Flexible Work Arrangements
A Flexible Work Arrangement is required when any of the following conditions occurs:
- Shorter Workday/Regular Workweek
- Shorter Workweek/Regular Workday
- Longer Workday/Shorter Workweek
- Partial Year
- Relocation Out of State (from initial hire location)
- Intermittent Time Off
- Telecommuting or Remote Work Location
- Job Sharing
- Combination of Above Options
Instructions for Manager
The Flexible Work Arrangement form may be obtained from your respective HR Business Partner. To establish a Flexible Work Arrangement, the Manager and Employee must agree upon the need for an arrangement and complete the form with all appropriate signatures. Vice President or Dean approvals are required before returning the completed document to Human Resources for final review and filing.
An additional Terms and Conditions of Telecommuting Arrangement form must be completed by employees who will be Telecommuting.
No Arrangement should exceed 6 months between approvals.
Flexible Work Arrangements are intended for employees whose work hours or days of work are modified, regardless of work location.
Flexible Work Arrangements for Telecommuting purposes are not necessary for employees who are initially hired to work at a remote location. They are intended for employees whose work location changes from their primary or initially hired location. This may require the filing of a new state withholding form and notification to the University Tax Department. An additional Terms and Conditions of Telecommuting Arrangement form must be completed by employees who will be Telecommuting.
The University reserves the right to alter or terminate the Flexible Work Arrangement at any time in the event the Arrangement is not operating to the satisfaction of the University. The Flexible Work Arrangement may also be suspended, adjusted or terminated due to the employee’s performance issues, including, but not limited to, failure to devote full attention to employee’s work during working hours, failure to complete the agreed upon project(s) or work deliverables, failure to comply with the Terms and Conditions of Telecommuting Arrangement (if applicable), or due to a change in SMU or the division/school or department’s business needs/requirements.