Student Center

Policies and Procedures

Student Center Governing Board

Operating Hours

Reservation Policies and Procedures

Reservation Classifications

Cornerstone Programs

Reservation Request

Meeting Rooms

Audio Visual Policies and Procedures

Food and Beverages

Advertising and Promotion Guidelines

Campus Central

Smoking Policy

Sales and Solicitation

Student Center Space Allocation

Newspaper/Magazine Distribution

Zone Music System

Lost and Found

Candles

Removal of Equipment

Plaques

General University Policies

Services and Departments

Student Center Governing Board

The Hughes-Trigg Student Center Governing Board is empowered by the University President through the Vice President for Student Affairs to implement the Mission Statement of the Hughes-Trigg Student Center. This Board, in reflecting the university- wide nature of its charge, is composed of students, faculty, staff and alumni appointed by the President and has, as its purpose, the legislation of policies for the Student Center. Broad authority for policy implementation and interpretation shall be vested in the Director and staff of the Student Center. In the absence of specific policy guidelines, the staff shall exercise reasonable decision-making in attempting to assure smooth and effective operations. While the Board will not be involved in the day-to-day operation of the building, legislative activity shall include, but not be limited to, the following:

  1. Contract review and approval involving Student Center operating area, and operating agreements between the Student Center and campus auxiliary operations which are housed in the building and with outside leasing agents.

  2. Appeals of staff decisions and policy disputes. The board will have final authority subject to review by the President.

  3. Space allocations to University departments, student organizations, campus auxiliary operations, and outside leasing agencies.

  4. Determination of rental fees and space lease rates.

  5. Program Council philosophical direction and budgetary matters.

  6. Review of the annual operating budget for the Student Center.

  7. Assist in personnel decisions for major Student Center positions within the framework established by the University for such matters.

  8. Approval of remodeling/renovation projects and expenditures from the Student Center Repair and Replacement Reserve Account.

  9. Establishment of Constitution and By-laws for the conducting of Board affairs.

  10. Approve and appoint ex-officio members of the Board to enhance the communications and smooth functioning between the Student Center and other building occupants -- i.e. Convenience Store Manager, Dining Services Manager. The Student Center Governing Board agendas and minutes are available at the Student Center administrative offices.

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Operating Hours

The operating hours for the Hughes-Trigg Student Center are determined by the Director of the Student Center and approved by the Student Center Governing Board with input from the operating areas of the Center. The operating hours and building calendar are determined by March 1 of each year. Requests for changes in the operating hours or in the building calendar must be made in writing to the Director who will have the authority to make modifications to the schedule.

Access may be granted to certain areas of the building at times other than normal operating hours. The West Lobby and Post Office area on the ground floor will be accessible to the University community 24 hours a day. The third floor offices will be accessible to designated individuals on a 24 hour pre-approved basis. Twenty-four hour access is granted to any student or staff member who has an office on the 3rd floor or is an officer of a student organization based on approval by the Director of Student Activities.

Various departments and areas within the Student Center have established their own operating hours. Please be sure to check with individual areas as to their operating hours during the year. The Director of the Student Center will determine the extension of operating hours for various facilities such as the Varsity. If these areas are open past normal operating hours, a building manager must remain on duty to ensure building security.

Changes in the building hours MUST be posted at each entrance to the building at least 72 hours in advance of the changes. Alteration of this schedule must be approved by the Director of the Student Center. Permanent changes must be approved by the Student Center Governing Board.

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Reservation Policies and Procedures

All meeting spaces in the Student Center must be reserved through the Student Center Meeting Services Coordinator. Priority is given to student groups and University departments. Reservations may not be made for any regularly scheduled academic class. No video taping or use of outside A/V equipment may be permitted in the Student Center without prior approval from the Director of the Student Center. (Please note, areas within office suites are reserved through the individual department.)

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Reservation Classifications

Reservation of meeting space is allocated under four categories. The final determination of class designation rests with the Director of the Student Center. Sponsorship and/or co-sponsorship shall be defined as:

  • Assumption of all financial liability by the on-campus organization or department;
  • Responsibility for the content of the program;
  • Responsibility for adherence to all University and Hughes-Trigg policies.
  • Co-signing all letter agreements or contracts between the University, its agents and assigns and the outside group. (1993)

Classifications

  1. Class A-1 (Chartered Student Organization) All functions of chartered student organizations. (1993)
  2. Class A-2 (Student Organization) All functions of student organizations not chartered, or in the chartering process.
  3. Class B (Groups Related to the University) All functions of the University community, faculty and academic departments, staff and administrative departments, alumni groups, the Board of Trustees, the Methodist Church, and agencies of the United States or State of Texas. (1993)
  4. Class C (Non-University, Co-Sponsored) All functions sponsored by groups outside of the University community which operate under the following conditions:
    • The activity is deemed appropriate to the general educational interests and purpose of the University.
    • The activity does not interfere with the reasonable use of the facility by the University community in its curricular and extra-curricular pursuits.
    • Co-sponsored with a University organization or department

Groups that are classified as Class A1, A2, or B will be reclassified as Class C if one or both of the following conditions are met:

  1. More than 50% of the attendees are outside the SMU Community,
  2. Participants are charged a fee to attend the event.

Reservations Procedure

Reservations are accepted for the twelve (12) month calendar for the next academic year beginning the first working day of February. All reservations will be acknowledged in writing to the reserving group.

  1. Class A and A-1 groups may make reservations under the Advanced Reservations Procedure.
  2. Class C groups may make reservations only sixty (60) days in advance of the scheduled date of the event during the semester. For the semester breaks and/or summer calendar, reservations may be made up to twelve (12) months in advance. Other exceptions for Class C reservations may be made by the Director.

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Cornerstone Programs

Acknowledging that some traditional events and programs should have precedence on the calendar, Cornerstone Program reservations shall be deemed to have priority status. Submission for Cornerstone Program status shall be received no later than January 1 of the previous year. Cornerstone Programs shall be booked into the Hughes-Trigg reservations calendar as soon as the official University calendar has been approved and prior to the Advance Reservations being booked.

This policy permits selection of a limited number of programs that must happen annually in the Student Center at a prescribed time. The Cornerstone Programs should remain constant from year to year, the dates will only change as the University calendar dictates. Once these have been selected, any new Cornerstone proposals will need to be submitted to the Governing Board for review. If you have submitted a proposal for Cornerstone approval and it has been approved, please do not resubmit.

The criteria for submission is as follows:

  • Sponsorship by a Student Organization or University Department
  • Programs must be offered annually at a specified time of year
  • Minimum attendance of 100 persons over the course of the entire program or session
  • The program must demonstrate financial commitment at the time of the submittal

The SCGB will use the following criteria for selecting each Cornerstone Program

  • Significant student involvement in planning and participation of the program
  • Resources required are unique to the Hughes-Trigg Student Center and not available elsewhere on campus
  • Program design will aid in student recruitment and retention efforts.

