ITEM
|
subdivision
|
script notes
|
PERSON RESPONSIBLE
|
DONE
|
The Job
|
|
|
|
|
|
Position
duties
|
Letter
of resignation to supervisor
|
Include
date of final working day in letter
|
Staff
member
|
|
|
|
Announce
departure to CIP staff via email
|
|
Staff
member
|
|
|
|
Update
procedures and specific job responsibilities
|
|
Staff
member,
Team
Leaders
|
|
|
|
Communicate
status of pending work
|
|
Staff
member,
Team
|
|
|
|
Notify
all work-related committees and professional contacts
|
|
Staff
member
|
|
|
Exit
Interviews
|
Human
Resources
|
Staff
member makes appointment, submits final leave report to HR and provides a
copy to supervisor
|
SBird,
KReed
|
|
|
|
Library
Director (optional)
|
Staff
member makes appointment
|
SBird,
KReed
|
|
|
|
Supervisor
|
Staff
member makes appointment
|
SBird,
KReed
|
|
|
|
Training
Team (optional)
|
Make
appointment
|
NRubenstein
|
|
|
Team
Membership
|
|
Update
chart on CIP web site
|
GJohnstone
|
|
Communication
|
|
|
|
|
|
Telephone
use
|
Voice
mail
|
Reset
options
|
Staff
member, SBird, KReed
|
|
|
|
Long
distance
|
Make
arrangements for payment of outstanding bills
|
SBird,
KReed
MAHerbel
|
|
|
E-mail
|
Unsubscribe
(except for retirement)
|
Processing
listserv
|
AMaupin
|
|
|
|
|
culnews,
smulibs
|
AMaupin
|
|
|
|
|
Listservs
|
Staff
member
|
|
|
Mail
|
Remove
name tag
|
CIP
staff mail box
|
GJohnstone
|
|
|
|
Provide
forwarding address
|
|
Staff
member,
SBird,
KReed
|
|
Physical
Surroundings
|
|
|
|
|
|
CIP
seating chart
|
Update
chart
|
CIP
Orientation Manual
|
MIGarcia
|
|
|
Work
areas clearance
|
Clear
files and personal items from workstation & tidy desk & cubicle area
|
Resources
purchased by SMU remain property of SMU
Check
with Team Leader for what needs to remain for next occupant
|
Staff
member,
Team
Leader
|
|
|
|
Take
or discard name plate
|
Personal
workstation
|
Staff
member
|
|
|
|
Clear
personal items from Staff Kitchen, CIP refrigerator & coat closet in back
room
|
|
Staff
member
|
|
|
|
Update
Staff "In & Out" board
|
|
GJohnstone
|
|
|
Supplies
|
Return
unused supplies
|
CIP
Conference Room storage closet
|
Staff
member
|
|
|
Building
Access/Security
|
Return
desk & building keys
|
|
SBird,
KReed
|
|
|
|
Clear
card reader door access authorization
|
|
MAHerbel
|
|
|
Library
|
Return
borrowed materials
|
Pay
fines
|
Staff
member
|
|
|
Campus
Parking
|
Release
parking space in assigned lot, if applicable
|
To
be assigned to next CIP employee on waiting list
|
SBird,
KReed
|
|
Technology
|
|
|
|
|
|
Hardware
|
Clear
computer hardware of notes/templates except those to be utilized by next
occupant
|
|
Staff
member
|
|
|
Software
|
Clear
Voyager security
|
|
SBird,
KReed
|
|
|
|
Transfer
work related files to appropriate team folders
|
On
V:\ drive, leave back-ups on PC and/or diskette
|
Staff
member,
Team
Leader,
AMaupin
|
|
|
|
Clear
all personal files from PC
|
Including
favorites/bookmarks
|
Staff
member,
AMaupin
|
|
