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Payroll
Off-Cycle Procedures
CRITERIA: An off-cycle check is processed for one of the following circumstances:
- The employee received no money at all on the regular pay day
- The employee is missing more than $50.00 from a biweekly check
- The employee is missing more than $250.00 from a monthly check
- The employee is being involuntarily terminated
Note: Pay from extra compensation forms is not eligible to be processed on an off-cycle check.
REQUESTS: A request for an off-cycle check that meets the criteria and is submitted to the Payroll Department by 9 a.m. of an off-cycle processing day will be included with that day's off-cycle payroll.
PROCESSING DAYS: The off-cycle payrolls will be processed on:
- Monday
- Thursday
Note: An individual off-cycle payroll may be temporarily moved to another day of the week to accommodate a SMU holiday or irregular scheduled payroll processing. Notice of such changes will be communicated to the financial officers as the affected processing day nears.
DISTRIBUTION: An off-cycle paycheck will be available for pickup at the Payroll Department after 4:00 p.m. on the processing day. The employee and/or requesting department will be notified when the off-cycle check is ready to be picked up.
