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Office of Risk Management

Environmental Health & Safety

Sub-Compact Utility Vehicle Safety

Many departments across campus are utilizing Sub-Compact Utility Vehicles (SCUVs) to quickly maneuver around campus. Vehicles such as Gators, Metros, Club Cars, Toros, etc. are relatively inexpensive and take much less room to park than conventional vehicles. While the increased convenience may be time-saving, the SCUVs bring a new risk to occupants, pedestrians, and persons with disabilities. In addition, the cost to repair damage to hardscape and turf areas is considerable. Therefore, to reduce risk and unnecessary cost, the following procedures are to be followed.

View the detailed SCUV Procedures here

 

Qualifications

In order to drive a SCUV on University business, several qualifications must be fulfilled. You must:

  • Be at least 18 years of age.
  • Possess a valid Driver's License.
  • Maintain a clean driving record. In the past 3 years you may not have accrued:
    • More than 2 moving violations.
    • More than 1 at-fault motor vehicle accident.
    • A conviction for DUI.
  • Complete SCUV Safety Training every 3 years.
  • Follow all Office of Risk Management-recommended practices and procedures as detailed below.
  • Agree to report accidents as detailed below.
  • Agree to report maintenance issues to your supervisor in a timely manner.

Registration of SCUVs

All SMU-owned, long-term-leased, and contractor-owned SCUVs must be registered with the Parking and ID Card Services Office. Upon registration, the SCUV will be issued a registration label (see example below). Labels may be picked up from the Parking offices in Hughes-Trigg Student Center, Suite 216. This label is to be mounted on the inner front side of the passenger side windshield. Registration must be renewed every other year.

Registration Form

 

Marking

Upon registration, each SMU-owned, long-term-leased, and contractor-owned SCUV will also be issued three sets of vinyl numbers, identical to the registration number assigned by the Parking and ID Card Services Office. These will be picked up concurrently with the registration label in Hughes-Trigg Student Center Suite 216. The Operator of the SCUV will place the vinyl numbers on the SCUV. The numbers will be placed on the front, the left side, and the right of the SCUV and must be maintained in readable condition at all times by the Operator department.

 

scuvpermit scuvfront scuvside1 scuvside2

 

Minimum Safety Features

All SCUVs that are operated on campus property or business must be equipped with minimum safety features:

  • Headlights
  • Taillights
  • Reflective orange triangle
  • Driver's side and passenger side rear-view mirrors OR interior rear view mirror

Additional recommended safety features include:

  • Turn signals
  • Rooftop strobe

All safety features must be kept in good working order, and the department is responsible for the costs associated with installation and maintenance of these safety features.

Operating Procedures

  • Operators must yield to pedestrians at all times. Special care must be taken on sidewalks. Speed is to be reduced when approaching pedestrians and a vocal call-out or request to pass must be issued prior to passing pedestrians and other SCUVs.
  • Operators are to be diligent and pay particular attention to the needs of disabled persons, as limitations in vision, hearing, or mobility may impair their ability to see, hear, or move out of the way of SCUVs.
  • Operators may not use cell phones or tablets for any reason including for text, email, music, photos, phone calls, or for any use while operating the SCUV.
  • Operators may not wear headsets, earphones, or ear buds while operating SCUVs.
  • Operators are not to block the path or limit pedestrian access to walkways or stairs.
  • Operators are not to block handicap access points and ramps.
  • All items carried by SCUVs will be secured (via bungee cords, tie-downs, etc.) to prevent them from falling out of the vehicle.
  • SCUVs are not to be overloaded, i.e. carrying more passengers than seating provides or overloading the SCUV’s recommended carrying or equipment load capacity. Passengers are prohibited from riding in the utility bed of SCUVs.
  • SCUVs are to be used for University business only.
  • Keys are never to be left in the SCUV at any time. Operators are responsible for ignition keys for the period of time in which they are using the SCUV.
  • Operators are not allowed to drive SCUVs under the influence of drugs or alcohol.
  • Operators will present SMU identification cards to SMU PD or ORM upon request.
  • SCUVs must be operated in accordance with state law and city ordinances.

Maintenance

SCUVs must be kept in safe operating condition at all times. SCUVs that are rendered unsafe to operate must be taken out of service immediately. This is the financial responsibility of the department, and maintenance contracts must be obtained through the Office of Purchasing.

Driving and Parking Locations

Non-street-legal SCUVs are not permitted to be driven on city-owned streets. The map linked below shows which streets around the SMU campus are University-owned (blue) and city-owned (green). If you need to travel in city-owned areas, you must use the sidewalk. You are encouraged to use the streets in University-owned areas to minimized conflicts with pedestrians. If conditions exist that make traveling on a city-owned street necessary, operators must merge to the right curb in order to allow vehicular traffic to pass. In addition, SCUVs must not be driven on grassy/landscaped areas or inside any University building.

Parking of SCUVs is prohibited in the following locations:

  • Vehicle parking spaces of any kind
  • Grassy/landscaping areas
  • Within 10 feet of any building entrance or fire hydrant
  • Blocking a crosswalk, loading dock, fire lane, stairs, access ramps, or curb cut
Driving Map

 

Accident and Incident Reporting

SCUV Accidents and Incidents should be reported properly and promptly.

  • SCUV Accidents involve property damage and/or bodily injury. Property damage includes damage to the SCUV as well as to any other property. These accidents must be reported to ORM and SMU PD immediately. The SMU PD phone number is 214-768-3333, and the ORM phone number is 214-768-2083. Accidents may also be reported via the online portal below.
  • SCUV Incidents involve unsafe SCUV operation and near misses. These can be report to the Office of Risk Management via the online portal below.
Accident and Incident Reporting Forms