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Reservation Request

The Advance Reservations Procedure is designed to allow Class A groups the opportunity to reserve space in the Student Center prior to reservations being accepted by other groups. Reservations by Class A groups for events that will be the following year will be accepted by the Meeting and Events Services Coordinator until March 1 of the prior year. After April 1 the Meeting Services Coordinator will accept reservations from all other classifications on a first-come first-serve basis. If two groups request the same space on the same date, the Meeting and Events Services Coordinator will bring the two parties together to resolve the situation to the mutual satisfaction of those involved. If an agreement cannot be reached, the Director of the Student Center will determine which reservation will be granted for the date and space in question.

Groups wishing to make reservations for longer than the maximum allowed time for a space may make a written request to the Director and submit a copy to the Meeting and Event Services Coordinator. The Student Center Governing Board shall be required to approve all such requests. (See Facility Descriptions for allowed use)

Persons or groups wishing to use a space that has not been reserved may walk in and secure the facility up to two(2) working days prior to the time the group wants to use the space. Any request submitted within this time will be accommodated, if possible, but may be assessed a late fee and/or may be required to use a facility on an "as is" basis.

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Holds on Space

Class A groups may put holds on spaces in the Student Center for a maximum of two possible dates related to the same event. The hold must be confirmed at least six (6) weeks prior to the date of the event or the hold will be canceled by the Meeting and Events Services Coordinator.

Class B groups may put holds on space in the Student Center for two dates related to the same possible event. The Meeting and Events Services Coordinator will hold space for Class B groups for only one week.

Class C groups will not be allowed to place holds on space in the Student Center.

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Charges

Determination of charges and rental rates will be made by the Student Center Governing Board from recommendations by the Student Center Staff. Failure to pay in the prescribed time frame may result in the loss of Student Center reservation privileges. Charges will be made according to the following guidelines:

  1. Space reserved for Class A and A-1 groups will be at no charge.
  2. Space reserved for Class C groups will be at a Class C rental rate.

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Room Deposit

Class A and A-1 reservations may require a room deposit if the event involves multiple spaces, elaborate set- ups or if the reserving group has a history of facility abuse. If no damages occur, the deposit shall be refunded to the reserving group within ten working days or applied to their charges.

Class C reservations require a deposit for the full facility rate, which must be received in advance to assure confirmation of the reservation. Deposits for the use of recreational areas will be determined by the manager of that area.

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Damage

It is expected that all function spaces will be returned to their original condition. Individuals or groups reserving space will be charged for any damages to the Student Center facility and/or its equipment. The charge will be equal to the cost of repairs. Damages shall be itemized through an inspection by the Student Center staff on duty at the time of the event. Damages to facilities could result in the loss of reservation privileges in addition to forfeiture of deposit.

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Cancellation of Room Reservations

The Student Center Meeting and Event Services Coordinator should be notified when a group will not be using a space that has been reserved.

  1. 1. Class A and A-1 groups must notify the Meeting and Event Services Coordinator at least 2 working day in advance of the date of the reservations that the space will not be used. If two reservations are not canceled during any one semester, the reserving group's contact will receive written notification and be subject to the following:
    1. The group's privilege to use space in the Student Center may be suspended for a period of two weeks following the last reservation that was not canceled.
    2. Repeat violation of the cancellation policy may result in loss of privileges to reserve space in the Student Center for a longer period of time.
    3. If an organization that has lost reservation privileges has a special program, with signed contract, that is offered to the entire campus that special program will be allowed to continue prior to the imposed sanctions. The notification will be directed to the organization's contact who will be responsible for contacting the Meeting and Event Services Coordinator within four(4) working day of receipt.
  2. Cancellation of reservations made by Class C groups must be made at least thirty (30) days in advance of the reservation. Failure to cancel within 30 days will result in a room reservation charge at the full day rate for each day¹s reservation not canceled. Repeat violations of the cancellation policy may result in loss of privileges to reserve space in the Student Center for a designated period of time.

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Loss of Privileges

Violation of University or Student Center policies and procedures may result in the loss of the privilege to use the facility and/or referral through the University judicial system. Any Student Center staff member may request that a group not be allowed to use space in the Student Center, if violations have occurred. The staff member will put their request in writing to the Director outlining the violation(s). The Director will review the request, asking the group to respond to the charges, and will make a determination based on the information presented. The group will be notified in writing of the Director¹s decision and will be given the terms of the sanction. The group may appeal the decision of the Director to the Student Center Governing Board which will be the final authority in the matter.

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Facility Areas and Function Spaces

Download the Hughes-Trigg Rooms and Capacities Pricing Chart. (PDF)

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Meeting Rooms

Purpose

The purpose of the Promenade, Portico, and Atrium Meeting Rooms is to provide space for meetings, seminars, programs, and dinners for small numbers of participants. Groups will be charged for damage caused by posting of materials.

Reservations

  1. The reservation of space in the Meeting Rooms will be handled by the Student Center Meeting and Event Services Coordinator.
  2. Reservations in the Meeting Rooms may be made by Class A, B, and C groups in accordance with the reservation policies for each classification.
  3. The Meeting and Event Services Coordinator will make an effort to place catered events in the Promenade Meeting Rooms first; however, catered events may be held in all Meeting Rooms. If a group specifically requests a Portico or Atrium Meeting Room for a catered event, the Meeting and Event Services Coordinator may honor that request when the group has a compelling reason for the request - i.e. the room is a more appropriate size, other activities are being held on the third floor.
Class C groups may not reserve meeting rooms for reservations that begin after 5:00 pm without permission from the Director of the Student Center.

General Guidelines and Procedures

  1. Food and beverages will be allowed in the Meeting Rooms in accordance with the Center¹s policies for food and beverages.
  2. Sales may not be conducted in the Meeting Rooms without the written permission of the Student Center Director.

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The Varsity/Courtyard

Purpose

During daylight hours, the Varsity is first and foremost a dining area. After usual dining hours, however, the Varsity will be open as a lounge and entertainment center from the time full meal service ceases until the building closes or the conclusion of scheduled programs in accordance with relevant late night campus policies. The Courtyard is seen as an extension of the Varsity. It is governed by the same guidelines and procedures as the Varsity.

Reservations
  • Any group may reserve the Varsity or the Courtyard
  • Reservations in this area will be made through the Student Center Meeting and Events Services Coordinator, and must be in adequate time to contact all parties involved with the facility. It is recommended that reservations be made at least three (3) weeks prior to the scheduled date of the reservation.
  • Reservations may be made only for the hours after Dining Services ceases to provide full meal service in this area.
  • A cover or admission may be charged for activities conducted in the Varsity based on reservation guidelines.
  • Dining Services will be responsible for the housekeeping function in the Varsity throughout the day. Groups using the Varsity for an activity will be responsible for clean- up of the facility following the event. Groups who fail to adequately clean as determined by the Building Manager, will be charged a cleaning fee. Groups will not be allowed to reserve the Varsity for another event until the cleaning fee has been paid. The Building Manager will ensure that the closing hours are kept and that the facility is in order for the next day's business.
  • The Student Center will be responsible for the equipment, setup and technical assistance for the Varsity during the evening hours.
  • Table tents may be posted in the Varsity one week prior to events in keeping with the procedures outlined in the "Advertising/Promotion" policy for the Student Center. Special permission from the Director is required to post signs and banners in the Varsity and only events to be held in the Varsity may be promoted in that space.

