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Payroll Tax Notices
NOTICE 1
To All SMU Employees
It is recommended that you review your W-4 marital status and allowances at the beginning of each new tax year and periodically throughout the year. If you need to change your Form W-4, you may submit your changes online by utilizing Self Service in Access.SMU or via paper form.
Link to Access.SMU (online): <http://access.smu.edu>
When the sign-in page displays
1. Type your User ID (your SMU ID#) and
Password, then click Sign In.
2. Under
Employee Self Service
(located on the right side of the screen), click
W-4 Tax Information
under Payroll and Compensation.
3. Read and scroll down the page, making the appropriate selections for your tax withholding elections.
4. Click Submit at the bottom of the page.
5. You will receive an email confirmation of your new W-4 elections.
If you do not have access to your payroll information online via Access.SMU, you may download the Form W-4 from this notice or from the Payroll Website under W-4 Information, or pick up a paper form at the Payroll Office in Suite 203 at Expressway Tower.
Note: Please be aware that a Form W-4 that has been altered to take a flat amount or percentage only is invalid and cannot be accepted for processing (in accordance with IRS regulations).
**********************************************************************
NOTICE 2
To Employees Presently Claiming “Exempt” on Their W-4
If you are presently claiming “Exempt” [from federal income tax withholding] on your Form W-4 and intend to continue that claim in the next tax year, you will need to submit a new Form W-4 claiming “exempt” for the new calendar year no later than February 15th. If you do not submit a new Form W-4, your prior year’s “exempt” status will be stopped on February 15 of the current tax year (in accordance with IRS regulations). Your withholding will automatically default to “Single with zero allowances” until a new W-4 is submitted.
Your current tax year exemption must be claimed online (via Self Service at <http://access.smu.edu>) or on the current year’s Form W-4.
*************************************************************************
NOTICE 3
To Employees Eligible for the Earned Income Credit (EIC)
If you are eligible for the Earned Income Credit (EIC), you may also be able to receive advance EIC payments by completing a Form W-5.
To determine if you are eligible, please refer to the IRS Publication 596.
If you are presently receiving advanced EIC payments through Payroll, please be aware that you must submit a new Form W-5 by February 15 of each new tax year (in accordance with IRS) or your advanced payments will stop. Your withholding will automatically default to “Single with zero allowances” until a new Form W-4 and/or Form W-5 is submitted.
