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End of Term (Final) Grading
| FINAL GRADE ROSTER | |
| ***Approval Status Box *** | |
| 1 |
NOT
REVIEWED (Default) (Allows for Grade Input) |
| 2 |
APPROVED (Use when Roster is ready to be posted) |
| 3 |
READY
FOR REVIEW (Do No Use; does not allow for Grade input) |
- Entering Your Grades -
APPROVED STATUS
If you are ready to enter grades for all the students on your Grade Roster:
· Enter All Your Grades
· Click SAVE at the bottom of the screen
· Go To The Approval Status box, click in the box and choose “Approved”
·
Click SAVE again
at the bottom of the screen and Exit the Roster.
NOT REVIEWED STATUS
If you are ready to enter some of your grades, but not all grades:
- Enter the grades you want posted
- Click SAVE at the bottom of the screen
- Go to the “Partial Post”checkbox and check it
- Do not change the Approval Status box. It should remain at the “Not Reviewed” status. This leaves your grade boxes open and available for you to enter your remaining grades when you are ready.
Remember: 1) This function can only be used once by you. If you have more grades to enter but still not all and you want another “Partial Post,” you will need to call the Registrar’s Office to do the “Partial Post” a second time. 2) Do not change the APPROVAL STATUS BOX, leave as NOT REVIEWED..
When returning to your Roster to enter the remainder of your grades:
· Enter remaining grades
· Click SAVE at the bottom of the screen
· Change APPROVAL STATUS BOX to APPROVED
·
Click SAVE
again at the bottom of the screen and exit the roster. You are finished with
this Roster.
“Things to Remember”
When are my grades due?
-
Grades are due 48 hours after the final exam.
How do I know if I have a graduating candidate in my class?
-
The * that appears on the left side of a student’s name on your grade roster denotes a graduating candidate.
If I see a “W” in the grade box of a student on my roster, do I still have to put in a grade?
-
No. A grade of “W” in the grade box means the student has dropped or withdrawn from your course and no further action needs to be taken by you to enter a grade.
When the grades are recorded on the student’s record, the status will change to POSTED. Once the status is POSTED, you will no longer be able to change any of the grades on the Roster. You will need to send in a Request for Change of Grade Form.
NOTE FOR UNDERGRADUATE INSTRUCTORS ONLY:
If you are going to give a grade of Incomplete “I”:
1. File an Incomplete Agreement with the Registrar’s Office within 45 days or the grade will be changed to an “F” when the first Grade Lapse Process runs.
2. Incomplete Agreements must be signed by the Course Dean.
3. Incomplete Agreement should have a completion deadline date filled in or the maximum time of 12 months given to UG students will be applied.
** Incomplete Agreement Forms may be obtained from your Dean’s office, the Registrar’s Office, or may be downloaded and printed from the Registrar’s Webpage on Access.SMU Forms Library.