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Ballrooms

Purpose

The purpose of the Ballroom is to provide a facility for programs that require the special equipment and accommodations that the Ballroom provides.

Reservations
  1. Reservations for the Ballroom will be handled through the Student Center Meeting and Events Services Coordinator.
  2. The Ballroom may be reserved for a maximum of seven(7) consecutive days for a major event.
  3. Use of the Ballroom for rehearsals will be allowed in only one section at a time. The other two thirds of the Ballroom will be made available for other reservations.
  4. Care should be taken in making reservations in more than one section of the Ballroom to insure that the events can peacefully co-exist and do not interfere with each other.
General Guidelines and Procedures
  1. Food and beverages may be consumed in the Ballroom.
  2. If audio-visual equipment is to be used in the Ballroom, it will be administered in accordance with the policies and procedures governing the equipment.
  3. Special permission is required of the Director to hang banners or signs in the Ballroom.

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Prefunction (Large and Small)

Purpose

The Prefunction (Large and Small) is primarily a holding area for people waiting to attend programs in the Ballroom, Promenades, Forum, or Theater.

Reservations

The Prefunction can be reserved for receptions, registration, or other activities that relate directly to events being held in the meeting areas on the lower level of the Student Center.

General Guidelines and Procedures
  1. Food and beverages are allowed in the Prefunction.
  2. The Prefunction may be reserved by groups holding events in the Ballroom, Promenades, the Forum, and the Theater for activities related to their event. An effort will be made to restrict such reservations so that some general space is available at all times.
  3. Class A (student organizations) may reserve the Prefunction for an activity that they are sponsoring. Activities not related to an event being held in the meeting area can be conducted in the Prefunction only when the Commons is not being used for a scheduled program. This will insure that there is some general lounge space available in the Student Center at all times. Care should be taken in making reservations in the Prefunction to insure that the events can peacefully coexist and not interfere with other activities in this area.

Sales may be conducted in the Prefunction in keeping with the Student Center vending policy. All sales must be in conjunction with programs - i.e. book sales as part of a lecture, cultural heritage as part of an educational program. All sales must be in keeping with the nature of programs.

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Theater

Purpose

The purpose of the Student Center Theater is to provide a unique facility for programs that require the special equipment or accommodations that the Theater provides. Any time the Theater is reserved for an event, it should be for activities that have needs that only can be met by this facility --i.e. need the use of the audio-visual equipment, need a stage, need the seating arrangement or capacity that the Theater offers. Programs that might be held in the Theater are -- lectures, films, video, theatrical, musical, seminars, etc.

Reservations

Reservations for the Theater will be handled like all other meeting rooms. However, care should be taken to insure that reservations in the Theater are in keeping with the purpose of the facility. Programs or meetings that do not need the unique equipment or accommodations of this facility should be placed in other rooms.

  • The Theater can be reserved for a maximum of seven (7) consecutive days in preparation for a production to be held in the Theater. Otherwise, it may be reserved for the length of time of the program and a reasonable set up and tear down time before and after the program. As a general rule the Theater cannot be reserved for rehearsals other than the week prior to the production.
  • The Theater cannot be reserved for academic classes or related projects without the permission of the Director. In making the decision the Director will consider if other facilities on the campus can accommodate the class or related project.
  • The Program Council Films Committee will be able to reserve two nights per week for their film series as specified by the Cornerstone designation. The Films Committee Chair shall notify the Student Center Meeting and Events Services Coordinator at least one week prior to the deadline for advanced reservations as to which day of the week the film series will be held. The Program Council Performing Arts Committee will be allowed to reserve the Theater each semester for a Theatrical production. The reservation will be for the production and seven days for rehearsal. The Performing Arts Committee Chair will notify the Student Center Meeting and Events Services Coordinator at least one week prior to the deadline for advanced reservations as to which weeks the productions will be held.
General Guideline and Procedures
  1. No food or beverages will be allowed in the Theater at any time.
  2. Groups reserving the Theater for several days may be provided a limited amount of storage space when space is available. If the Theater is not in use by another group during the time of an extended reservation, the reserving group may leave items in the Theater and request that the facility be locked. The Student Center will make it clear to the group that the building will not be responsible for loss or theft of items left in the Theater.
  3. Groups may hang signs in the Theater in accordance with the policies and procedures governing "Advertising/Promotions."
  4. The Theater Box Office is available for use by groups who are sponsoring programs in the Theater. Groups will be given access to the Box Office for a specified period prior to the time of their program. Groups will provide their own ticket sellers. Groups may arrange for a cash box, cash bank, and night deposit with the Mane Desk Manager.
  5. The equipment in the Theater must be operated by a trained Student Center technician. Groups will be charged an hourly fee for set up time, operation, and tear down of equipment by the technician with a minimum fee for any reservation that requires a technician. If the reserving group needs technical assistance that cannot be provided by a Student Center technician, the group may ask the Director of the Student Center for permission to have other technicians working in the Theater. The group must hire one Student Center technician to work with the outside technician during set up, operation, and tear down.

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Forum

Purpose

The purpose of the Forum is to provide a facility that is particularly conducive to meetings and seminars. This facility has a unique seating arrangement and equipment. Programs, events, and meetings that require special accommodations should be held in this facility.

Reservations
  1. Reservations for the Forum will be handled through the Student Center Meeting and Events Services Coordinator.
  2. The Forum may be reserved for a maximum of seven (7) consecutive days for a major event.

General Guidelines and Procedures

  1. Food and beverages may be consumed in the Forum.
  2. If audio-visual equipment is to be used in the Forum, it will be administered in accordance with the policies and procedures governing the equipment.
  3. Groups may hang signs in the Forum in accordance with the policies and procedures governing "Advertising/Promotions."

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Commons

Purpose

The Commons is a facility for student and University programs that are promoted to the entire University community. When the Commons is not being used for programming, it will be a lounge area for the University community.

