Student Activities

Student Activities Header 1

Forms & Procedures

Student Activities Forms

The forms below are either a PDF or a link to an SMU Connect form (formerly ORGS@SMU) or Sharepoint form (authorized SMU Office365 login required). For a PDF form, please print, complete, and return the form to Lydia Dale in the Hughes-Trigg Student Center, Suite 314. 

Other Resource Forms

The forms listed below are not managed by Student Activities. Please contact the offices listed on the form if you have any questions.

Student Activities Procedures

Donations

All monetary donations to student organizations must be submitted to the Student Activities Coordinator in HTSC Suite 314 for processing.

Fundraising/Solicitations by student organizations

Depending upon the fundraising/solicitation category (see below) all forms must be submitted with the deposit (funds from fundraising only.) Additionally, if the fundraising event generates no profit, the forms still must be completed. In either case, if the forms are not received within 3 business days from the last day of the event, the organization’s account(s) will be placed on hold until the form is received.

Organizations fundraising for self:

Organizations fundraising for others:

Organizations soliciting goods for self:

Organizations soliciting goods for others:

Outdoor Event Request

All activities taking place on University streets and grounds must be sponsored (see Sponsorship procedure for definition) by SMU chartered student organizations and/or departments and must be approved through the Outdoor Event Request Form.

Sponsoring SMU Departments or Student Organizations shall commit to the following:

If an event becomes disruptive of the normal operations of the University, it may be canceled at any time before or during the event by the SMU Police Department.

Approved structures must comply with all city requirements, (e.g., having fire extinguishers on site, posting no smoking signs, etc.).

On home football game days, The Boulevard and all campus grounds are managed exclusively by the SMU Athletic Department.

Signs and Posters

Signs and posters should:

  1. Respect the rights of others, reflect responsible behavior, be conducive to the educational environment, and uphold the integrity of the University;
  2. Bear the name of the sponsoring student organization or department;
  3. Receive appropriate approval for each facility before being posted;
  4. Receive appropriate approval through the Stake Sign Request Form to be placed on the campus grounds.

Solicitation from Outside Entities

  • Vendors cannot promote to SMU via email, flyer, outdoor events, tabling, etc.
  • Exception: purchase ad space in The Campus Weekly, The Crossing at HTSC (Dolores Gaut), etc.
  • SMU services are for the SMU community unless an event is sponsored by a SMU department or chartered student organization.
  • Vendors are not allowed to make direct contact with fraternity and sorority chapters, including physical houses.

Sponsorship

Sponsoring SMU Departments or Student Organizations shall commit to:

  • Compliance with all SMU policies and procedures;
  • Assurance that the event/activity is consistent with the mission and purpose of the department or organization;
  • An SMU faculty, staff, or student contact person who will be in attendance at the event;
  • Financial responsibility for all event related expenses which may include, but are not limited to, sanitation, security, parking, and liability insurance;
  • Compliance with all SMU policies and procedures;
  • Confirmation of sponsorship by the department or organization through an authorized signature on the appropriate form.

Last update: September 2017