Reservation Request Form

Please make sure you read the policies and guidelines section, which includes rates, before submitting a Reservation Request.

If your event is on: Room* and Audio/Visual Requests** must be submitted by:
Saturday 5 pm on the Thursday before the event
Sunday 5 pm on the Thursday before the event
Monday 5 pm on the Thursday before the event
Tuesday 5 pm on the Friday before the event
Wednesday 5 pm on the Monday before the event
Thursday 5 pm on the Tuesday before the event
Friday 5 pm on the Wednesday before the event

*Note that the Crossing and Tables on the West Bridge require a different form.

**If audio/visual requests are made after the allotted time, there will be a late fee of up to the amount of your event added to your invoice.  Late requests have to be approved by the Audio Visual Technician Manager and the Meeting and Events Coordinator. Not all requests can be filled. 

Contact Information

Today's Date:   
Your name:  
Your email address:   
Organization/Department:   
Account number:   
Phone:   
Fax:   
Billing Address:   

Event Details

Event Title:
Expected Attendance:
Event Type: One-day event Multiple-day event 
 
Event Day 1
Date:
Reservation Start Time: (include am/pm)
End Time:
Actual Event Start Time: (include am/pm)
End Time:
Please select your first and second room choices for Day 1
 1st:
2nd:
 
Event Day 2 (please enter if multiple-day event)
Date:
Reservation Start Time: (include am/pm)
End Time:
Actual Event Start Time: (include am/pm)
End Time:
Please select your first and second room choices for Day 2
 1st:
2nd:
 
Event Day 3 (please enter if multiple-day event)
Date:
Reservation Start: (include am/pm)
End:
Actual Event Time Start: (include am/pm)
End:
Please select your first and second room choices for Day 3
 1st:
2nd:

Space Setup

Please indicate requested set-up.  In order to accommodate as many requests as possible, selected style may not be available in all rooms. (Indicate requested set-up for Day 2 and Day 3 if your event is a multi-day event)

  Day 1 Day 2 Day 3 Example
Auditorium (Chairs Only)
Classroom (table/chairs on one side) 
Hollow Square Conference 
U-Shape Conference
Banquet (rounds of 8 max)
Other (Fax Diagram to 214-768-4380)      

Extra Equipment:

Audio/Visual Equipment Request

Specify ALL audio/visual equipment needed and the day the equipment is need:

  Day 1 Day 2

Day 3
Easel(s)
Flip Chart
Head Table
Podium
One Standing Mic
Additional Mic
Hand Held Mic
Lavaliere Mic
Podium Mic   
CD/Cassette Player
Portable Sound
Overhead/Screen 
35mm Film Projection
35mm Slide Projector
LCD Projector     
Video Projection
VCR/Monitor
Spotlight 

 Other:

Audio/Visual Start Time:   Please note that A/V technician will arrive half hour early

Additional Information: 

Media

If you are expecting media (i.e. television, radio, newspaper) coverage please discuss with the Meeting and Events Coordinator.  

Notices

  • Please print and return the Off-Campus Request for Food if you will be serving non SMU catered food at your function.

  • If you would like to have your event listed on the Student Activities Calendar call 214-768-4400.

  • Any changes to your facility reservation MUST be made at least one (1) working days in advance to avoid a late fee.

  • To obtain more information about the Hughes-Trigg Student Center or for help in preparation of your event, please call the Meeting and Events Coordinator at 214-768-4440.  

  • To obtain information on how to promote your event on the SMU campus please contact the Marketing Manager at 214-768-4498.  To reserve a display case please contact the Marketing Manager.

This form is a request only and is not final until you have received and returned the facility contract.

 
The Hughes-Trigg Student Center is a part of the Division of Student Affairs.