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Access to Campus Buildings and Facilities
Access to campus buildings and facilities, other than residence halls, is coordinated through the Park N' Pony office.
To get your key, you must submit a Key Request Form. The Key Request Form must have the authorization of the department director or designated building manager. The Park N' Pony Office will contact you once your key has been made and is ready for pick up. You must pick up your key in person and sign for it. You will need your SMU ID or a valid photo form of identification..
*All key requests or lock replacements must come in on the proper request form. Please use the link provided in the chart for your convenience. To keep the system streamlined requests via other avenues will be returned to the originator unfulfilled.
*Only one key will be cut with any lock change request. If you need more than one key you will need to use the link for Additional Keys to submit your request.
*A Building Manager or Department Director’s approval is required to process a key request. If the request is for either a sub-master or master key a Dean or Associate Vice President’s approval will be required.
*When the requested key(s) are available the person being issued the key(s) will be contacted. Only that person may pick up the key(s) and will be required to sign a release for them.
*Only one (1) key will be issued for any area to a person. There will be no multiple keys issued. The key must be checked out to the person that will be holding the key.
The last
two items in the chart could be considered fines rather than fees but are
necessary requirements falling under the “deterrent to waste” category of our
goals. As long as keys are returned or picked up as they should be, these fines
remain simply a deterrent and become a non-factor.
Key Access Request Fees and Fines
Effective Date: February 1, 2007
|
Request Type: |
Description |
Charge |
Request Form Location |
|
Lock Change |
Due to employee termination, lost, or stolen keys (one key provided/lock) |
CPPO Time & Material (approx $50.00/lock) |
CPPO website |
|
Additional Keys |
Any extra keys requested for any one lock |
$25.00/key |
Park ‘N Pony website |
|
Additional Keys |
Any extra sub-master key |
$100.00/key |
Park ‘N Pony website |
|
Replacement Keys |
Lost or Stolen - single lock Broken key - single lock or sub-master (must be turned in with request) |
$25.00/key |
Park ‘N Pony website |
|
Replacement Keys |
Lost or Stolen – sub-master |
$100.00/key |
Park ‘N Pony website |
|
Replacement Keys |
Broken or mechanically unusable – master (must be turned in with request) |
$100.00/key |
Park ‘N Pony Office |
|
Replacement Keys |
Lost, Stolen – master (higher value due to building security risk – building rekey required) |
$1000.00/key |
Park ‘N Pony website |
|
Unreturned Keys |
Employee Transfer or Termination |
$25.00/key |
Park ‘N Pony office |
|
Unclaimed Requested Keys |
Restock fee for any requested key not picked up within 2 weeks of notification of availability (this is in addition to the original charge for the key itself) |
$25.00/key |
Park ‘N Pony office |
Note: The person being issued a key must personally pick it up and sign for it at the Park ‘N Pony office.
If you have any questions please contact Kim Currin in Access Control (8-1578)