WITHDRAWALS

REPLACEMENTS
Procedures for:
Procedures for:
Circ. & Collection Development Staff
Circ. & Collection Development Staff
CIP Staff
CIP Ordering Staff
 
CIP Receiving Staff

 

Withdrawals
 

Procedures for Circulation and Collection Development Staff
 

  1. Code item record "not charged." No fines can be attached.
  2. Send print-out of item record to PIT, or request withdrawal by PITLine e-mail (barcode number and title are essential).


Procedures for CIP Staff

Monograph (last or only copy):

  1. Delete item record.
  2. Delete MFHD – Suppress if PO attached.
  3. Delete bibliographical record – Suppress if PO attached.
  4. Delete holdings on OCLC.
Monograph (not last copy):
  1. Delete item record for the lost copy.
  2. Delete MFHD for the lost copy – Suppress if PO attached.
Part of unanalyzed set or serial (last part):
  1. Delete item record.
  2. Delete MFHD – Suppress if PO attached.
  3. Delete bibliographical record –Suppress if PO attached.
  4. Delete holdings on OCLC.
Part of unanalyzed set or serial (not last part):
  1. Delete item record for the lost part.
  2. Adjust holdings on MFHD.
Analytic part of analyzed set or serial:
  1. Delete item record.
  2. Delete MFHD – Suppress if PO attached
  3. Delete bibliographical record –Suppress if PO attached.
  4. Delete holdings on OCLC.
  5. Retrieve MFHD for the "umbrella" record (bibliographic record for the set or serial title).
            a) last part:   1. Delete MFHD – Suppress if PO attached.

                                2. Delete bibliographical record – Suppress if PO attached.

                                3. Delete holdings on OCLC.

            b) not last part:

                                1. Adjust holdings on MFHD.
 

Replacements
 

Procedures for Circulation and Collection Development Staff

  1. Send item record print-out for missing/lost material to PIT, or request withdrawal by PITLine (barcode

    2. number and title are essential).
  2. Send order request for replacement through OCLC/Select. Be sure to select the proper replacement fund.
If replacing missing item with material in hand, send the material to PIT with a green "Replacement" flag.
 

Procedures for CIP Ordering Staff

  1. Make sure replacement fund is present in 939 field.
  2. Make replacement note on PO.


Procedures for CIP Receiving Staff

     1.  Insert a green replacement flag in the received item and give it to Eva.
 

 

ec 1-28-2000

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This page is maintained byJohn Milazzo
For questions about the content of this page, please contact Eva Cernosek
Last updated 02/04/2000