Registrar

REGISTRAR

REGISTRATION ON ACCESS.SMU

Ø Instructions for Web Enrollment

Ø Doing a Class Search

Ø Add a Class

Ø Error Message Explanations

If further assistance is needed, click here.

INSTRUCTIONS FOR WEB ENROLLMENT

All Undergraduate students, Dedman Graduate, Meadows Graduate, Cox Graduate (except EMBA), Theology, Law, and Graduate Engineering (except Military and NTU) students may enroll for their classes on Access.SMU.

To ensure a smooth registration process, complete the following steps prior to attempting to enroll:

1. Check Access.SMU for your enrollment appointment time. You will be able to enroll at the specified enrollment time and anytime afterwards until the last day to add, drop, and late enroll for that term – click here for dates.

2. Check Access.SMU for any service indicators that must be cleared at least 24 hours prior to your enrollment appointment time.

3. Update your home address, mailing address and telephone information on Access.SMU. To update your parent's address, please complete the update form - click here for the form.

University policy requires that all students have current Mailing (local) and Home addresses on file. Students may have other address types on file, including a Residence Address where you are currently living (street number, street name, city, state --- a P.O.Box is not valid for this address type).

INTERNATIONAL STUDENTS are required to have a home, mailing, and residence address.

4. All undergraduate students and graduate students except Graduate Cox and Graduate Engineering must see their advisor to complete an Enrollment Request form. University policy requires a student to meet with his/her advisor prior to enrolling for a given term. Failure to do so can result in disciplinary administrative action and /or result in enrollment transactions being voided. Each student is personally responsible for complying with enrollment procedures and for the accuracy of his or her enrollment.

5. Check course availability on Access.SMU.

6. Obtain department/instructor permission if necessary.

7. Obtain permission for taking over maximum hours for your career--19 hours or more for undergraduates and 17 hours or more for Graduate Cox students.

8. Decide on the Campus Essentials you want to purchase. You can make an Campus Essentials selection on Access.SMU anytime through the end of the fifth day of classes for the Fall/Spring term or the second class day for the Summer term. Go to the Campus Essentials section on this page for more information.

Doing a Class Search

This option allows you to search for classes when you don't know if a particular class is open, full, requires other classes, etc. You can specify several criteria like the subject area or class days.

Login to Access.SMU
Click View Schedule of Classes
Select the term for which you wish to search
Select Advanced Search
Complete the information for at least 2 search criteria
Click Search
Your results will be displayed on the screen. You may click on the Class Information icon to display more detailed information about the course.

Class Permission

Be sure to obtain Department/Instructor permission before attempting to enroll in a course that requires consent. The actual department will make a system adjustment that will allow you to enroll in the class yourself using Access.SMU. DO NOT enter a value in the Permission Nbr. The department will enter the student’s ID number to the class and section that is approved for enrollment.

Swap a Class

The swap class function allows you to swap a class in which you are enrolled, to a different section of the same class. The swap function will drop the original class section after the new section has been added.

Log on to http://access.smu.edu
Select Academics Home
Select Enroll in a class
Select Swap Classes at the bottom of the screen
Enter the new class number in the appropriate field.
Click Submit
Verify your changes were successful in the Swap Status field

Enroll/Add a class

The add class function allows you to enroll in classes during your enrollment appointment time. Classes can only be added during the appropriate Enrollment/Add/Drop period.

Log on to http://access.smu.edu
Select Academics Home
Select Enroll in a class
Select the appropriate term
Click Add Classes
Enter the Class Number in the Class Nbr field, or click the lookup button to view the schedule of classes. If you use the lookup button, click on the check mark next to the desired class in the search results. The class number will automatically be entered into the Add class screen.
Enter one or more Class Numbers. To add more than 6 Class Numbers, click ADD ANOTHER CLASS.
Click Submit

Verify that your classes were added successfully. Any errors will appear in red under the add status column. To view the specific error, click the "errors found" text.
To view your complete schedule, click on View My Schedule at the bottom of the screen.

Campus Essentials

Login to Access.SMU
Select Finances Home
Select Purchase Campus Essentials
Select the appropriate term
Select the desired options from the drop down menus
Click Save Campus Essentials when complete

Once an individual option has been selected and saved, you will not be able to change it on Access.SMU. Click here for instructions on changing your selections on a saved selection.

For detailed descriptions of the campus essentials and fees click here.

Drop a Class

The drop class function allows you to drop classes in which you are enrolled. Classes may only be dropped during the appropriate Add/Drop period. If you are a full-time undergraduate student, classes cannot be dropped on Access.SMU if total units fall below 1 credit hour. If you are an athlete, you will need to contact the Athletic Department for permission to drop below 12 credit hours.

Log on to http://access.smu.edu
Select Academics Home
Select Enroll in a class
Select the appropriate term
All Classes in which you are currently enrolled will be displayed on the screen. Click Drop/Update classes at the bottom of the screen
Under Action, select Drop next to the class you wish to Drop
Click Submit
Verify your changes were successful under the Update Status column

ERROR MESSAGE EXPLANATIONS

Student Not Enrolled, Class Full
Class is either full or the remaining seats are reserved for majors or other restrictions. Do a Class Search to review restrictions on the detail page or contact the department for more information.

Instructor Consent Required to Enroll in Class, Add Not Processed
Department permission is required to enroll in the class. Contact the department for more information.

Requisites not met for Class, not enrolled
Requirements have not been met to enroll in the specified class. Do a Class Search on the detail page to review requisites.

Maximum term Unit Load exceeded
Contact your adviser for approval of increase in unit load.

A Required Related Class (component LAB) must also be Selected
There is an additional component required for enrollment in this class. Check the Class Search for a related lab for the desired course.

Unable to Drop Class, Will Put Student Below Minimum Units
Classes cannot be dropped on Access.SMU when total units are below 12 credit hours of undergraduate students.

Time Scheduling Conflict, Student Not Enrolled in Class
Class is at the same time as another class on the schedule.

Cannot Enroll In Class, Not An Enrollment Section
Check Class Search for the correct class number for the class you wish to enroll.

Course Previously Taken and may Be Subject To Institutional Repeat Policy
This is a warning. The repeatable limit has been exceeded. It should be verified that this class will apply toward the course of study.

Class Number Not In Active Status, Not Enrolled in Class
The class is no longer open for enrollment. Check Class Search then check with the department.

Drop Transactions Not Complete, Will Drop Below Minimum Units for Enrollment
If attempting to drop multiple classes in one transaction, go back, select one class at a time and submit again. If error persists, you are at your minimum required units for enrollment. Contact your advisor for assistance.

Unable to Drop Class, Co requisites exist

Co requisite not met, not enrolled
Do a Class Search on the detail page to review requisites.

If you are having other problems enrolling, call the help desk at 214-768-HELP , otherwise, please feel free to call Enrollment Services at 214-768-3617.

If you have questions or comments, please email the Registrar's Office at registrar@smu.edu.