Reservations

1. Reservations for the Commons will be handled through the Student Center Meeting and Events Services Coordinator.

General Guidelines and Procedures

  1. Food and beverages are allowed in the Commons.
  2. Groups using the Commons for a program may rearrange or relocate the furnishing in the area and may bring in additional equipment and furnishings as required by the programs with the permission of the Director of the Student Center. However, the set-up for the program must be contained within the lounge area and may not obstruct the traffic flow around the lounge.
  3. The Student Center will not be responsible for items used in the Commons. Organizations should set up immediately prior to the program and have a member of the sponsoring group present at all times. Items should be removed from the area immediately following the program.
  4. The reserving group is responsible for cleaning up the Commons following a program in the area.
  5. Sales may be conducted in the Commons only when they are a part of a program and must be conducted in accordance with the Student Centers sales policies and procedures. A sale in the Commons may not last more than three (3) consecutive days.
  6. Signs and banners may be posted within the Commons during the duration of a program being conducted in this area. Signs must be approved by the Director of the Student Center.
  7. Sound levels should be maintained at a reasonable level, taking into consideration others using the Center.

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Crossing

Purpose

The purpose of the Crossing is to provide space to conduct sales or to distribute materials. The Student Center reservations office will give each user specific guidelines for policies governing the use of the Crossing.

Reservations

  1. Space in the Crossing will be reserved through the Student Center Meeting and Events Coordinator. Campus organizations will be given priority for space.
  2. Spaces may be reserved by one group for a maximum of three consecutive days, twice a semester.

General Guidelines and Procedures

  1. Vendors who want to rent the space from the Student Center must be approved by the Director of the Student Center.
  2. Sales and distributions may be conducted only on weekdays from 10:00 am to 4:00 pm.
  3. Commercial vendors are required to pay $125.00 per day for one section and $250.00 per day for all three sections of the Crossing. Payment is due on the day of the event. (Checks payable to SMU Student Center.)
  4. The space behind the counter area is divided into three sections for use by groups using the corresponding booth. The size of each section is 3'6'' x 2'2''. Users are to confine their advertising to the space provided. Signs may be hung in front of the designated space or the bar behind the counter. DO NOT HANG SIGNS OR BANNERS ON THE BACK WALL.
  5. The Student Center does not provide storage and will assume no liability for materials left overnight at the Crossing.
  6. Beverages may be consumed in the Crossing.
  7. Any items that are illegal may not be sold or distributed.
  8. Sales and distributions in the Student Center are subject to the policies of Southern Methodist University. Appropriate sales taxes must be charged and paid by the reserving group.

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West Lobby

Purpose

The West Lobby serves as an area for people to gather and enter the Center.

Reservation

  1. The West Lobby is generally not a reservable space.
  2. The West Lobby may be used as a rain location, if possible, for tables that had a prior reservation outside by the West Bridge.

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West Bridge

Purpose

University departments and student organizations may reserve a table in the area referred as the west bridge through the Hughes-Trigg Student Center. Tables may be reserved for the following:

  1. Promotion of an upcoming event/activity sponsored by the department or organization
  2. Membership recruitment
  3. An event such as a contest, prize give away etc..

All University policies, Student Code of Conduct policies, Hughes-Trigg Student Center policies, state and federal laws and regulation must be followed.

Student organizations, University departments or any individual desiring to reserve a table for the purpose of informing and/or expressing a viewpoint, opinion, make a political statement or any similar activity will be directed to reserve the Speaker’s Corner area and follow the appropriate policy and procedure for that area.

Reservation

  1. Reservations of the West Bridge will be handled by the Student Center Meeting and Events Services Coordinator with the approval of the Director.
  2. The West Lobby may be used as a rain location, if possible, for tables that had a prior reservation outside by the West Bridge.

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Commuter Lounge

Purpose

The purpose of the Commuter Lounge is to provide a place to address the unique needs of students who commute to campus. The Lounge will be the focal point for the activities of the commuter student organization, but will provide services for students not associated with the organization. Informal meetings and social activities may be held in this facility that promote its purpose.

Reservations

  1. The Commuter Lounge is generally not a reserveable space.
  2. Groups wishing to reserve the Commuter Lounge must obtain a written agreement from two Metro Mustang officers in order to make the reservation; the Student Center Meeting and Events Services Coordinator will schedule usage of the Commuter Lounge. At all times, commuter students will have access to lockers.

General Guidelines and Procedures

  1. Food and beverages will be permitted in the Commuter Lounge, but clean-up is the responsibility of each individual.
  2. The Commuter Lounge will be open during normal operating hours of the Student Center. Any modification of these hours must be approved by the Director of the Student Center and must be posted in the area at least 72 hours before the date of the change.

Special Services and Equipment

Lockers

  1. The lockers in the Commuter Lounge are made available to commuter students only.
  2. Locker fees are determined in conjunction with the Mane Desk Manager and the commuter students association Metro Mustangs adviser.
  3. The Mane Desk Manager will be responsible for overseeing the allocation of lockers. Commuter students who wish to reserve a locker will complete a "Locker Registration Form" that will be made available at the Mane Desk. If a locker is available, it will be assigned to the student by the Mane Desk Manager.
  4. All items must be removed from the locker at the end of the rental term. If a student wants the locker for another year, a new form must be submitted. A student may use the same locker from the fall semester through the summer semester at no additional charges. At the end of the summer the locker will be cleaned out and combinations will be changed for the fall.
  5. Items not removed from the locker at the end of the semester will be removed by the Mane Desk Manager and will be put in the Student Center lost and found to be held at least 30 days.

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The M Lounge

The M Lounge was created for use primarily by the SMU students as a casual lounge space. It is a multi-function space designed so students can watch television, eat, study, program events, or play on the game systems.

Reservations will not be taken for this space when classes are in session, although special events may be scheduled to take place during that time. It is not designed as a sole use space as it should always be open and available to everyone who wishes to use the space during the regular operating hours of the HTSC.

Game Tower and TV remote control access is limited to the M Lounge staff and its supervisor; these are the only individuals who can make changes to the TV or Game Tower systems. Each of the Game Towers will have the current games available. These games will be from the private inventory approved by the HTSC Staff. There will be no privately owned games played on our systems.

Play will be limited to one hour per play session when others are waiting for a particular game. To start playing students exchange their SMU ID for a controller which is available at the M Lounge counter (if the person does not have their SMU ID and is an SMU student or Faculty/Staff, other forms of identification will be accepted - i.e. drivers license). SMU students are the primary users of this facility, the staff and faculty along with others may be allowed as space is available.

The game selection criteria are based on the rating and playability of the game. The HTSC Staff will determine if a game is available using our best judgment and the rating as assigned by the Entertainment Software Rating Board (ESRB). The game will be one that can be played and put away; none will offer the RPG feature requiring extensive memory storage for any one player on a game. No personal profiles will be maintained on the systems.

There are no additional ID requirements to use the Wii num-chucks or steering wheel.

The numbers on the controllers correspond to the Game Towers …
11 & 12 correspond to Tower 1
21 & 22 correspond to Tower 2
31 & 32 correspond to Tower 3
and so on through Tower 6.

Televisions will be preset, the volume and channels should not be changed except by the M Lounge staff or supervisor. The room also offers the use of a large projection screen and DLP that can be used by special request to support any campus wide event. The larger speakers mounted on the west wall are tied directly to and for the DLP only.

