PDF 

 

Purchase Requisition Form (USE FOR GRANTS & CONTRACTS ONLY) 

PDF 

 

Recruitment Expenses 

PDF 

 

Move Reimbursements 

   
Excel

Travel

 

 

  • Travel Policies- Dedman College 

PDF 

 

  •  Travel Expense Form
 

Excel

  • Travel Information Form

PDF 

 

  • Missing Receipt Form (Travel) 

PDF 

 

  • Projected Travel Requests

 

Excel 

  • Meal Reimbursment 
   
Excel 

Student Certification for Business-Related Travel

 

 PDF

 

Texas Hotel / Motel Tax Exempt Certificate

 PDF

 

Non-Payroll Payments/Foreign Vendors 

 

 

W-9 Form (Request for Taxpayer ID number)

PDF

 

Tax Exempt Form 

 
PDF
 

Wire Transfer Form

   
Excel
Campus Visitor Checklist
   Word
Staples Enrollment Form  PDF  

 

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Recruitment Forms:

For questions regarding Recruitment forms, please contact Angela Davis.

 

Contract Request Form                                                                               

PDF

     

 
Authorization and Consent for Release of Information Form

 

 
To create, fill, reclassify, or promote a position, please complete the Job Description Form found on the Human Resources website. (Submit form to HR via email at RecruitU@smu.edu, copying Charlene Pinkerton at ckpinkerton@smu.edu and Angela Davis at aadavis@smu.edu)


 
CLICK HERE

Request for Exception to the Hiring Process (Required for Research Associates and Post Doctoral Fellows where candidate is identified without a formal search)

PDF

 


Hiring Temporary Staff Procedure

 

 

 

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Faculty Search Procedures:

For questions regarding Faculty Search Procedures, please contact Cindy Havens or Angela Davis.

 

Search Committee Guidelines for Recruiting Highly Qualified with Diversity Emphasis 

 

 WORD

Faculty Recruitment Request Form

PDF

 

On-Campus Interview Request Form 

PDF 

 

Faculty Applicant Screening Matrix 

PDF 

 

Faculty Permission to Hire Form 

PDF

  

Affirmative Action Language

 

 WORD

Faculty Recruitment Plan 

 

 WORD

Applicant Acknowledgement Letter 

 

 WORD

Applicant Interview Evaluation Form 

 PDF

 

Search Summary

 

 WORD

Search Procedures for Dedman College 

 

 WORD

 

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Annual Staff Performance Review:

For questions regarding annual staff performance reviews, please contact Renee McDonald.

  • Dedman College Annual Staff Performance Reviews
  • Formal Review Procedures for Lecturers, Senior Lecturers and Professors of Practice 
  •  Sample Packet (TBA)
  •  

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