Job Opportunities

Development and External Affairs

Advancement Associate, Planned and Endowment Giving

Hiring in progress

In basic job search enter Advancement Associate and select job ID 900604 under location Development and External Affairs.

Job ID:
Job Family: Unclassified
Department: Development & Alumni Affairs
Pay Range: $15.38 - $16.67 an hour

Position Information:

The Advancement Associate provides fundraising and general administrative support to the Office of Planned and Endowment Giving.

Primary responsibilities include, but are not limited to:  

  • Manage the Director’s and staff’s fundraising portfolios, including researching and tracking prospects and donors of planned and endowment gifts, scheduling appointments, managing travel arrangements, and travel expense reporting;
  • General administrative responsibilities including coordinating meetings and handling agenda and presentation materials, organizing daily development tasks, large scale mailings, production of support materials, maintaining records in the University constituent database and other necessary databases;
  • Preparing materials for external presentations; manage logistics for the Planned Giving Advisory Council meetings; working with planned giving resource provider and responsible Officer to ensure planned giving direct mail preparation and timeline, update of planned giving Web site;
  • Handle prospect management and stewardship including drafting correspondence, proposals, and gift acknowledgements, completing gift transmittals, oversee the membership and stewardship activities of the Dallas Hall Society;
  • Produce and distribute reports regarding planned & endowment gifts; other donor communications and stewardship responsibilities as required.


Bachelor’s degree is strongly preferred. A minimum of two years of work experience is required, preferably providing clerical and administrative support in an office environment to a high-profile manager. Experience drafting letters and other business documents, as well as handling large mailings, is also required.  Work experience in higher education and/or in a nonprofit is preferred. Work experience in a fast-paced team environment that requires multi-tasking desired. Familiarity with planned and endowment giving and the ownership and transfer of non-cash assets is a plus. Experience that includes working with contracts or other legal documents or as a paralegal is a plus.

Knowledge, Skills & Abilities:

Candidate must demonstrate strong interpersonal and verbal communication skills with the ability to build and maintain relationships. A strong customer service orientation is essential.

Candidate must demonstrate the ability to communicate effectively in writing. The ability to disseminate information into precise and effective written communications is essential.

Candidate must be self-starter with the ability to work independently as well as part of a team. Must also demonstrate initiative and the ability to work independently without direct supervision.  Strong organizational skills and the ability to multi-task in a fast-paced environment are essential. 

Candidate must demonstrate proficiency in Microsoft Word, Advanced Excel, spelling and grammar.  The ability to learn new applications quickly is highly desired. Database experience with Blackbaud and/or other constituent database is preferred. 

Candidate must provide cover letter for full consideration.

Priority consideration may be given to submissions received by June 2, 2014.  Deadline to Apply : June 11, 2014.  Please visit our website to apply, or submit resume and cover letter to: Search Committee, Job ID 900604, P.O. Box 750232, Dallas, TX 75275-0232.