The booth area will be used as a dining area and can be used as a hard docking station for laptop computers by offering the needed electrical and internet data port.

Stage and Stage lighting can be used to support a previously planned and scheduled event and is available through special request.

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Audio-Visual Policies and Procedures

Introduction

The Student Center recognizes that a program can be significantly enhanced by professional audio-visual support. Therefore, the Student Center's goal is to provide high quality audio-visual equipment and trained technicians to groups utilizing the Student Center. No outside audio-visual equipment may be allowed in the Student Center without permission from the Director of the Student Center.

General Guidelines and Procedures

  1. The Student Center audio-visual equipment may not be moved or operated except by or under the direction of a Student Center technician or staff member. Violation of this rule may result in the revoking of reservation privileges and may also result in charges in accordance with any damage caused. (There are a few pieces of equipment, such as overhead projectors and video cassette players, that do not require training to operate. This equipment may be operated without a Student Center technician present.)
  2. Reservation of equipment is done through the Student Center Meeting and Event Services Coordinator. Priority in room reservations will be given to groups that need equipment housed in a particular facility. Reservations must be made or confirmed with the reservations office by 4:00 p.m. at least two(2) working days prior to the event. When equipment conflicts arise, they will be resolved by the Director of the Student Center.
  3. Fees for use of equipment will be structured based on the equipment used and the personnel required to operate equipment. Differentiation will be made for the various classifications of groups:
    1. Class A groups - charge for actual cost of technician and a minimal repair/replacement charge.
    2. Class A-1 groups - charge for technician, a repair/replacement charge, and a minimal equipment use fee.
    3. Class C groups - charge for technician, a repair/replacement charge, an equipment use fee, and a service charge.
    4. Every effort will be made to honor a last-minute request for A/V equipment, however, a late-fee will be assessed.
  4. Audio-Visual equipment may not be used outside of the Student Center unless prior approval is obtained from the Director of the Student Center.

Tips

  1. 1. Groups are charged for equipment that is requested and delivered. Whether the equipment is actually used does not matter. Please be sure you need the equipment before ordering it to avoid unwanted charges.
  2. 2. The technician is there to help, but may not be able to accommodate last minute requests. There are many events which happen at the same time in the Center which use audio-visual equipment. The Center only has a limited amount of equipment, so please plan ahead and let us know your needs so we can accommodate you.

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Food and Beverages

SMU Organizations and Departments are strongly encouraged to use the services of SMU Dining Services to meet their food and beverage needs when using the Hughes-Trigg Student Center. All Class C functions are required to use SMU Dining Service for food and beverage service when using the Student Center.

Kitchen and preparation areas are the responsibility of SMU Dining Services and may not be used by any organization or department unless specific permission is granted by the Director of SMU Dining Service or their designee. Under no circumstances are outside caterers permitted to use any kitchen or food preparation area operated by SMU Dining Services. Outside caterers are not permitted to prepare food in any area of the Hughes-Trigg Student Center.

Organizations and departments will be responsible for disposing of their trash in an appropriate manner or a clean up fee may be assessed. SMU Organizations and Departments can choose from a variety of food and beverage service options available through SMU Dining Services within the Hughes-Trigg Student Center. Purchases may be charged to University accounts, Pony Express and/or MasterCard/VISA may be used. Full service catering is available through SMU Dining Services (768-2368) offering a diversity of options at various price levels.

For SMU organizations and departments (Class A and A-1) who wish to bring in outside food and/or beverage service, the following procedures must be followed:

Meeting and Events:

Food and beverages may be delivered by outside food service provider and/or prepackaged store brought items may be brought to a meeting. Under no circumstances is food prepared at an individual residence permitted to be served. The department and/or organization is responsible for following University policy which requires that the outside food service provider has appropriate health certificate and certificate of insurance filed with the Office of Risk Management. SMU organizations and departments should have copies on file.

A completed food and beverage form must be turned into the Meeting Services Coordinator. A copy of the form will be sent to the Director of Catering for SMU Dining Services. The form must be on file with the Meeting Service Coordinator no later than ten (10) working days prior to the event date.

For Donated Food and Beverages:

The food and beverage form must be completed which list the source of the donation, the amount of food and beverage being provided, the type of food and beverage being provided, the date, time and place of the event which the food and beverage will be served.

The department and/or organization is responsible for following University policy which requires that the outside food service provider has appropriate health certificate and certificate of insurance filed with the Office of Risk Management. SMU organizations and departments should have copies on file.

A completed food and beverage form must be turned into the Meeting Services Coordinator. A copy of the form will be sent to the Director of Catering for SMU Dining Services. The form must be on file with the Meeting Service Coordinator no later than ten (10) working days prior to the event date.

Full-service catering:

Meetings, events and meals inside Hughes-Trigg which require full-service catering are expected to use SMU Dining Services. Any function which requires food and/or beverage servers are expected to use SMU Dining Services. SMU organizations and departments who desire an exception, such as authentic ethnic cuisines and/or dietary requests, must contact the Director of Catering with SMU Dining Services. If SMU Dining Services is not able to provide full service catering, then an outside caterer may be used. However, SMU Dining Services will not provide any food and/or beverage items for such an event.

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Advertising and Promotion Guidelines

Introduction

Advertising and promotion within the Hughes-Trigg Student Center is primarily for the purpose of advertising for events sponsored by SMU organizations and departments. Persons wishing to post advertising or conduct promotions must conduct the activity according to the following guidelines:

  1. No signs or banners may be posted in any common areas or hallways. Special permission is required for banners in the Theater or Ballroom. The posting of general signs and banners in the Student Center will be limited to the following areas:
    • Bulletin board on the stairway landing between first and second floor.
    • Bulletin board on second floor west lobby
    • Bulletin board on first floor hallway
    • Bulletin boards on the second floor Post Office Hallway
    • Posting limited to events held in an area
      1. Commons Lounge
      2. Varsity
      3. Crossing
  2. All advertisements and signs posted in the Student Center as well as the sign placement must be approved by the Director of Student Center or designee.
  3. All signs and banners must have smooth, clean edges.
  4. The size of signs must not exceed the dimension limitations for the space upon which the sign will be posted.
  5. The method of affixing signs is as follows:
    1. Dry wall/vinyl wall sticky tack or other non-marring adhesive
    2. Brick masking tape
    3. Bulletin Boards tacks or push pins - no staples (Use of any other method of affixing signs must be approved by the Director of the Student Center.)
  6. No signs or banners may be posted in any meeting rooms. Special permission is required for banners in the Theater or Ballroom and they must be in conjunction with the event scheduled in that area.
  7. Good judgment should be used in content of signs:
    1. Signs should not be of questionable taste or be blatantly offensive to any group on campus.
    2. All signs shall be in compliance with University Policy and State law. (The availability or sale of alcohol may not be advertised on campus.)

