About Web Publishing on Campus
Who Can Have a Web Site?
The following groups or individuals may have a web site hosted on SMU servers:
- Any official part of the university, such as divisions, schools, departments, etc., provided that the part's site does not conflict with, duplicate, or overlap with a parent part's site.
- Students, staff, and faculty may host academic, personal, and research sites at people.smu.edu.
- Faculty may host academic and research sites at faculty.smu.edu, but note that this is a deprecated server that doesn't have WordPress.
- Organizations and groups:
- Any undergraduate student organization may have a web site only while it is chartered through the Student Activities Center. This is per a 2000-ish agreement with the SAC.
- Any graduate student organization may have a web site if it is sponsored by a school.
- An employee group that is furthering official university business may have a space hosted within the site of their sponsoring entity.
The following may not host sites at SMU:
- Any organization not listed above.
- Employee organizations or causes that are not connected to official university business or exceed the employees' responsibility at the university.
Hosting Web Content
OIT provides webspace to faculty, staff and students for a number of different purposes. Use the chart below to find the right solution for you needs.
| Public or marketing content of official SMU departments or sites that support official SMU business.
||Sites needing a blog format or features specific to WordPress.
|| Faculty, staff, or student personal WordPress blogs.
|| Faculty academic and research sites. (This server is no longer recommended. All new faculty sites should go on people.smu.edu.)
|| Internal (intranet) sites, especially those needing SharePoint functionality.
|| Internal (intranet) sites needing robust wiki functionality.
|| Sites that cannot go anywhere else due to technical reasons. Use of this system is discouraged and should only be considered as a last resort. sites.smu.edu is a vanilla Windows web server running IIS.
There may be additional technical considerations that further narrow choices. For example, www.smu.edu has no facility for password-protected or IP-restricted content, so intranet stuff must go on other servers.
Login to Sitecore
Sitecore is a web content management tool that allows you to better manage and display data on your website.
- Changes are made using an online website rather than a separate web editing application.
- Templates are designed to gather specific fields of information. Once the data is entered into the template, the rendering is then determined. So one template could be used to create dozens of pages.
- Since the template data drives the population of other pages, data only needs to be updated in one location. The rendered pages will then be updated dynamically.
NOTE: There are reported issues with Sitecore and Internet Explorer 11. If you have IE11 on your computer, we recommend using an alternate browser like Firefox or Google Chrome to use Sitecore.
Requesting a Site on Sitecore
Schools and departments will have a presence on SiteCore. Individual pages for organizations, faculty or people sites will not be housed on Sitecore. To request the migration of your current website or to request a site on the www.smu.edu server, complete the request form on the Online Support Center.
For more information on using Sitecore, visit the Documentation wiki.
Faculty are eligible to receive server space on faculty.smu.edu to host academic related websites.
Editing and Publishing on Faculty.SMU
Please note: All new faculty sites will be created on people.smu.edu using the Wordpress software. This simplifies the editing process! The instructions below pertain only to those sites on the faculty.smu.edu server.
To edit and publish your website on faculty.smu.edu, you must first build your site using any web page authoring tool. Sharepoint Designer, Web Expressions, and Dreamweaver are the most popular applications at SMU for web publishing. Whichever application you choose, you will need to connect to the appropriate server to upload your content. See the guidelines below:
- Connect to faculty.smu.edu (notice no www!)
- When prompted, enter SMU\SMUID as your username and enter your SMU password
- Depending on your application, changes may synchronize automatically upon saving the file or you may need to choose to upload the files when you are done.
In order to upload files to the server, you must have a FTPS client (An FTP client that transmits over an Explicit SSL/TLS protocol). This client is included in Microsoft Web Expressions by default. All other applications will have to install a separate FTP client to upload/download files. We recommend installing CyberDuck as it is compatible with both the Mac and Windows Platform.
To download Cyberduck, go to http://cyberduck.ch
For Linux computers, we recommend using FileZilla. Visit http://filezilla-project.org/download.php to download the software.
Please note: FileZilla is not currently compatible with sites.smu.edu.
Connect to Faculty.SMU
Configuring Cyberduck to connect to your website
- Launch Cyberduck
- Click File
- Click Open Connection
- Enter the following:
- Set the drop down menu to FTP-SSL (Explicit Auth TLS)
- Servername: people.smu.edu or faculty.smu.edu
- Username: your SMU ID number
- Password: Your SMU password
- Click the arrow to display "More Options"
- Enter your email alias in the Path field (i.e. cuser)
- Select Passive (PASV) as the connect mode
- Click Connect
Configuring FileZilla to connect to your website
- Launch FileZilla
- Click the File Menu
- Select Site Manager
- Click the New Site button
- Set the Host to faculty.smu.edu or people.smu.edu
- The port number can be left blank
- Set the Protocol field to "FTP-file transfer protocol"
- Choose Exclicit FTP over TLS as the encryption type
- For Logon type, select "ask for password"
- Set User as SMUID number
- Click the Advanced tab
- In the Default remote directory field, enter /username (ex: /cuser)
- Then choose Connect
- Enter your password when prompted
- If you get an Unknown certificate error, click OK
Editing your Site
There are three basic steps to editing and publishing your website.
- Download a local copy of the file you wish to edit onto your computer using the FTPS utility.
- Edit the webpage using your preferred web authoring tool (Dreamweaver, Sharepoint Designer etc). Save your changes to the file stored on your computer
- Upload the revised page to the server using an FTPS utility
- Launch Cyberduck or FileZilla.
- Locate the file you wish to edit
- Double click on the file to download it to your computer. If you wish to specify the download location, click the arrow next to the action icon and select Download To.
- Open the file from your computer using your preferred web authoring tool.
- Make all changes as needed and Save
- Launch Cyberduck or FileZilla and connect to your site
- Drag and Drop the file you wish to upload or
- Click the Upload icon
- Navigate to the page(s) you wish to publish
- Click Choose (**please note, if you use the Upload feature on the Windows client, the file extensions must be displayed)
- Verify that your content published successfully to the server
Faculty, staff, students, and some student organizations are eligible to receive server space on people.smu.edu to host individual websites. These websites utilize the WordPress software making it quick and easy to build and customize your website.
Each student is eligible for one personal site on people.smu.edu. Faculty members can have one personal site and multiple additional sites to facilitate academic, teaching, or research needs.
Requesting Web Space
- Go to people.smu.edu/blog and login with your SMU ID and password
- Click My Sites at the top left
- Click Create. Your site will automatically be provisioned using your email alias as the address
A number of templates have been approved for use on the server. Go to the dashboard of your site to change templates and customize your site.
This particular webserver (sites.smu.edu) is designed to host departmental web content that is not compatible with the Sitecore environment. Whenever possible, all content should reside on Sitecore and utilize the approved templates and branding. Any exceptions must be requested and will be reviewed based one need.
Publishing on Sites.SMU
Publishing on this server is similar to the process in place for faculty.smu.edu. You will need an authoring tool (such as Sharepoint Designer or Dreamweaver) and an FTPS client (such as Cyberduck) to upload the content to the server. Please note: Filezilla and WinSCP are currently not compatible with this server.
Requesting Access or Exceptions
Please email firstname.lastname@example.org with the reason for requesting access to sites.smu.edu. Please include current URLs if applicable to the content type that can not be hosted on Sitecore.
Using Dreamweaver to connect to Sites.SMU
Instructions and FAQs