Ordering and Processing Materials purchased with gift money

This procedure is for use by Collection Development staff, CIP staff and student assistants who order, receive, catalog and end process materials that have been designated for purchase with gift money.

Ordering

• In the 939 field of OCLC Select, enter the exact wording of the donor note to appear both on the gift plate and in the 590 field of the bibliographic record. Examples:

 

Gift of Lindalyn Adams.

Gift of John Gilman Glezen in memory of (or in honor of) the Glezen family.

Receiving

• Type the gift plate using the wording from the 939 field.
• Paperclip the gift plate to the first page of the book.
• Write 590 gift note on the top of the location flag to alert the cataloger to enter the local note.

Cataloging

• Enter the gift donor note in the 590 field of the bibliographic record, using the exact wording on the attached gift plate.

End processing

• Affix the gift plate to the inside cover of the book.

 

 

 

JLA 06/09/2003

 

This page has been visited times since 04/11/05

For questions about the content of this page, please contact Janet Allmon jallmon@mail.smu.edu

This page is maintained by Angela Laack and John Milazzo.

 

Last updated 10/06/2003