General Guidelines and Procedures

Persons wishing to post signs in the Student Center will bring the signs to be posted to the Mane Desk. The Director of Student Center or a designee will inspect the sign to determine that it is within the posting guidelines. If the sign meets the requirements, it will be stamped, the person will be given instructions on where it should be placed, and will be given the sign to post.

Bulletin Board on Stairway Landing between first and second floor.

  1. Signs may be posted in this area and must be approved and stamped at the Mane Desk by the Director of Student Center or a designee.
  2. Signs may not exceed the dimensions of 18” x 24”.
  3. Only one notice per event will be allowed in this board.
  4. All signs posted on this bulletin board will be removed and disposed of by a Student Center staff member.
  5. Signs will be posted for two week or once the event has occurred.
  6. If a ladder is needed to post material on this bulletin board, the sign must be hung by a Student Center staff member.

Bulletin Boards Second Floor West Lobby

  1. Signs may be posted in this area and must be approved and stamped at the Mane Desk by the Director of Student Center or a designee.
  2. Signs may not exceed the dimensions of 13” x 19”.
  3. Only one notice per event will be allowed in this board.
  4. All signs posted on this bulletin board will be removed and disposed of by a Student Center staff member.
  5. Signs will be posted for two week or once the event has occurred.
  6. If a ladder is needed to post material on this bulletin board, the sign must be hung by a Student Center staff member.

Bulletin Boards in Hallway of Lower Level

  1. All signs and notices must be approved and stamped at the Mane Desk by the Director of Student Center or a designee.
  2. Signs must not exceed the dimensions of 13” x 19”.
  3. Only one notice per event will be allowed in this board.
  4. All signs posted on this bulletin board will be removed and disposed of by a Student Center staff member.
  5. Signs will be posted for two week or once the event has occurred.

Bulletin Board on the Second Floor Post Office Hallway

  1. Only personal notices and sales announcements may be posted on these boards which have been stamped at the Mane Desk.
  2. Notices must not exceed 8-1/2" x 11".
  3. One board is designated “For Sale/For Hire” One board is designated “For Rent”.
  4. This board will be cleared on the last Sunday of each month.

The Commons

Requests to hang a banner in the Commons of the Hughes-Trigg Student Center must be submitted to the Director of Hughes-Trigg or designee (See Commons Banner Policy)

The Crossing

The space behind the booth area in the Crossing will be divided into three areas for use by the vendors/groups using the corresponding booths. Users are to confine their advertising to the space provided. Only vendors/groups using the Crossing may advertise in this area. The Student Center Meeting and Event Services office will give each user specific guidelines for policies governing the use of the Crossing.

The Varsity

1. Table tents to promote upcoming events must be approved by both the Director of the Student Center or designee.

a. Table tents may be placed on the table for no more than two weeks b. Table tents should be no larger than 4.25 inches by 11 inches folded or the equivalent size. c. No more than one table tent per table will be permitted.

2. Materials may not be posted on the walls of the Varsity unless they are part of a program in progress in the Varsity. Signs posted during a program must be removed immediately following the conclusion of the program. Signs must be hung in accordance with the policies and procedures listed in the introduction of this section.

Meeting Spaces

Signs and banners are allowed in meeting spaces within the Student Center according to the regulations governing posting of materials in each specific space. In all situations, the material to be posted, the method, and place of posting are governed by policies and procedures outlined in the introduction of this section. Groups will be charged for damage caused by posting of materials in an unapproved fashion.

Commons Banner Policy

The Governing Board of the Hughes-Trigg Student Center has authorized Chartered Student Organizations to request permission to hang banners in the Commons area of the Student Center with the understanding that these banners will be of an exceptional quality and will be promoting campus-wide events that affect a large portion of the campus community. Requests to hang banners in the Commons must be submitted to the Director of Student Center or designee. Sponsoring group will receive a confirmation indicating approval or disapproval and location assignment for banner.

Banners must meet the following criteria in order to be approved for posting in the Commons:

  1. No more than seven (7) banners may be posted in the Commons at any one time. Exceptions may be made by the Director of the Student Center.
  2. Only chartered student organizations and University Departments are permitted to post banners in the Commons.
  3. Must have the name of the sponsoring organizations; as well as the date, time, and location of event on banner.
  4. Signs must be to promote a campus-wide event that is open to the entire SMU community. Spirit signs or signs promoting an organization, recruitment drives or meetings will be permitted as noted under item 5.
  5. All chartered student organizations and University departments will be permitted two (2) recruitment drive banner submissions per semester.
  6. Signs must be of exceptional quality, either professionally manufactured signs or hand made signs of professional quality. The Director of Student Center or designee will make the determination as to whether a sign is of sufficient quality to be posted in the Commons. Such things as artistic or graphic features will be taken into consideration. Lettering must be precise and neat.
  7. Signs may be posted for one week. Organizations may request permission to post a banner for an additional week, but the banner will be approved for a second week only if space is available.
  8. Only one sign per event may be posted. Programs that are comprised of series of events may request more than one banner; however no chartered student organization may have more than two banners hung in the Commons at one time. For certain University-wide events such as Homecoming, Rape Awareness Week or Intercultural Week, the Director of Student Center may restrict posting in the Commons for one week to banners related to that event thus allowing one organization exclusive use of the Commons for one week.
  9. Sponsoring organizations are responsible for hanging of banner. Banners are to be secured to the upper railing of the atrium with a non-sticky tying device.
  10. Signs approved for posting for one week may be hung on Sunday evening, and must be removed by the sponsoring group the following Sunday evening. Signs approved for a specific date, may be hung anytime after the Sunday preceding the event and must be removed by 11:00 pm of the date of the program. Failure to properly hang sign or not removing sign may result in punitive action by the Director of Student Activities.
  11. Size limitation are: Horizontal banners must be a minimum of 6 ft. wide by 2 ft. high but not more than 8 ft. wide by 4 ft. high or vertical banners must be a minimum of 2 ft. wide by 6 ft. high but not more than 6 ft. wide by 6 ft. high.
  12. Decisions of the Director of Student Center may be appealed to the Student Center Governing Board.

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Campus Central

The reservation, pertinent information, and image files must be presented to the HTSC Marketing Office. You should submit your slide by Friday at 2 p.m. for the following week. Slides will not be added during the week; new slide shows go up each Friday at 3:30 p.m.

Space is limited and not guaranteed. The advertisements are prioritized on a "first come, first served" basis. Early submission of your information offers a greater possibility and availability for advertising display dates.

All display advertising is free to chartered SMU student organizations and campus departments. Fees can be charged for creation of slides.

Advertising and promotion of events within the Hughes-Trigg Student Center is primarily for events sponsored by SMU organizations and departments. Advertising on Campus Central is available to all chartered student organizations and university departments. These advertisements will be subject to university policies and guidelines.

The advertisement must promote an on-campus event that is open to the entire SMU community. In general, there will be no self-promotion, organization recruitment, or listing of periodic meetings; however promoting the organization itself is allowed only once each semester. We reserve the right to refuse service due to current advertising load.

