5XX  NOTES

500

General notes.  Also used to record the presence of an index when there is no bibliography.

501

With note.  Use for separate items that are published or issued together without a collective title.  Not used for titles bound together by CUL.  Field 590 should be used for locally bound materials.

502

Dissertation note.  Use when the publication is actually a thesis.  If it is merely “based on” a thesis or was “first published as a thesis, use a 500 note instead.

502:__: |a Thesis (Ph. D.)--Georgetown University, 1995.

but

500:__: |a Based on the author's thesis (doctoral)--Georgetown University.

504

Bibliography and index note.  If the publication has bibliographical references, or if it has bibliographical references  +  an index, use tag 504.  If only an index is present, use tag 500 instead.

Types of bibliographical references:

·        bibliographies/bibliographical references scattered throughout the publication, usually at the end of chapters,

·        cumulative bibliography (which may be titled bibliography, references, etc.),

·        notes,

·        discography,

·        filmography,

·        etc.

Cataloging in Publication (CIP) records give the bibliography note in the form:

504:__: |a Bibliography:  p.  

·If the bibliographical references are scattered throughout the publication, change the note to:  Includes bibliographical references.

·If the bibliography is cumulative, give the inclusive page number(s) for the bibliographical references:  Bibliography:  p. 293-298.

If the first page of cumulative bibliographical references is unnumbered, give the page number in square brackets:  Bibliography:  p. [391]-396.

CUL & LC policy.  Record bibliography notes in the form:

     Includes bibliographical references.   (for scattered bibliographies)

     Includes bibliographical references (p.   ).   (for a cumulative bibliography)

Do not update the form of the note if the content is correct.

Frequently a publication will have more than one type of bibliographical reference.

·If it has a cumulative bibliography + bibliographies scattered throughout, give the page number(s) for the cumulative bibliography and ignore the references scattered throughout.

·If it has a section titled “notes” + a cumulative bibliography, give only the page number(s) for the cumulative bibliography.  Do not record the page number(s) for the “notes.”

·If it has bibliographical references of any kind + a discography or filmography, etc., add separate 504 fields for each type.

504:__: |a Includes bibliographical references (p. 392) and index.

504:__: |a Discography: p.  395.

Bibliography  +  Index.  If an index is also present, it is better to change the note to the following form:

504:__: |a Includes bibliographical references (p. [391]-396) and index.

505

Contents note.  Used to list the titles of volumes in a set or the contents of a single volume.  Titles may be followed by statements of responsibility and other miscellaneous information.  The first letter of the first word in each title is capitalized.  However, if the note begins with a volume designation, i.e., “v.”, “pt.”, such designations begin with lowercase letters.

The type of content note (complete, incomplete, partial) and level of content note (basic, enhanced) is determined by the first and second indicators.

First Indicator

0  all titles are listed (complete contents)

1  all titles are not listed because all volumes are not available (incomplete

contents)

2  selected titles are listed (partial contents)

8  no information regarding completeness is given

Second indicator

Blank  basic level

0         enhanced level

CUL uses the basic level when inputting contents notes.  However, do accept the enhanced form when it is present in bib records.  The enhanced form is identified by the presence of the following subfields:  |t (title); |r (statement of responsibility); |g (miscellaneous information).  The basic form may include the same information in a single |a.

Differences in Entry of Authors and Punctuation in Contents Notes

Current practice:

505:0 : v. 1. The ancient world / Martin Henry Jones -- v. 2. The Middle Ages / Kate Louise Smith – v. 3. The Renaissance / John Paul Brown.

Former practice:

505:0 : v.1. Jones, M.H.  The ancient world.--v.2. Smith, K.L.  The Middle Ages.--v.3. Brown, J.P. The Renaissance.

525

Supplement note.

525:__: |a Supplement to: Journal of paleontology, v. 69, no. 4, pt. II., July 1995.

525:__: |a "Supplement to Crossing the Internet threshold."

533

Reproduction note. 

Used to describe photocopies, such as University Microfilms, and microform reproductions.  The bibliographic description is based on the original publication, and details of the reproduction are described in field 533.

533:__: |a Photocopy. |b Ann Arbor, Mich. : |c University Microfilms, |d 1981. |e 28 cm.

546

Language note.  Used for notes about the languages of the text.

546:__: |a In English and French.

546:__: |a Text in Hebrew and Greek on opposite pages.

590

Local note.  Use for notes that pertain only to the CUL copy.

590:__: |a Library’s copy imperfect:  p. 20-23 missing.

590:__: |a Gift of:  The E. Howard Parsons collection.