No organization may have more than one advertisement per event at any one time. No department may have more than one advertisement per event.

Copyrighted or trademarked materials will not be used. SMU images are available for use.

Please contact the Marketing Office at 214-768-4692 with any questions.

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Smoking Policy

Smoking is not permitted in the Student Center.

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Sales and Solicitations

Introduction

The sale of goods and services not related to a program may only be conducted from the Crossing located on the main floor of the Student Center. Persons wishing to sell or organizations wishing to distribute materials must be sponsored by an SMU department or campus organization and must conduct the activity according to the following guidelines.

  1. Sales and distributions will be conducted only on weekdays between the hours of 10:00 am and 4:00 pm.
  2. Groups will be allowed to request booth space for up to three consecutive days, twice a semester.
  3. Booths in the Crossing will be assigned using the following guidelines:
    1. Student organizations may be assigned any available space, provided they are selling or distributing items themselves.
    2. Area 2 will be assigned to a commercial vendor (only one vendor per day).
    3. Area 3 will be assigned to a non-campus group who wishes to distribute materials.
    4. Exceptions may be to the guidelines if space is available.
  4. Commercial vendors are required to pay a fee of $75.00 per day before gaining access to a space. (Checks payable to SMU Student Center).
  5. Sales in other parts of the Student Center will be conducted according to the procedures outlined in the section for that particular facility. As a general rule, sales may only be conducted when they are part of the program - i.e. sale of art on display in the Gallery, sale of books at a lecture, or the holiday fair as part of Christmas Week. The sale must be conducted in a way that is consistent with the facility in which it is held.

Procedure

  1. Persons wishing to conduct a sale or distribute materials in the Student Center must first arrange for a sponsor. A sponsor must be a student organization or SMU department.
  2. Once a sponsor is secured, a representative of the sponsoring group will contact the Student Center Meeting and Event Services Coordinator in order to reserve an area.
  3. The Meeting and Event Services Coordinator will determine whether the request is for a group to sponsor a commercial vendor, whether it is a sale or distribution solely by a student group, or if it is the distribution of information or materials by a non-campus group. Once that determination is made, the Meeting and Event Services Coordinator will determine whether appropriate space is available on the dates the group is requesting. If the space is available, a hold will be placed on the area and the group will be given a "Sales Approval Request Form" to complete.
  4. Completed request forms will be returned to the Meeting and Event Services Coordinator or to the Director of the Student Center for review. Vendors seeking to co- sponsor a sale with a student organization must seek approval from the Director of Student Activities. Vendors wanting to rent the space directly from the Student Center must be approved by the Director of the Student Center. Groups will be notified by letter whether or not their sale is approved. If the sale is approved, the Meeting and Event Services Coordinator will be notified by copy of the approval letter the area to be reserved.

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Student Center Space Allocation

Introduction

The Student Center has a number of spaces that are leased to various tenants in order that certain services can be provided to the University community. These spaces may be leased to University department or by a vendor from outside of the University.

General Guidelines and Procedures

  1. All organizations wishing to rent space in the Student Center are to submit a written proposal to the Director of the Student Center.
  2. All lease operations in the Student Center will be reviewed every year to insure that the tenant operates in accordance with the following guidelines:
    1. The lease operation is catering to the needs of the University community and that the majority of business conducted by the tenant is with SMU students.
    2. The lease operation is conducting its business in accordance with University and Student Center policies and procedures and within the ACUI philosophy.
    3. The activities of the lease operation is deemed appropriate to the general educational interests and purposes of the University.
    4. The activity does not interfere with the reasonable use of the facility by the University community in its curricular and extra-curricular pursuits.
  3. The Director will report the results of the annual review of tenants to the Student Center Governing Board at its last meeting of the academic year. At that time the Board will hear recommendations for continuation of lease agreements and approve any changes or amendments set forward by the Director.
  4. Lease agreements for non-University departments will be for a maximum of five years. At the end of the lease period, the tenant must reapply for space in the Student Center. At that time, the Student Center Governing Board will entertain requests for space by prospective tenants. The Board is not under any obligation to renew leases at the end of the five year period.
  5. Lease rates will be determined as follows:
    1. University departments - cost of utilities used in this space (based on square footage and type and amount of equipment used), cost of services provided by the Student Center for the tenant, and a minimal charge per square foot.
    2. Non-University Tenants - cost of utilities used in this space (calculated as above), cost of services provided by the Student Center for the tenant, and a larger charge per square foot.
Leases to non-university tenants will be awarded based on a competitive bid process.

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Newspaper / Magazine Distribution

Introduction

The free exchange of ideas and political debate is central to the role of the Student Center, therefore we encourage a range of informational materials available to our community. Philosophically, we wish to foster an attitude of understanding and openness in our efforts and we will not tolerate materials which do not respect the rights of all the members of our community. Organizations which seek to distribute materials in the Student Center can do so after approval by the Student Center Governing Board.

Sponsorship

Groups who wish to distribute free materials (newspapers and magazines) must obtain a campus sponsor as part of their request to the Governing Board. Sponsorship must be by a campus department or a chartered student organization and implies that both the content and the format of the publication are acceptable to the University community standards. The sponsoring organization also agrees to be responsible for the mechanics of distribution in the Student Center.

Distribution

Materials must be free. The distributor must provide a rack for the materials which is solely for the newspaper or magazine and contains no other advertising. The publisher/distributor must remove the leftover copies of their publication with each new edition. Failure to do so can result in the loss of the right to distribute materials.

Solicitation

Sales of goods and services must be conducted in accordance with the policies governing the Crossing.

Grievances

Groups or individuals may challenge any group¹s right to distribute materials by contacting the Director of the Student Center. If no resolution is reached, the objection may be forwarded to the sponsoring organization. The final level of appeal will be to the Organizations Committee for publications sponsored by chartered student groups or to a University department if it is the sponsoring entity.

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Zone Music System

Introduction

The zone music system is a feature of the Student Center that programs areas within the building with music or other audio sources allowing for the development of atmosphere in specific areas. The building is zoned into 19 separate areas, each of which has access to the campus radio station, or access to the audio player/recorder equipment at the Mane Desk control room. The control center will be controlled by the Mane Desk Manager. All requests for music or audio should be directed and arranged through that Manager.

Procedure

  1. Each year a survey will be taken of the residents in the Hughes-Trigg Student Center to determine the most popular radio stations. These will be made on 70% of the channels with care being taken to provide a variety of types of music - i.e. one hard rock station, one light rock station, one country/western station, one jazz station, one classical station, etc.
  2. In each zone, it will be determined who may authorize music/audio selection. It will be those persons' responsibility to coordinate the listening preferences with the selections available, or determine a single choice as to the channel that will be used on a continuing basis.
  3. These designated people in each zone will be the only ones who can request a channel change or special selection. Requests are to be coordinated with the Mane Desk Manager.
  4. For groups reserving meeting space in the Student Center, the Meeting and Event Services Coordinator should ask if they wish special audio for the event or program. When the reservation is made, the request for audio will be taken. These reservations will be coordinated with the Main Desk Manager.

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Lost and Found

The Student Center is not liable for items lost in the building or in connection with Student Center sponsored activities. Found items should be taken to the Mane Desk. The items will be kept until the end of the current term. After that time, the items will be turned over to Department of Public Safety.

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Candles

No candles may be used in the Student Center without the approval of the Director of the Student Center.

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Removal of Equipment

No equipment may be removed from the Student Center without the written permission of the Director or his/her designee.

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Plaques

Introduction

The Student Center is an appropriate place to display plaques identifying recipients of awards given at Southern Methodist University. Persons or groups who wish to display plaques shall make a request of the Student Center Governing Board. Requesters must identify the area where they wish to display the plaque, why the plaque should replace what is currently on the wall, and why the Student Center is the appropriate place to display the plaques. If the display is approved by the Board, the requesters will be responsible for all costs associated with hanging the plaques.

Each area of the Student Center will have specific criteria to determine if plaques may be displayed. The criteria is as follows:

1st Floor

Plaques/Awards displayed on the first floor of the Student Center are limited to the ³M² Awards, the Doak Walker Award and similar prestigious awards. The rationale for restricting this area to these two awards is that there is limited space for displays and these awards should be set apart as unique within the University. (It is important to note that the Forum wall is earmarked for a display of SMU memorabilia as specified through a gift from the Class of 1992.)

2nd Floor

No plaques will be displayed on the second floor. There are no appropriate places to display plaques plus security is most difficult in that area of the building.

3rd Floor

Three areas were identified as places in which plaques could be displayed, each area with a specific purpose:

  • The Concourse area would be available for displays of University-wide awards such as those given at the Awards Extravaganza.
  • The South and West hallways would be available for awards from groups and offices that are on that hallway - i.e. outside Chaplain¹s Office for Chaplain¹s Awards; outside Intercultural Education for ABS, CHAS, EASA, etc.; outside Student Activity Center for Program Council, Student Foundation, Greeks.
  • Portico Hallway - for any other awards.

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General University Policies

The policies and regulations of Southern Methodist University are to be adhered to in the Hughes-Trigg Student Center. Those unfamiliar with SMU polices and regulations can consult various publications including ³SMU Polices for Community Life². Ignorance of University polices and regulations will not be accepted as a justification for inappropriate actions.

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Services and Departments

Courtesy Telephones

HTSC offers free telephones throughout the building. You can find one outside the Mane Desk, in the Commuter Lounge, in cafe 100, on the lower level inside the Prefunction and on the third level by the vending machines. These are courtesy phones and are limited to 3-minute phone calls.

Display Cases

There are six display cases located within the Hughes-Trigg Student Center which may be used by campus organizations and departments, or outside vendors. Reservations for display cases should be made by calling 214-768-4692.

The Mane Desk

The purpose of the Mane Desk is to provide members of the SMU community with convenient services such as information, check cashing and ticket purchasing. The Mane Desk also must serve as the receptionist and welcome center of SMU and provide visitors with information about SMU and Dallas.

Offices

The Hughes-Trigg Student Center is also the home for a number of student-oriented offices. The Dean of Student Life Office, Student Conduct & Community Standards Office, Student Activities and Multicultural Student Affairs, Leadership and Community Involvement Office, Chaplain's Office, Hegi Family Career Development Career, New Student Orientation & Student Support, Office of Family Programs, Student Media Company, Student Development & Programs, The Women's Center and the Hughes-Trigg Staff Office can all be found in the Center. Major student organizations such as the Student Foundation, Program Council, Student Senate, Intrafraternity Council, Panhellenic, and the Honor Council offices are also located in the Student Center.

The Mane Course

The Mane Course area features Chick-fil-A, Subway, Pizza Hut and the Varsity.

Chick-Fil-A

With breakfast or lunch, select from the chicken biscuit, classis sandwich or Chick-Fil-A's famous waffle fries.

Subway "Eat Fresh"

Get a salad, pizza or a great sandwich on a fresh based gourmet bread- made-to order.

Pizza Hut

Enjoy great pizza, wings and appetizers at the newest restaurant on campus.

cafe 100 Cyber Cafe

cafe 100 serves the word's best coffee, latte, espresso and cappuccino. It also offers pastries, sandwiches, salads and more. This location has 16 computers with a print station all connected to the Ethernet and wireless Internet.

The Market

Located in the Market are convenience store items such as your favorite snacks and beverages, household goods, cosmetics, greeting cards, magazines, school and office supplies. In addition to that, Montague's Deli is housed in the Market and it offers sandwiches, paninis, soups and salads made-to-order. This old-style deli fills your lunch needs with great food!

Mail and Copy Central By Ricoh

Located in the west lobby of the building, Mail and Copy Central services all segments of the university as well as over 3000 student mail boxes.  This station also offers USPS, Federal Express, UPS and a full range of copy services.  Accepted forms of payment are cash, Pony Express, checks and credit cards.  They may be contacted at 214-768-4450.

Willy's Hair Salon

Willy's has been on campus for 30 years. Make an appointment today for hair cuts or any other hair care service. Willy's is located on the main level near the west lobby. Call 214-368-0921 to make an appointment.

Conveniences

Hughes-Trigg makes available many conveniences for public use. Throughout the building, student organization mailboxes, study lounges, an automatic teller machine, vending machines and public and campus telephones are available. Two pianos for use during programs, or just for fun, are also available.

Pollock Gallery

Maintained by the Meadows School for the Arts, the Pollock Gallery provides the cultural arena for art exhibits so as to broaden and enhance the cultural awareness of SMU students, faculty, staff, alumni, parents, and friends.

Reservations

  1. Requests for reservation of the Gallery for an art exhibit will be handled through the Director of the Art Gallery.
  2. Groups wishing to have an art exhibit should submit an application accompanied by slides/photographs of the proposed exhibit to the Director of the Gallery. Persons wishing to submit applications should be aware that decisions on art exhibits are made as much as six month to a year in advance of the date of the exhibit; therefore, application should be made as early as possible.
  3. Reservations of the Gallery for events other than art exhibits must be submitted to the Director of the Art Gallery and must be in keeping with the purpose of the space. The Director of the Art Gallery will approve all use of the Gallery.

General Guidelines and Procedures about the Gallery

  1. Smoking will not be permitted in the Gallery.
  2. Food and beverages will not be permitted in the Gallery unless it is part of a program being held in the Gallery.
  3. The Gallery will be open when there is an exhibit on display. The hours will be established by the Director of the Art Gallery. Changes in the regular hours will be posted.
  4. The selection of art exhibits for the Gallery is done by the Director of the Art Gallery.

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